Material Master Archive Process

[Former Member]

Hi

1. How can we archive a material master? Explain in details..

2. Wats the impact on the above.. pls describe

Vijay

[Former Member · Accepted solution]

Transaction SARA contains all the SAP archiving objects for all the SAP R/3 applications modules. All the SAP archive functions are shown in SARA. Choose the corresponding SAP archive object, hit enter and the archive administration menu will be shown. Provided here will be an example on how to archive the SAP Material Master.

Archive a Material Master Record

When a material is no longer required in a company or plant, you can archive and delete the material master record.

You have to Flag the material master record for deletion. This is known as logical deletion.

Before a material master record can be archived and deleted, other objects (such as purchasing documents) that refer to this material must themselves be archived. You can see which objects these are and the dependencies between them in the network graphic.

The Archiving steps :-

Archiving object MM_MATNR for archiving material master records.

You can display the archived data, but not reload it.

To archive the material master, first goto transaction MM71.

Type in a variant name and click Maintain. (Tick the Test Mode for archive simulation).

Save the variant.

Maintain the Start date and Spool parameters and click execute.

Click Goto Job Overview to check the archive status.

To do a permanent delete, goto transaction SARA and click Delete button.

Maintain the Archive Selection, Start date and Spool parameters.

Click Test Session for testing or click execute to start the deletion program.

Click Goto Job Overview to check the delete status.

Now, if you goto MM02/MM03, you will not be able to find the record in the material master.

[JL23]

Archiving is KEEPING the data, but outside of SAP tables.

Master data archiving is the very last step in an archiving cycle.

Except you want archive "never used materials" or fresh and incorrect loaded master data.

Even you set deletion indicator, SAP checks the usage of the material in dependend transaction data and other master data.

e.g. info records, bill of material, purchase orders, stock...

There are probably 100 of these checks that must be passed before a material can be archived.

So if a material was in use, you have to archive the dependend data first, to be able to archive a material.

The transaction to archive is SARA. Object MM_MATNR.

Make sure you have the latest OSS notes applied before you start with any archiving, otherwise you may loose data with archiving.

The first button in SARA called network shows you the related objects that need to be archived first (if there is data for your material in these objects)

The impact is certainly reducing the number of materials in the database that need to be adminstered.

further it makes harmonisation of materials with new migrations easier and quicker.

further it speeds up the performace of your system.

.....and it makes analysis of historic data a bit harder for your users

[Former Member]

HI ,

Check the link

http://www.sap-img.com/bc003.htm

Regards,

Anupam

[Former Member]

Please refer below mention link.

http://www.sap-img.com/bc003.htm

With regards

Manjunath