on 08-05-2008 8:03 AM
Hi,
Our sales order type are YA and YH, YA for cash sales and YH for charge sales. In case of reversal of billing document, doc type generated should be the same as the original document.
There are cases wherein reversal of YH or YA sales generated RV doc type. What could be the reason for this? RV is generated only when we use t.code VF11 for the reversal. We are now using VF02 for the cancellation/reversal of billing document.
How can we prevent RV doc type generation?
Thanks and best regards,
Rachelle
RV is Accounting Document Type. Billing Document Type must not be RV. It is ideally S1, which is configured in Billing Type (VOFA).
Regards,
Rajesh Banka
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Dear Rachel
Invoice cancellation S1 is a Billing document Type whereas Document type RV is an Accounting document Type.
"Invoice Cancellation type " proposal comes from the Billing document type. You can change the proposal in the Billing document type screen in t.code VOFA, provided the relation must exist in the copy control table.
Whenever a Billing document is saved , always an Accounting document is created in FI ( except Proforma Invoice & if no Posting block).
So there are various accounting documents are available in the standard system & through these document types ,different postings are differentiated.
Normally, from F2 type of Billing document, DR type of accounting document is created.
Similarly, from Billing type G2, accounting document type DG is created.
So, you have to specify these document types in the in the billing type in VOFA, in the "Document type " field.
I mean for billing type F2, specify document type DR & for billing type G2, specify document type DG and so on.
If , you leave this field ( Document type) blank then,
it may be any billing document, System will make the posting in the Accounting document type RV.
That is what happening in your case.So do accordingly.
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If YA is a Billing Type to Invoice the Customer and you would like to Map Cancellation Document as S1, It is absolutely fine. Similarly for YH. Anyways, you can have S1, common cancellation Billing Type, which is a standard Practise.
Incase you wany YA and YH as Cancellation Billing Documrnt type, in that case, you should make YA and YH as a copy of S1. However in that case, then it is not recommended to use YA and YH as Billing Document Type to Bill the Customer.
Hope I am able to understand the requirement and provide helpful options.
Regards,
Rajesh Banka
Dear Rachel
For normal sales process, the accounting document type is RV and for reversal, the accounting document type is S1. This being the case, I am surprised after seeing your comments that for reversal billing, RV document type is generating for you, which is wrong.
To rectify this, go to VOFA, select your billing type and maintain S1 for the field [Cancell billing type] Similarly, maintain blank field for "Document Type".
thanks
G. Lakshmipathi
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