normal invoice and proforma invoice

[former_member231409]

hi frnds

what is the difference between normal invoice and proforma invoice ?

regards

[Former Member]

1. For creating delivery related Proforma Invoice, PGI is not necessary. Before PGI aswellas after PGI also you can create Proforma Invoice.

But a commercial Invoice,it is created after PGI only, in normal settings.

2. No postings are made to FI from Proforma Invoice,no Accounting document is generated, therefore you can create as many Proforma Invoice as you want.

But in commercial Invoice,postings are made to FI, Accounting document is generated and you can create only one commercial invoice from the delivery, if you are billing completely.

3. Proforma invoice is a dummy invoice , it is for information purpose and mostly used in export transactions.

But, commercial invoice is legally valid and used in all scenarios.

4. If Proforma invoice is created with reference to Sales order, then it is represented by Billing type "F5" and if it is from Delivery then it is represented by Billing type "F8".

But, commercial invoice normally it is "F1" if it is from Sales order and "F2" if from Delivery.

5. In Proforma invoice, Billing status in not updated in the reference document, that is why if you go to Copy control table (Sales doc to Billing doc or Delivery to Billing), at item level you will find the "Quantity positive/negative" field is disabled , so that by mistake also you can update manually.

But in commercial invoice you will find value in this field, means updation of quantity takes place. Billing status is updated in the reference documents.

[Former Member]

hi,

in proforma invoice there will no posting in the accounting, where as we have to post into accounting for a standard accounting doc.

pl reward points to others , when u r getting the ans

cheers

[former_member184555]

Hi

A proforma invoice is not a legal document and the values will not be passed to Accounting. The regular invoice is exactly opposite to this.

Thanks,

Ravi

[Lakshmipathi]

Dear santosh

A proforma invoice will not have any impact to Accounting Document and you can create any number of proformas against one delivery.

A commercial invoice is that the value of the document will be passed on to Accounting and based on that only, incoming payment updation is made via F-28. Also only one commercial invoice can be generated against one delivery.

thanks

G. Lakshmipathi