Iview containing folders and documents

[Former Member]

Hi Experts,

I need to develop new application, where the iview should show all the folder and subfolder and these subfolders have documents (may be word or xml).The structue should be something like what we have in content admin - km content. i.e.

the root folder have many subfolders and they have docs in them.

I need to ask that should these folders and docs reside in KM or can be uploaded from DMS ???and how???

and as we login it ask for userid and password and based on the authorisation the user should be able to view or edit documents or create new doc.

and the subfolders which display documents should also display the version of documents i.e. there should be some version managment service. and locking also , so that 2 authorised users cannot edit same doc at same time to avoid uncertaininty.

I dont have much knowledge of KM , but can this be done with creating portal application in NWDS and the create services in that for lock, versioning and authorization?? and how can this be done ??? then how will it connect to DMS ? and how will it be displayed on portal??

Please let me know how to work on this ??

Thanks,

Gunja

[Former Member]

Everything is possible from KM itself you don't need to connect to DMS.

Create folder structure inside KM Content---->Documents

Create KM Navigation iview and in that iview "Initially displayed folder" property should be set to /documents/"Your root Folder of Hierarchy "

Now preview that iview and you'll see wat you required

now for versioning and version management you don't require to develope any service coz its readily available... click (context Menu) of any folder of your hierarchy goto details ->Settings-->Versoning click "Enable Versioning" there so, that particular folder is enabled with required service..

to lock and unlock resource(file) is taken care by KM itself ..where multiple read is possible but only single edit on a specific file is done.... Click context menu of any file within your folder hierarchy and then select option "edit locally" this wil open file in local desktop SW and the file will be locked for the rest of users... and you'll see check-in option for the same....

Award Points

Regards,

Tushar Dave

[Former Member]

Hi,

You can view all folders, subfolders, documents in the folders from iview. For this create KM Navigation iview and give the path of the folder in the iview property.

eg: you created your folder TEST(contains subfolders, documents) in documents KM content, give the path in the following property of iview

Path to Initially Displayed Folder : /documents/TEST

for KM versioning you can refer the below link

[https://www.sdn.sap.com/irj/sdn/wiki?path=/display/KMC/Document%2bVersioning]

configuring KM Navigation iview

[https://www.sdn.sap.com/irj/sdn/go/portal/prtroot/docs/library/uuid/504e31fc-f46f-2910-98b4-dd94478c22f8]

some more links to know more about Knowledge management

[https://www.sdn.sap.com/irj/sdn/wiki?path=/display/KMC/Main]

[https://www.sdn.sap.com/irj/sdn/km-elearning]

[https://www.sdn.sap.com/irj/sdn/howtoguides?rid=/webcontent/uuid/709664d2-2276-2910-429d-b6a1f5977c8d]

[http://help.sap.com/saphelp_nw70/helpdata/EN/c7/f66dbc34d4bb43a06472e17997e47b/frameset.htm]

[https://www.sdn.sap.com/irj/sdn/go/portal/prtroot/docs/library/uuid/de31ec90-0201-0010-be95-f501d25027a8]

Transporting KM from one server to another server

[https://www.sdn.sap.com/irj/sdn/weblogs?blog=/pub/u/251732004]

hope this helps you

vv

[Former Member]

Hi

u can use KM Navigation iview to view folder and sub folder and u can connect this iview to respective role so that u have control over authorisation.

http://help.sap.com/saphelp_nw04/helpdata/en/b6/29892e91601940bb7a2cd673a1dff5/frameset.htm

based on this link u can create KM navigation iview.

Regarding document residing location i am not that sure but it should be in KM repository.

Regarding versioning u need to work on the respective folder or document

I hhope this will help u

Reward me if this helps u

Regards,

Vijay.

[praveenkumar_gudapati]

Hi,

You can connect your DMS into KM with the DMS Repository Manager. For this you will have to install a DMS Connector for KM Business Package, which can be downloaded from service market place.

Check this for similar thread, to configure DMS Repository Manager:

https://www.sdn.sap.com/irj/sdn/thread?threadID=152138

Coming to versioning and locking documents, these features are already part of KM. So you can use them directly with out any custom changes.

For Activating versioning:

http://help.sap.com/saphelp_nw70/helpdata/EN/3a/d60a15803111d5992f00508b6b8b11/frameset.htm

For locking:

http://help.sap.com/saphelp_nw70/helpdata/EN/1b/ceabdb2883a1418e8da5d973d7983b/frameset.htm

Regards,

Praveen Gudapati