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Intercompany Stock Transfer Scenario


The intercompany Stock Transfer Scenario can be used for transfer stock from a parter company directly to your customers.

Very similar to the third party scenario, this one consists on ordering products you do not have on your stock from another company to fulfill the demands.

By reading this document you will see an example on how you can set this scenario on your system, how iyou will execute it, and of course, some common issues you may face when working with it.

1. Master Data

2. Executing the Scenario

3. References

4. Common Issues

1. Master Data

First step to implement this on your ByDesign system is to ensure that the following prerequisites are achieved:

- You have two companies defined on your Org Structure.

- You have Transport Lanes from the Ship-From Site linked to Transport Zones covering the receipient company.

- The Products which you will use are activated for Sales and Purchasing on both companies.

Once you have these settings correctly maintained, you are free to implement the Intercompany Stock Transfer Scenario.

1.A. Scoping

To start the implementation, you first need to activate this option on your implementation project.

Go to the Business Configuration work center and Edit the Scope of your implementation project.

You will find this option under the Scoping step, Purchasing Item, Purchase Request and Order Management subitem.

1.B. Communication Channel

When you create a company on your system, you have a resultant business partner, which has the roles Account and Supplier.

To make the intercompany scenario work, you need to set the communication between these roles.

First you need to edit the master data for the "Supplier" Company.

Under the Communication tab, Collaboration subtab, you need to maintain the Output Channel "Internal EDX" for purchase orders.

The same thing needs to be done on the "Customer" Company.

Under the Business Partner Data work center, Accounts view, you will find the Account Master Data for the receiving company.

Here, you need to set the Internal EDX option for the fields "Sales Order Confirmation", "Advanced Shipping Notification Outbound" and "Customer Invoice/Credit Memo".

Once you complete this configuration you will be able to execute this scenario.

Please check the following section for an explanation about its behavior.

2. Executing the Scenario

There are two ways to execute this scenario.

You can create a purchase order selecting Sender company as supplier, or you can select this as the fulfillment type of a sale that you are performing.

On this document I will show you how the intercompany scenario can be used to fulfill a demand youa re created.

The first step is to create a sales order. When entering the Items information, you need to select the Fulfillment type as External.

You also need to select the the Sender Company as the supplier.

After this you just need to release the sales order and the scenario will be triggered. A Customer Demand will be created and released and a Purchase Request will be also automatically created.

Once you process this Purchase Request you will create a Purchase Order representing the Receiver company buying the products from the Sender company.

This purchase order will automatically create a equivalent Sales Order on the Sender company side.

This sales order needs to be processed by the Sender company, which means that it needs to be released.

The warehouse team of the sender company will process this like a normal delivery proposal.

Once the outbound delivery is processed, an Inbound Delivery Notification is created on the receiver company, which will create the inbound delivery.

The sender company them will create a Customer Invoice, based on the outbound delivery.

The system will automatically create an equivalent Supplier Invoice on the receiver company side.

Unfortunately the system does not have a document flow which display all documents. Some documents will be hide depending of the perspective.

In the end, an intercompany scenario should be as following:

On this image you may see that the inbound deliveries are not displayed, This occurs because the perspective selected is based on the Sales Order (Sender Party).

3. References

In the Help Center you can find the following document which can be followed when setting or executing this scenario:

- Intercompany Stock Transfer

4. Common Issues

Please check below some case documents thaht may help you to solve issues that can affect this scenario:

1682455 - Post Goods Receipt Button Not Enabled For Purchase Orders

1708592 - Cannot Make Outgoing Check Payment Due to Error Message: Payment method details are not determined

1725646 - Missing Invoice for the Third-Party Order Processing

Best regards,