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cash sales

Former Member
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dear gurus

wher the cash sales account determination happens is it at order level or at billing level.in senario of cash sales we are giving the output at order level only then why we are again raising the invoice type BV.

and can any body send me the cash sales account determiantion process in steps.

thanks in advance,

balu

Accepted Solutions (1)

Accepted Solutions (1)

Former Member
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Hi,

Cash Account determination happens at invoice level only. Anyhow its order related billing.

go to IMGS&DBasic functions-Account assignment costingCasg account determination--then follow condition techenique and check the condition type CASH and place it in account determination procedure kofi00 then assign account determinatio procedure to ur billing type BV

last and finally assign G/L account

Regards,

Murthy

Answers (3)

Answers (3)

Former Member
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hi

account determination process is the same no matter what sales process it is

but in cash sale we will be maintaining seperate GL Accounts

and the bill which we give to the customer is not a original invoice

its only a proforma invoice

we can have any number of proforma invoices for a sales order

its like a dummy bill that we give to the customer using output type RD03

the amount will be posted to relevant GL accounts after we generate the original invoive using VF01 and doc type BV

hope this gave you some understanding

all the best

regards

ravi

Former Member
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Hi,

Cash sales is an order type for when the customer orders, picks up and pays for the goods immediately. The delivery is processed as soon as the order has been entered. A cash invoice can be printed immediately from the order and billing is related to the order. Receivables do not occur for the customer as they do for rush or standard orders, because the invoice amount is posted directly to a cash account.

Process Flow

In the standard system, sales document type BV is saved for cash sales with immediate delivery type BV.

When the sales employee creates a cash sale, the system automatically proposes the current date as the date for delivery and billing. Once the order has been posted, a delivery with type BV is created immediately in the background and the system prints a document that is used as an invoice for the customer.

The invoice papers are controlled with output type RD03, contained in the output determination procedure for order type BV.

If the customer has already received the goods, this delivery should not be relevant for picking. If the customer is to pick the goods up from a warehouse, the delivery should be relevant for picking. If the goods are to be sent, this can be processed by maintaining the delivery in the usual way.

The system automatically creates a resource-related billing index which updates the billing due list. Billing document BV is created as the system processes the billing due list, but an invoice is not printed.

Once the customer has received the goods and is satisfied with them, the transaction is considered to be complete. We recommend that you post goods issue in the background using a program designed specifically for this purpose. You can then bill the transaction.

The cash sale can only be billed if the order quantity is the same as the goods issue quantity. If this is not the case, you need to adjust the cash sale document so that the delivered quantity and the quantity to be billed match.

You use an order-related collective billing process to bill the cash sale, but an invoice is not printed. The sales order number is used as the reference for the accounting document, created in Financial Accounting.

Hope this will help.

Thanks,

Raja

Former Member
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Hi bala

In Cash sale, when you save the order,delivery is completed in the background and a receipt is generated which is given as invoice to the customer.

Because here the customer is not going to wait for you to complete your PGI, Billing & then the invoice copy/output ( LEAD TIME IS ZERO, DELIVERY IS IMMEDIATE ,SHIPPING CONDITION IS IMMEDIATE in the document type).

But, normal sales process this invoice/output is generated when billing document is created.

But in Cash sale ,this output is coming out when order is saved.It is because of the Output type RD03 ssigned to cash sale(CS). So, it is the property of Output type RD03 to generate invoice when order is saved.

But if you go to order type OR, output type BA00 is assigned, which generates the invoice when billing document is saved. In normal sales process we find like this.

As far as your next querry is concerned,regarding why to create the billing document etc.

In cash sale , this is an output which is coming out when order is saved, but you have not done the PGI yet. Unless you will do the PGI, how it will be updated quantity wise & value wise in MM,FI, also delivery requirement in PP etc,which are mandatory.

Once you do the

PGI, then only you can create the Billing document in standard system and data will be transfered to FI(Accounting document). Then only FI can collect the payment from the customer.

So you have to create the billing document(BV) to complete the sales process in SD and data will be transfered to FI. But when you create a billing document no invoice is generated in cash sale as it has already come out in order step.

In cash sale posting is made to cash settlement/petty cash account and not to the customer.

No new price determination in billing as invoice copy is already given to the customer.

I hope it is clear.If any more clarification, feel free to post.

Regards