REFNO AND ALLOCATION NO

[Former Member]

DEAR GURUS,

WHAT IS THE DIFFERENCE BETWEEN REFNO AND ALLOCATION NO.

WHY WE NEED TO SEND TWO OF THESE TO FI.

AND ALSO WE HAVE THESE FIELDS AT COPYCONTROL OF SALES TO BILLING AND ALSO AT HEADER OF BILLING DOC IF THE VALUES ARE MAINTAINED DIFFERENTLY WHICH ONE WILL BE PREFERRED.BILLING HEADER OR COPY CONTROL .

PLEASE CLARIFY

POINTS WILL BE REWARDED.

THANKS IN ADVANCE,

BALA

[Former Member · Accepted solution]

In Customizing for copying control in billing, you can define which numbers will be copied as reference or allocation numbers:

A - Purchase order number

B - Sales order number

C - Delivery number

D - External delivery number

E - Billing document number

F - External delivery number if available, otherwise delivery number

By doing this, you can automatically fill the Reference number and Allocation number fields in the accounting document with numbers from SD documents.

The reference number is in the header of the accounting document and is used for clearing.

The allocation number is in the customer line item and is used for sorting line numbers.

[former_member204513]

Dear Bala,

As per the standard settings there will not be any data in Reference Number field and in Allocation number field E Actual billing document number, based on this the number will be assigned to the accounting document same as billing document number,when you release the billing document to the accounting.

Allocation number FI

You can find the allocation number under additional information in the

(document) line item that is forwarded from

SD to FI. If the field was not filled in the order, you can determine

the content of the field in this step:

1. A:Customer purchase order

2. B:Sales order number

3. C:Delivery number

4. D:External delivery number

5. E:Actual invoice number

If you do not make an entry and the field is not filled in the order, the field remains empty.

If you would like to link the delivery to invoices in accounting (which

is necessary in the self-billing procedure), enter 'C' for the relevant

invoices.

Note

A reference number is available in addition to the allocation number.

Make sure, when using the two fields, that they agree. As a rule, use

the assignment number in the cases described above if the reference

number is used for the invoice list number in invoice lists.

Exception: Cancellation

The settings always take precedence. This means that the values from the

billing document are ignored. A blank settings in this case means that

the billing document has been copied. Please note that as of 3.0D, cancellation can no longer be controlled via copy control. You carry

this out in the billing type table of the document to be cancelled.

FI reference number

The reference number is a piece of additional information forwarded from

SD and FI.

If a field is not filled in the order, you can determine field contents

here:

1. A:Customer purchase order

2. B:Sales order number

3. C:Delivery number

4. D:External delivery number

5. E:Current invoice number

If you do not make an entry and the field is not filled in the order,

the billing number is adopted automatically.

Example

If want to link the delivery to invoices in accounting (which is

necessary in the self-billing procedure), enter 'C' for the relevant

invoices.

Note

When you are working with invoice lists, the system automatically

assigns the invoice reference number to the invoice list so that all

single invoices in accounting can be cleared together. You may also use

the allocation number field in the above cases.

Exception: Cancellation

For cancellation, the table settings have priority. This means that when

the setting is blank, the field is filled from the billing document

entries.

Please note that as of 3.0D, cancellation can no longer be controlled in

copy control. This is carried out in the billing type table with the

billing type of the document to be cancelled.

I hope it will help you,

Regards,

Murali.

[Lakshmipathi]

Dear Bala krishna

In some companies, while using transaction FBL5N, they would like to have customers' PO reference. In some companies, they would like to have the SAP sales order reference to cross verify. Like this, the requirement varies from company to company.

Depending upon the requirement, in copy control for the field Reference Number,

- if we maintain A, in FBL5N, you can see customer PO reference

- if we maintain B, in FBL5N, SAP sales order reference will be displayed.

Like this, we have various options

thanks

G. Lakshmipathi