Email Notifiaction to vendors once the purchaser creates a bid invitation

[Former Member]

Hi Experts,

I need to send email notification to vendors (bidders) once the purchaser creates a bid invitation. How do I go about it?

Thanks in advance.

Regards,

Arijeet Bhattacharya

[Former Member]

Hi Arijeet,

Have a look at this:

http://help.sap.com/saphelp_srm40/helpdata/en/33/16533d6dd60610e10000000a114084/frameset.htm

Also have a look at the foll customizing setting:

In SPRO -> Supplier Relationship Management -> SRM Server -> Cross-Application Basic Settings -> Set Output Actions and Output Format -> Define Actions for Document Output.

See this related thread for more pointers:

BR,

Disha.

Do reward points for useful answers.

[Former Member]

this can work in stadard

IF

1. the bid invitation is published

2. the bid invitation is "restricted" type

3. for contact person of bidders email ID is correctly maintained.

4. SCOT is correctly set up by BASIS

5. Job RSCONN01 is running in background

are your conditions different?

BR

Dinesh

[Former Member]

Hi Dinesh,

My actual requirement is as follows. Once the bid invitation is created, based on certain conditions mails with different content (header + mail text) should be sent to the vendors. For example,

1.During creating of IFB :- u201C An Enquiry has been raised against you : <CFN/PR/IFB No.> Please visit our portal : Click here <link> u201C.

2.During IFB modification for End date of submission :-u201CEnd date of submission has been extended to < date > against < CFN/PR/IFB No.> Please visit our portal : Click here <link> u201C.

3. During IFB modification for new vendor addition & End date of submission :-

a. to the new vendor :-- u201C An Enquiry has been raised against you : <CFN/PR/IFB No.> Please visit our portal : address(link) :u201D----

---

u201C.

b. to old vendors :- :-u201CEnd date of submission has been extended to < date > against < CFN/PR/IFB No.> Please visit our portal : Click here <link>.u201D

4. During Price bid modification :- u201CPrice bid opening date has been finalized as < date > against <CFN/PR/IFB No.> Please visit our portal : Click here <link> u201D **

• this mail to be sent to only techno-commercially accepted vendors.

These email messages are to sent by the system.

How can I affect these changes.

Regards,

Arijeet Bhattacharya

[Former Member]

can not give complete and exact solution

but some pointers.

• you will have to create custom copy of smartform

BBP_BIDINV_BID in TXN SMARTFORMS

• BADI BBP_OUTPUT_CHANGE_SF

• SRM IMG->Supplier Relationship Management->SRM Server->Cross-Application Basic Settings..Cross-Application Basic Settings...Event and Event Schema for Alert Management

BADI BBP_ALERTING

BR

Dinesh