DOCUMENTATION FOR THE BENIFIT OF ALL QM CONSULTANTS u2013USER PROFILE

[Former Member]

DOCUMENTATION FOR THE BENIFIT OF ALL QM CONSULTANTSu2013

USER PROFILE TO STOP THE UD, WHEN RR IS NOT DONE.

I faced problem in creating the User Profile to fulfill my user requirement.

SHYAMAL JOSHIJI and CRAIG took active participation in solving this issue.

Both of them richly deserve appreciation.

I want to thank CRAIG again, as he insisted me to prepare documentation and publish for the benefit of QM Consultants.

Requirement : User Profile is to be created to block the UD, if RR is not done.

Inspection Type used: 01 or Copy of 01.--> Z10 is used which is copy of Inspection Type 01.

Material Master: For all lab chemicals, Inspection Type Z10 are assigned.

Inspection Plan: For each Lab Chemical the Inspection Plan is created.

Usage is 5  Goods Receipt.

Status is 4  Released General.

Create one dummy selection set, and corresponding Code Group and Code.

Create one Qualitative Dummy MIC  INVDUMMY

Assign the Selection Set to the Dummy MIC.

Most important  the control parameter of Dummy Qualitative MIC is given below.

Control Parameter Details.

S.No.>Control Title>Requirement

1>Type>Characteristic Attribute

2>Sample>Sampling Procedure

3>Results Confirmation>Required Characteristic

(This is a must)

3--> Results Confirmation --> Single Result

4>Inspection Scope>Fixed Scope

5>Documentation Confirmation>No Documentation

6>Miscellaneous>As per requirements

7>Print>As per requirements

This Dummy MIC has to be added to each and every material whose inspection type is 01 or Z10.

Preferably it must be the first MIC in the Inspection Plan.

Creation of User Profile

1. SAP defined status profile  QM_L_003 is used to stop Stock Posting before the UD.

2. Create user defined status  QM_UDZ10 by coping the SAP defined status Profile  QM_L_003.

3. Create the Status u201CINITu201D and Status u201CQFINu201D.

Any meaningful name can be given to the user defined Status.

User Status has 9 columns.

FOR THE FIRST ROW VALUES ARE GIVEN BELOW.

Let us discuss for the status  u201CINITu201D

First Column Status Number 1.

Second Column Status  INIT.

Third Column  Short Text  RR NOT DONE

Fourth Column  Long Text Check Box  Do Not Activate

Fifth Column  Initial Status Check Box  Activate

Sixth Column  Lowest Status Number  1

Seventh Column  Highest Status Number  10

Eighth Column  Position  1

Nineth Column  Priority  1

FOR THE SECOND ROW VALUES ARE GIVEN BELOW.

Let us discuss for the status  u201CQFINu201D

First Column Status Number 2.

Second Column Status QFIN.

Third Column  Short Text  RR AND UD DONE

Fourth Column  Long Text Check Box  Do Not Activate

Fifth Column  Initial Status Check Box  Do Not Activate

Sixth Column  Lowest Status Number  2

Seventh Column  Highest Status Number  20

Eighth Column  Position  1

Nineth Column  Priority  1

Please note when multiple status exist, only one status has to be activated for the Initial Status(5th Column).

Initial Status check box can not be activated more than one status.

I have defined two statuses.

I have activated the u201CINITIAL STATUS CHECK BOXu201D for the user defined status u201CINITu201D only.

System will not ALLOW to activate the Initial STATUS CHECK BOX for the second status u201CQFINu201D.

NOW BUSINESS TRANSACTIONS HAVE TO BE DEFINED FOR EACH ROW

Double click the u201CRRCLu201D status.

The new screen appears  u201CChange Status Profile: Transaction Controlu201D.

Two Business Transactions are selected.

First one  u201CMake usage decisionu201D.

Second one  u201CRecord inspection resultsu201D.

First Row  u201CMake usage decisionu201D.

Select the first Business Transaction  u201CMake usage decisionu201D.

In this row there are 6 Radio Buttons exist.

Select the fourth button and fifth button.

Forth Radio Button  Forbidden.

Fifth Radio Button  No Action.

Second Row  u201CRecord inspection resultsu201D.

Select the second Business Transaction  u201CRecord inspection resultsu201D.

In this row there are 4 Radio Buttons exist.

Select the second radio button only.

Second Radio Button  Allowed.

Double click the u201CQFINu201D status.

The new screen appears  u201CChange Status Profile: Transaction Controlu201D.

Three Business Transactions are selected.

First Row  Close inspection u2013 complete

Second Row  Complete insp. - short-term

Third Row  Start inv. pstg bef. Usage Dec

First Row  Close inspection u2013 complete

First Row  Close inspection u2013 complete contains 6 radio buttons.

Select the Second and Sixth Radio Button.

Second Radio Button  u201CAllowedu201D.

Sixth Radio Button  u201CSetu201D.

Second Row  Complete insp. - short-term

Second Row  Complete insp. - short-term contains 6 radio buttons.

Select the Second and Sixth Radio Button.

Second Radio Button  u201CAllowedu201D.

Sixth Radio Button  u201CSetu201D.

Third Row  Start inv. pstg bef. Usage Dec

Third Row  Start inv. pstg bef. Usage Dec contains 6 radio buttons.

Select the fourth and fifth radio button.

Fourth Button  Forbidden.

Fifth Button  No Action.

Save.

Assign this u201CQM_UDZ10u201D to the Inspection Type in customization.

It is working fine for out client.

This document is written for the benefit of all QM Consultants.

Good Luck.

[Former Member]

Dear all,

This issue is already sorted out.

The documentation is available in SDN.

The issue is cloed.

With Best Regards,

Raghu Sharma

[Former Member]

Dear Raghu,

It is excellent effort you had put .it is very useful for all consultants.

now I am trying as per your steps.In this I am facing some problems so please clarify.

1)when we are coping QM_L_003 status will be NSPO .that I have to change INIT ?

2) and in between you told Double click the u201CRRCLu201D status.

from where it was came RRCL

please help on this

thax&rgds

prasad

[Former Member]

Dear Prasad,

Please change the User profile name as per your requirement.- meaningful name.

You have to create two statuses.

The first status is RRCL.

The Second status Is QFIN.

RRCL and QFIN - u can name them as u like.

There are two statuses.

is it clear?

First you have to create two statuses in the user profile.

You can name them as you like.

For example RRND --> Result recording not done (You can name the first status as RRND)

Second status UDCD --> Usage Decision Can be Done ( You can name the second status as UDCD.

It is your wish.

For each status you have to assign the business transactions .

Hope this is clear.

Best of luck.

Regards,

[Former Member]

Dear raghu,

Thank u for your reply.

sorry I have asked silly question.

now my query is I want like the follows:

1)If RR not done it should not allow UD and stock posting

2)RR done ud not done then it should not allow stock posting.

for this what settings to do

regards

prasad

[Former Member]

Dear Prasad,

1)If RR not done it should not allow UD and stock posting 
2)RR done ud not done then it should not allow stock posting.

Your requirement will def. get fulfilled.

You follow my instructions.

1.Create user profile

2.Created two Statuses.

3.For each status, Assign Business transactions.

4.Assign the profile to the inspection type.

5. Ensure that your Inspection plan contains atleast one MIC with Required Characteristic (Control Parameter)

Done.

It will definetly work.

Best of Luck.

With Regards,

Raghu Sharma

[Former Member]

Dear raghu,

It is fulfulling my req.but after RR if I am trying to do stock posting without UD it is taking first status only RR not done .

but I need status like UD not done.

I think u got my point

regards

prasad

[Former Member]

Dear Prasad,

Let us assume that "you have processed all the MIC".

(5 --> Process is completed).

Use the TC.: QA11.

NOW THE USER STATUS WILL NOT CHANGE.

YOU HAVE TO SELECT THE UD CODE.

ENTER.

THEN ONLY THE USER STATUS WILL CHANGE.

WE ARE HAVING TWO USER STATUSES ONLY.

1. RR NOT DONE.

2.UD DONE.

UD NOT DONE USER STATUS DOES NOT EXIST.

Hope this is clear.

Best of Luck.

With Regards,

Raghu Sharma

[Former Member]

Dear Raghu,

Thank u for your response.

I created profile .and assigned to inspection type.

now my requierement:

my user has not completed all characterstics(out of 10 ,9 only completed),eventhough he was trying to do ud then system stop the transaction.till now it is working well.

Then in UD screen he saved unknowingly.

then the system status changed to ICCO.because of that he is unable to do RR or UD .

how to avoid this problem.

ofcourse for this lot I changed manually i changed user status and did UD.

pl give permanent solution

thx&rgds

prasad

Edited by: prasad.k on Jul 30, 2008 12:13 PM

plz help me.It is urgent

[Former Member]

Dear Raghu,

Beautiful document.

You can post the same at [wiki|https://www.sdn.sap.com/irj/sdn/wiki] also.after amending it as per Craig's comment.

Really appreciable move.

Regards,

Shyamal

Edited by: Shyamal Joshi on Jul 14, 2008 5:22 PM

[former_member16241]

Hello Shyamal,

as you suggested I have added the documentation of this thread to the Wiki area. The Link can be found under [Set up of a user profile to avoid the UD prior to RR|https://wiki.sdn.sap.com/wiki/display/PLM/SetupofauserprofiletoavoidtheUDpriortoRR]

Best Regards, and thank you for the inspiration

Isabelle

[Former Member]

Hi Isabelle,

Thanks for the summary!

Just one comment, the dummy MIC only needs to be assigned if you do not already have at least one required MIC in the inspection lot. I would think that if you were implementing this procedure, then there would be at least one test, that should be required and there would be no need to add the dummy mic.

But you might need to if you are setting this up for demo purposes to a client.

Craig

I have done a little change in it. Added this caution to the same.

Regards,

Shyamal

[former_member16241]

Hello Shyamal,

I added a comment according to your additional information.

Thanks for the constructive advice.

Regards,

Isabelle

[former_member42744]

Thanks for the summary!

Just one comment, the dummy MIC only needs to be assigned if you do not already have at least one required MIC in the inspection lot. I would think that if you were implementing this procedure, then there would be at least one test, that should be required and there would be no need to add the dummy mic.

But you might need to if you are setting this up for demo purposes to a client.

Craig

[Former Member]

Dear Craig,

You are perfectly correct.

Particularly my client changes the "Required Characteristic" to "OPTIONAL" often by creating a new version for the MIC.

When the Client is unpredictable, I have created a dummy MIC and assigned to it.

I have informed them not to do any changes with Dummy MIC.

The client has agreed.

Now it is working perfectly OK.

Thanks for your Clarification.

I admire and appriciate you as well as Shyamal Joshiji for having intension to share the RICH KNOWLEDGE YOU BOTH HAVE.

With Best Regards,

Raghu Sharma.