Maping of business into sap system

[Former Member]

Dear Experts-

Please tell me in detail to map preoder activites in the system.

we want inquiry and quatation .

revenue palanning on the behalf of quatation with order billing request .

and linking of all the things to project system.

Please explain me all the steps to be required.

Thanks in advance

[Former Member]

a

[Former Member]

Dear Robert,

The scenario which you have given is one of the standard scenario.

you can go through following: -

One of your company’s main tasks is the production of high-quality and technically complex turbines, which you manufacture on behalf of power plant construction companies, and so on. You purchase some of the turbine components from suppliers, the rest you manufacture yourself. Each process, from component assembly, to plant acceptance and delivery to the customer, is extremely time-consuming. Delays may lead to severe contractual penalties, and therefore, should be avoided at all costs, or possible delays should be recognized as such long before they arise.

You manage the manufacture of turbines as project business. This allows you to plan and monitor dates, costs, and revenue on a project-basis. Because of your long years of experience in this area, you already have standard project structures, such as project plans, and networks, as well as standard production data, such as task lists, prices, duration, and so on. You can use these templates at the start of a new project, and tailor them to the individual needs of each project.

Process Flow

*1. Inquiry and Quotation Processing*

a. The process begins when you receive an inquiry for a turbine. Customer documents specifying the customer’s requirements in more detail may accompany this inquiry. You manage all of these documents together.

b. You expect costs to arise prior to quotation creation because of the complexity of the product and the special customer requirements. Therefore, you create an inquiry project, so that you can account assign the costs for inquiry processing.

c. You perform initial planning of dates and costs on project basis.

d. On the basis of the planned costs, you determine the sales price and transfer it to the quotation. Finally, you print the quotation and send it to the customer.

Transaction code for the above

Creation of Quotation: VA11

Creation of Project structure/Scheduling/: CJ20N

*2. Order Entry Processing*

Process Flow

a. The customer has accepted your offer for the turbine project. Now you create a sales order in the system and assign it to the project.

When you create the sales order you can use the quotation as a reference. In this case, you receive different order items reflecting the services to be provided. If you create the order without reference, you can create a single item that describes the overall product.

b. During the contractual negotiations, you agreed on terms of payment with the customer. You store a billing plan in the sales order. You delete the billing plan for the WBS element to enable the billing dates to be transferred from the sales order to revenue planning for the project.

c. When the customer accepts the offer, you release your project and confirm the first activities. When you confirm the activities, the customer's down payment automatically becomes due through the milestone linkage. A down payment request to the customer is created.

d. You bill the down payment to the customer.

e. When the customer makes the down payment, you post the incoming payment.

Transaction code:

Creation of Sales Order : VA01

*3. Project Processing*

You procure one of the turbine components externally from a supplier, and run through purchase order handling for that part. You manufacture one of the components yourself. The decision on which components are to be externally procured, and which are to be manufactured in-house has already been made.

You place orders for long-lead items early to avoid delays to project progress. Your project controls the requirement for particular components in the manufacture of the turbine. As soon as all components are available, you assemble the turbine.

*4. Turbine Assembly*

You deliver the finished product to your customer. Using confirmation, you create the customer acceptance and generate the final invoice.

*5. Period-End Closing with the Schedule Manager*

During project processing, you constantly control project earned value using confirmations and the cost/revenue situation, so that you can take any corrective action that may be required. You run several period-end closings, however only one is run as an example. On completion of the project you create the final invoice and close the project technically.

Please go throught the process and award points accordingly.

Let me know if you have any further queries.

Thx & Rgds, N Gowda