Skip to Content

Harmonized Substitution

Currently, substitution rules for Workflow are maintained using Universal Worklist or SRM inbox whereas Team Purchasing substitutes are maintained using SRM Personal Settings. There is no way to maintain substitutes for work items saved in the Sourcing Cockpit. Also it is difficult for the user to navigate to different screens to maintain different substitution rules.


In order to remove the disadvantage of navigating to separate screens to maintain Team purchasing and Workflow substitutes, the same functionality i.e to add a workflow substitute has been developed in a single screen along with the additional functionality of maintaining Sourcing cockpit substitutes as well. You can use this function to specify another colleague as a substitute who can take over specific tasks assigned to you if you are absent from the office. You can create substitution rules for planned or unexpected absences. You can use substitution rules to specify another user as a substitute, to specify what type of tasks a substitute can take over from you, and to specify a time period during which that user can act as a substitute.Thus, in a nut shell, the substitution function has been centralized so that you can now use a single screen to create substitutes for:

  • Team Purchasing
  • Sourcing Application
  • Workflow


To use the feature, you have to first activate the Business Function SRM_CONT_IMPR and then activate the Customizing switch Central Substitution (SRM_700_SUBSTITUTION) under SRM Server-> Cross Application Basic Setting->  Activate/Deactivate Central Substitution.


1893605 - Interface Change:Preparation changes,Harmonized Substitution

1893632 - Interface changes: Harmonized Substitution

1977735 - Interface changes: Harmonized Substitution

1898319 - Harmonized Substitution Functionality Implementation

1900262 - Information on central substitution ( FAQ Note )

For complete details about SAP SRM 7.03 refer: SAP SRM 7.03

No comments