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SAP NetWeaver Portal: Collaboration Rooms, Groupware Framework and Synchronous Collaboration Services

The collaboration capabilities of SAP NetWeaver Portal still contain collaboration rooms, groupware framework and synchronous collaboration services. Be aware that these applications are considered as feature-complete.

Collaboration Rooms


Collaboration offers rooms as configurable virtual working environments for portal users. In a room, the members of teams or project groups can collaborate across time zones and between geographical locations. Rooms are virtual workspaces that can be set up for any topic or purpose. They are especially convenient for teams or work groups, since the rooms ensure that all required tools, services and information sources are available from a single point of access. Collaboration rooms are based on room templates that define the room's structure, content, and access authorizations.Rooms have the following capabilities:

  • a single point of access to all business-relevant information from documents and business applications
  • ability to share business information and work globally across locations and time zones
  • corporate best-practice standards using template-based rooms that can evolve during their life cycle (the functions of rooms can be extended)
  • integration with 3rd-party groupware systems

  For more information look at the following documents: 

  • Presentation on Rooms and Room Administration
    This presentation provides an overview of rooms and explains all administration aspects: Creation of room templates and room parts, room creation, collaboration with team members in rooms, and life cycle management for rooms.
  • Presentation on Room APIs
    This presentation covers the following topics: Integration of rooms into SAP applications, Collaboration rooms infrastructure and framework, and the use of the Collaboration room API.
  • Presentation on Room Extensions
    This presentation provides an overview of room extensions, explains the mapping plan, and how to develop an extension.
  • Presentation on Rooms and External Business Partners
    This presentation explains how to collaborate in virtual rooms with trusted external business partners.

Integrating Complementary 3rd Party Collaboration Services

Third-party integration helps protect customers' existing investments and lets users work with tools they are familiar with. SAP NetWeaver Portal offers various possibilities to create either own collaboration services or integrate complementary 3rd party collaboration services.

Access to e-mail and calendaring services
SAP NetWeaver Portal provides a flexible framework for the integration of e-mails and the calendar services from your groupware server, for example, Microsoft Exchange Server or Lotus Domino Server. For more information, check the presentation about the Groupware Framework. This presentation provides an overview of the groupware framework, and explains how to configure groupware integration for e-mail and calender.

Access to synchronous collaboration services (such as instant messaging or web conferencing)


The Synchronous Collaboration Framework (SCF) can be used to connect various synchronous collaboration tools, such as Webex or Instant Messenger, with applications such as rooms that can benefit from this integration. For more information see the presentation on the Synchronous Collaboration Framework


Application Sharing is an interactive collaboration service that allows portal users to share their desktop or run applications with other portal users regardless of their physical location. It can be used for light-weight collaboration scenarios for small user groups. For enterprise-wide use of real-time collaboration services, please consider the integration of third-party real-time collaboration tools. Not sure if your collaboration scenario fits? - Take a look at the document Real-Time Collaboration - Going Forward  or the Administration Guide.

Administrating and Extending SAP's Collaboration Solution


Additional information on how to administrate and extend SAP's Collaboration solution is available in the following resources:

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