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SAP Business ByDesign

Fixed Asset Migration

Hello Everyone,
The aim of this document is to help customers/partners during the process of Fixed Assets Migration. Find below some common questions and anwers for this subject:
Where do I get the Template of the Migration?
Go to Business Configuration Work Center.
Go to Implementation Projects View.
Select your Project and click on open Activity List.
Go to Prepare Tab.
Select the activity Prepare for Data Migration.
Click on Download migration templates.
Here you will have two options of templates for Fixed Assets:
  1. Fixed Assets
  2. Fixed Assets (extended)
What is the difference between the two available templates for Fixed Asset?
Default Fixed Asset Template is the appropriated option to migrate your assets in an easy way, used when you have only and one single set of books in your system, in case you have more, so they need to have identical fiscal year start, fiscal year end, and currency. Also, you cannot have fixed asset retirements in the system, in case you have, you need to reverse them.
Extended Fixed Asset Template is used when the pre-requisites of Default Fixed Asset Template are not fulfilled. In other words, when you need to maintain values for different valuation views and different set of books.
Which information I have to fill in the template:
In the template, the yellow tabs are mandatory and blue tabs are recommended. You also must to complete the mandatory fields and the others as per your necessity.
What if I have extension fields in the Fixed Asset? Will I be able to use them in the templates?
Yes, just make sure you downloaded the template after publishing the extension field.
Can I migrate Fixed Assets already Retired in the system?
Yes, in order to do this, you need to unhide the columns with the Deactivation Date and Last Retirement Date and complete them.
Caution: if you include these data to a non-retired asset, it will be created with status Retired.
Is there any recommendation before posting the Migration?
After completing the data to migrate in the system, you have to confirm that all data are consistent, such as: Mandatory fields and tabs check if all data are correctly maintained.
In addition, our recommendation is that you try to perform the migration first in the test tenant, so in case something goes wrong, you can adjust before executing in the production tenant. Another good practice is to request a restore point before executing the migration in Production tenant.
What should I do in case I migrated the values incorrectly in the Production tenant?
The recommendation of what you should do is the following:
Re-migrate the values or correct the data manually.
If this migration has been done by your partner please contact him for supporting you.
Common Issues:
Please check below some case documents that may help you to solve issues that can affect this scenario:
1959653 - The Accumulated Depreciation Differs in Multiple Set of Books During Fixed Asset Migration
2151986 - Fixed Asset Migration Error: Posting: Leads to Different Acquisition Cost Amount
1867300 - Error Message: Incompatible Migration Template; Upload an updated template, While Uploading a Fixed Asset (Extended) Migration File
Useful Help Documents:
Configuration: Migration of Fixed Assets
Configuration: Migration of Fixed Assets (Using the Extended Migration Template)
Select Migration Template for Migration of Fixed Assets
Fixed Assets
I appreciate your feedback for this document and feel free to share your own experiences faced during the Fixed Asset Migration.
Best Regards,
Gabriel Barth

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