Advice on Setting up a Project

[former_member633158]

Hi.

I am new to Project Systems.

I have a reuiqrement like the following.

We wants to setup the Projects to know the budgets of expenses(Travel, Accommodation, Entertainement etc.,) for our meetings.

We are expecting 70 to 100 Meetings a year and the total meeting costs from 10000 to 100000.

I have a basic in this scenario.

What is the best practice ?

A. Setup one project and setup a new WBS Structure for each new meeting ?

B. Setup new Project for each meeting i.e. 75 to 100 Projects a year.

what is the best practice around it.

PS: Our main intention to use this is we would like to know whether we have the available budget before we book the cost into SAP(Travel, Accommodation, Food, Entertainement etc.,)

Thax. for your help guys.

[former_member633158]

Answered

[Former Member]

Budget monitoring if managed by network activities is not possible so, activity mapping to your business meetings is ruled out.

I would be inclined to use WBS for each business within a project.

Regards

Sreenivas

[former_member633158]

Dear Sreenivas.

Thax. for your reply.

Our interest on the Budgets are on WBS Level only not on the Project Level.

Could you please elobarate your answer little bit more.

I wa bit confused with your answer, which one is advicing in my options ( A, B).

Thax. for your time .

[Former Member]

Sorry for the confusion.

I meant 'I would be inclined to use WBS for each meeting within a project'

Option A!

Regards

Sreenivas