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SAP Business ByDesign

Overview of check for Duplicates Functionality

Hello

There is a button called called "Check for Duplicates" available in screen of any kind of business partner. E.g: account, contact, supplier.

This button only gets activated when you are creating a NEW business partner.

The functionality allows you to find business partners that exist more than once in the system, thus avoiding having redundant data in your system and helping you to reduce efforts and save costs when managing your business partner master data.

You can use the duplicate check when performing the following activities:

  • When creating a new business partner in a business partner view
  • When creating business partners from Microsoft Excel®. For example, the duplicate check is available when creating accounts using Microsoft Excel.

To enable the functionality you need to scope it in Business Configuration.

In the Questions step, expand the General Business Data scoping element and select Business Partners. Select Handling of Business Partners and answer the questions related to the duplicate check for business partners.

You can choose one of the following profiles for the duplicate check:

  • Strong check if you want to search for duplicate business partners with high similarity onlyIf you select this type of check, business partners will be displayed as duplicates if the similarity is at least 85 %.
  • Medium check if you want to search for duplicate business partners with medium to high similarityIf you select this type of check, business partners will be displayed as duplicates if the similarity is at least 80 %.
  • Weak check if you want to search for duplicate business partners with low to high similarityIf you select this type of check, business partners will be displayed as duplicates if the similarity is at least 70 %.You can also deactivate the duplicate check.

The functionality is important to avoid duplicated Master Data in system. In case you have already created duplicated data, you can block/set to obsolete the redundant Business Partner. It is not possible to delete Master Data.

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