EXPORTS

[Former Member]

hi all

1. I have a query regarding exports. if a company is exporting its products (company produts) and other products (non-company products, how i can take the sales and distribution org structure.

2. if it is exporting non-company products the scenario is after receiving the inquiries from the customers, the company will ask its suppliers for quotations.

3. after receiving the quotations the costing will be done.

4. after costing the quotations will be send to the companies customers.

5. negotiations will be done with the customers. and supplier to squeez the cost.

6. proforma invoice is raised with detail product descriptions, packing etc.

7. once the signed proforma invoice is received from customer, request for forex cover contract is made to finance department.

8. the p.o. is created.

9. despatch: once the goods are ready at suppliers place, the goods will be moved to a different place as per the agreement with the suppliers. in all cases the cargo move from suppliers place, no delivery will come to companis factory. only bills/shipping documents will be received at company. the supplier will fax/ email once the goods are despatched from his location. ( LR, CARGO DETAILS, NUMB OF BAGS,

10. commercial invoice is sent to CHA to file the documents with the customs.

HOW TO ADDRESS THESE ISSUES

REGARDS

RAG

[cathy_liang]

Hi, Rag, pls note my suggestions below. It's only a basic process. Some enhancement can be done based on the actual business environment. Any update, pls inform.

1. set up one company code & the relevant sales area, set supplier in vendor master, set the company's customers in customer master

2. for business between the company & customers, u may use 2 main sales doc types: Inquiry & standard order

3. for business between the company & vendors, u may use PO due to 3rd party sales

4. for business between the company & customers:

create standard order w/ref to Inquiry,

generate contracts fm standard order if business is confirmed,

create shipment doc if products are delivered fm suppliers,

perform GI for standard order based on the company's relevant procedure plus Incoterms,

generate invoice & shipping doc accordingly

5. for business between the company & vendors:

set a separate plant code for this kind of business,

create PO,

perform GR if products are delivered fm suppliers

settle PO if payment to suppliers is confirmed.