Allowing only those materials in sales order that are present in quotation

[Former Member]

Hi all,

How can i restrict user not to enter any material in the sales order other than present in quotation?

Is such restriction possible in SAP? If yes then how?

Best Regards,

AI.

[Former Member · Accepted solution]

Dear AI,

Yes it can be done.

Maintain copy control from sales document to sales document using t-code VTAA. Select your target & source sales document type from the list & double click on the same. There you can define the copy control.

I hope this will be helpful.

Thanks & Regards,

Bidhu

[Former Member · Accepted solution]

Thanks Bidhu.

I have found following options there:

1 Header-same customer

2 Header-diff.customer

21 Billing header

301 Item rejection reas.

302 Do not copy item

303 Always an item

304 Reject. Reason Only

501 Scheduled qty > 0

502 Do Not Copy SchdLine

Which option should i choose to get my requirement? Currently it is "1" in our system.

Please help.

Best Regards,

AI.

[Former Member · Accepted solution]

For Copying requirements select 001 Header u2013 Same customer

First Data T 051 General header data

Second Data T 101 Header business data

Third Data T 001 Partner header

& check mark on copy item number

Please revert back if this works

[Former Member · Accepted solution]

Bidhu,

I have already these settings in my system but these settings does not stop user or raise any error if any material ,not present in quotation , is added in the order.

I want that system should stop adding any item in order that is not present in quotation.

Got my point? Is that possible?

Many Thanks,

Best Regards,

AI.

[Former Member · Accepted solution]

Hi,

The suggetion i have given is useful at the time of creating the sales order.

But after creating the sales order if any one, in change sales order mode (VA02), tries to add a new line item then system will not restrict. in such case you shuld ask your users to follow the following steps so that only quotation line item with the quantity & rate in the quotation will be copied to the sales order.

Sales Document (in the menu bar) >> create with reference >> Give the quotation number >> Copy or item selection.

System will not restrict in adding new item manually to sales order.

Thanks

Bidhu

[Former Member · Accepted solution]

It means that there is no way to restrict user to add any material in order that is not present in quotation. Right?

Best Regards,

AI.

[Former Member · Accepted solution]

Yes

[Former Member · Accepted solution]

Thanks Bidhu.

Best Regards,

AI.

[Former Member]

Hi,

Please maintain complete reference field triggered in the header in transaction VTAA.

So when the user creates the sales order, the material get copied in the sales order.

thanks

Kuntla