Invoices and Workflow

[Former Member]

Hi All,

We are following the Classic Scenario.

When an invoice is entered into SAP, when does it go into workflow? Is it based on the age of the invoice, or after so many days of no GR being entered?

When do invoices drop off of workflow? and Why would they drop off of workflow?

[Former Member]

Hi. You are entering invoices into your backend R/3 / ECC system?

If so there will not normally be a workflow, unless you set some up.

There are standard workflows you can turn on, mostly based around invoice blocks.

Invoice blocks occur for a few reasons.

Price block is when the price of the invoice does not match the price of the PO

Quantity block is when the quantity of the invoice does not match the quantity of the goods receipts.

Date block can be turned on based on invoice date, or it happens when the date of the invoice is outside the validity dates on a limit PO.

Value blcok can be turned on to block invoices over a certain value.

Stochastic block can be turned on to randomly block invoices based on value.

You should have a look in the MM forum for more advice on invoice blocking.

Regards,

Dave.

[Former Member]

Thanks Dave,

Backend is R/3

Our client is have Workflow inbox where he is getting these invoices blocks.