sap sd Transportation

[Former Member]

Hi gurus,

I am going to work on sap sd Transportation anybody help.I want some material on transpotation. pls send my ID.

my ID : rao.asap [at] gmail.com

regards

rao.

[Former Member · Accepted solution]

>

> Hi gurus,
> 
> I am going to work on  sap sd Transportation anybody help.I want some material on transpotation. pls send my ID.
> my ID : rao.asap [at] gmail.com
>  
> 
> regards
> rao.

Hi Rao,

The following steps will help you to configure the Transportation (Shipment and Shipment Cost)

Transportation Planning Steps: -

1.Maintain Transportation planning point: -

Menu path: Maintain Transportation planning point. Logistics execution  Definition  Enterprise structure  IMG SPRO

2.Shipments: -

Shipments. Transportation  Logistics execution  IMG Menu path: SPRO

2.1 Maintain Transportation relevance

Maintain Transportation relevance. Shipments Transportation  Logistics execution  IMG Menu path: SPRO

2.2 Define Shipping type: -

Define Shipment type. Shipments  Transportation  Logistics execution  IMG Menu path: SPRO

3.Basic Transportation functions: -

Basic Transportation functions Transportation  Logistics execution  IMG Menu path: SPRO

3.1 Defining Output control for the shipments: -

 Transportation  Logistics execution  IMG Menu path: SPRO Maintain Output Output control Basic Transportation functions determination for shipments.

3.2 Partner control for the shipments: -

Menu Basic Transportation  Logistics execution  IMG path: SPRO Set up partner Partner control Transportation functions determination for Shipments.

3.3 Text control for the shipments: -

Menu path: Basic Transportation  Logistics execution  IMG SPRO Define Text control Transportation functions & Assign Text determination procedure.

3.4 Routes: -

Basic Transportation  Logistics execution  IMG Menu path: SPRO Define Routes. Routes Transportation functions

3.4.1 Define Routes: -

a.Define Transportation connection points.

 Transportation  Logistics execution  IMG Menu path: SPRO Define Define Routes  Routes Basic Transportation functions Transportation connection points.

b.Define Routes and stages.

 Transportation  Logistics execution  IMG Menu path: SPRO Define Routes Define Routes  Routes Basic Transportation functions and stages.

3.4.2 Route Determination: -

Basic Transportation  Logistics execution  IMG Menu path: SPRO Routes determination Routes Transportation functions

a.Define Transportation zones

 Transportation  Logistics execution  IMG Menu path: SPRO Define Routes determination  Routes Basic Transportation functions Transportation zones.

b. Maintain country and transportation Zone for shipping point

Basic Transportation  Logistics execution  IMG Menu path: SPRO Maintain Routes determination  Routes Transportation functions country and transportation Zone for shipping point.

c. Maintain Route Determinations: -

 Transportation  Logistics execution  IMG Menu path: SPRO  Route determination  Routes Basic Transportation functions Maintain Route determination.

4. Shipping Costs : -

Menu path: Shipping cost Transportation  Logistics execution  IMG SPRO

4.1 Shipping cost Basic Functions: -

Menu path: Define Date Rules. Basic functions  Shipping cost  Transportation  Logistics execution  IMG SPRO

4.2 Shipping Cost Document: -

Shipment cost document. Shipping cost  Transportation  Logistics execution  IMG Menu path: SPRO

a. Shipping cost type and item categories.

 Transportation  Logistics execution  IMG Menu path: SPRO Shipping cost type and item Shipment cost document Shipping cost categories.

b. Shipping Cost relevant and Default setting for shipment cost type: -

 Transportation  Logistics execution  IMG Menu path: SPRO Shipping Cost relevant andShipment cost document Shipping costs Default setting for shipment cost type.

4.3 Shipment cost Pricing: -

pricing Shipping costs  Transportation  Logistics execution  IMG Menu path: SPRO

a. Define & Assign pricing procedures.

 Transportation  Logistics execution  IMG Menu path: SPRO Define pricing Shipping costs & Assign pricing procedures.

4.4 Shipment cost settlement: -

settlement. Shipping costs  Transportation  Logistics execution  IMG Menu path: SPRO

a.Assign purchasing data

Assign purchasing data. settlement  Shipping costs  Transportation  Logistics execution  IMG Menu path: SPRO

b. Automatic determination of CO assignments: -

 Transportation  Logistics execution  IMG Menu path: SPRO Automatic determination of CO assignments. settlement Shipping costs

Reward if helpful

-Abhishek

[Former Member]

hi murali

thanks a lot for response

bye

dinesh

[Former Member]

hi

pls heip me. i onfigure transportation setting.i created sale order and delivery and shipment document.then itrying to create shipment cost .in that document i have this error

*The system tries to creat a shipment cost item with item category 0003. In the reference docuement (shipment 0000001237 shipment stage 0000), no partner exists for partner function TV, that is to be copied into the shipment cost item according to the settings in Customizing.*

*System Response*

*The shipment cost item is not created. Item not created because service agent TV not in reference document*

*Message no. VY130*

*Diagnosis*

*Procedure*

*Make the necessary entries in the reference document and create the item again.*

*Item not created because service agent TR not in reference document*

*Message no. VY130*

*Diagnosis*

*The system tries to creat a shipment cost item with item category 0004. In the reference docuement (shipment 0000001237 shipment stage 0000), no partner exists for partner function TR, that is to be copied into the shipment cost item according to the settings in Customizing.*

*System Response*

*The shipment cost item is not created.*

*Procedure*

*Make the necessary entries in the reference document and create the item again.*

MY QUESTION

1 pls what is purpose of using service agent(vendor)

2 CAN U TELL ME STEPS WITH T-CODE

WITH REGARDS

DINESH

[former_member204513]

Dear Dinu,

As per your message I came to know that this related to Service agent is not available in your documents.

Use of service agent is if you are transporting some goods from the company shipping point to the customer place you need to take hire from the some out side carriers or transporters.

The transporter we can call as service agent in the SAP.

They will transport that goods to that perticular customer and shipment cost will be settled to that Transporter.

You create the transoprter master data(Service agent) in the transaction XK01 as vendor.

Take account group as 0005

You assign that vendor number in the customer master -->sales area data -->Partner functions tab.

Now you start from the order with that customer and verify that service agent is coming in the documents.

If not coming enter at order or enter at delivery partner functions tab.

Now I hope you will able to over come from that error.

If you want continue with the existing documents then delete the shipment cost document then change the status of the shippment and remove the deliveries from the shipment document then delete the shipment document.

Now you go to delivery change mode there you enter the service agent in the partner funtions tab then now carry the transportation activities.

I hope you will be through

I hope it will help you,

Regards,

Murali.

Edited by: Murali Mohan.T on Apr 6, 2008 12:05 PM

Edited by: Murali Mohan.T on Apr 6, 2008 12:07 PM

[Former Member]

Hi Murlai,

Can you please explain the complete transportation process with t-code.It should be start with order and end on invoice (or whatever other step I am not clear)

Regards

Prabudh

[Former Member]

hi

i have created shipment document ,but i cant do shipment cost document.pls tell me setting

[Former Member]

Hi,

SAP TMS (transportation Management System) helps as below

With the SAP Transportation Management System, you can consolidate orders and optimize shipments across your company to maximize return on transportation costs. You can share information and combine orders directly with carriers and forwarders over the Internet, so you can integrate business partners into your company's processes and maintain control of plans.

Transportation management planning capabilities helps to optimize shipments, assign carriers to shipments, and tender shipments to assigned carriers. You can consolidate orders and optimize shipments from a centralized location or distributed business units. And you can select carriers, calculate freight costs, settle shipment costs, and print documents. For international shipping, you can use denied-party and embargo lists.

Transportation management helps you calculate and settle freight costs based on actual shipments and current freight rates, and use this information to verify invoices sent from carriers or from self-billing transportation service providers.

http://help.sap.com/saphelp_46c/helpdata/en/93/743d08546011d1a7020000e829fd11/frameset.htm

http://help.sap.com/saphelp_46c/helpdata/en/34/60b1e9ae724effe10000009b38f91f/frameset.htm

Hope this helps you.

Regards,

Rakesh

[Lakshmipathi]

Dear rao

check the link

[Transportation|http://help.sap.com/bp_bblibrary/600/Documentation/Q39_BB_ConfigGuide_EN_DE.doc]

thanks

G. Lakshmipathi

[Former Member]

1. The shipment cost refers to the transportation cost that involved to deliver the goods to the customer from the dispatch point through the transport or carrier.

2, The main functionality of the shipment cost document is to calculate the shipping cost based on the shippment documents.

3. In the shipppment document we have details about service agent (Transporter),Route of the shippment ,Distance of the shippment.

Based on above detail the shipment cost will be calculated in the shippment cost ducoment.

4. The shipment cost document integrated with finance, when you create shipment cost document and save it the value of the shipment cost will transfer to accounting as well as cost centers based on the configuration.

5.In shipment cost document there check box called "Transfer" if you check that automatically PO will be generated based on the PO Entry sheet will be generated, based on that entry sheet the account people will settle the amount to the transporter or carrier.

1) Maintain transportation planning point through Menu as follows:

Maintain transportation planning point. Logistic Execution  Definition Enterprise Structure IMG

Create your own like BP01 enter the general data¡¯s required

2) Defining modes of transport :

Define modes of transportDefine routes Routes Basic Transportation Functions  Transportation  Logistic ExecutionIMG

Use the standard like:

Shipping type: 01

Description: Road

3) Define shipping types :

Define shipping types Route  Basic Transportation Functions  Transportation Logistic ExecutionIMG

Or through T-code: SM30

PT: 01

Description: Truck

Mdtr: 01

STPG: 0001

4) Define transportation connecting point :

Basic Transportation Transportation Logistic ExecutionIMG Define transportation connectionDefine routes Routes Functions points

Copy the std point and make it FB01 as departure zone and FB02 as destination zone

5) Define routes and stages.

Define routes and stages Define routes Routes  Basic Transportation Functions  Transportation  Logistic Execution IMG

Use the standard route and copy it as FB0001 and enter the departure zone and destination as what we created.

6) Defining Transportation Zone:

Basic Transportation Transportation Logistic Execution IMG Define transportation zones Router determination  Route Functions

Use the standard transportation zone depending on the route so as for the exmple use 0000000003 - Southern Region

7)Maintain country or transportation zone for shipping points

Basic Transportation Transportation  Logistic Execution IMG Maintain country and Route determination  Route Functions transportation zone for shipping point

Shipping point be ASH1 and route as 0000000003 which is assigned to country India

😎 Maintain route determination :

Basic Transportation Transportation  Logistic Execution IMG Maintain route determination Route determination  Route Functions

Country of departure: India

Departure Zone: 0000000003

Country of destination: India

Destination Zone: 0000000003

And enter the datas needed like shipping condition 01, etc.

Maintain Transportation relevance for shipping point, sales document type and delivery types.

9) Now create shipping types

Define shipment types Shipments  Transportation  Logistic Execution IMG

Copy the standard 0001 and make it to AFIL

10) Define and assign traffic zones through T-Code: T_76 (or) thru menu as follows

Define and assign tariff zones Basic functions  Shipments cost  Transportation  Logistic Execution IMG

Copy the standard and make it to FABTARIFF and assign our transportation planning point as ATP1, ATP2 assign tariff zone to every particular transportation planning point

11) Define and assign pricing procedures

define and assign pricing procedures Price control  Pricing  Shipments cost  Transportation  Logistic Execution IMG

Copy the standard shipping cost pricing procedure SDFC00 to FBSC01

12) Assign purchasing data:

Assign purchasing data Settlement  Shipments cost  Transportation  Logistic Execution IMG

13) Assign transportation planning point to shipping condition, purchase organization, purchasing group and to plants.

14) Define Automatic G/L account determination:

Automatic G/L Account Determination Settlement  Shipment Costs  Transportation  Logistics Execution IMG

Or through T-code: OMWB

Use G/L account 614000 as used in standard

15) Automatic determination of CO assignments:

Automatic Determination of CO Assignments Settlement  Shipment Costs  Transportation  Logistics Execution IMG

Or T-code: OKB9

16) Maintain shipping point address.

Define, copy, delete, check shipping point Logistics Execution  Definition Enterprise Structure

17) Creating G/L account centrally.

 Master Records  General Ledger  Financial Accounting Accounting

CentrallyIndividual Processing

Or through T-Code: FS00

18) Enter the G/L account 614000 to the company code AFIL

19) Create transportation condition records:

create Prices  Shipment cost  Transportation  Master data Logistic Execution

Or thru T-code: TK11

Enter condition type FB00 that is freight condition type, which is used as standard in the shipping cost pricing procedure.

Enter the price and save it

Process:

1. The system determines the pricing procedure for the shipment cost item using transportation planning point, service agent and shipment cost item category

2. Calculation Basis

3. Condition Record

4. Access sequence.

For the sales order, create a delivery using VL01N and pick the goods. Now create a shipment using VT01N and assign the delivery to the shipment document. Make sure to enter the carrier and other details before performing the transportation planning and execution. Save the shipment document and PGI for the delivery would be done automatically.

A shipment represents a physical goods movement between two or more locations.

For the system to create a shipment, shipping-relevant deliveries must exist.

You use Transportation Planning to group pending deliveries into shipments and then to perform the shipments.

The outbound delivery documents contain routes that the system calculates in route determination, and a transportation planning date for the delivery.

Dynamic transportation planning is responsible for grouping together outbound deliveries into shipments that have at least the same route, visit plan type and the same transportation planning date.

The following restrictions can be taken into account for a shipment in Dynamic Transportation Planning:

• Weight

• Volume

• Variable capacity

• Number of stops

• Maximum duration

• Loading units

Create Shipment Document

Use

After the status of the delivery is open for transportation planning, it is possible to create a shipment document to schedule the transportation.

Logistics Logistic Execution  Transportation Transportation Planning  Create Single document

T.code: VT01n

Enter your transportation planning point and shipment type. Press enter.

Creating the shipment cost document

Use

After the deliveries are scheduled by shipment and the shipment is executed, now it is time to maintain and close the shipment document in order to record all relative information and ready for the shipment cost settlement.

Logistics Logistic Execution  Transportation Shipment cost  Create Single document

T.code: VI01.

After creation of shipment cost doc. You settle the Shipment cost.

Go to VI02, enter shipment cost no.and press enter.

Then go to Overview -- Fright cost items, Select hte line item and double click it.

Go as main menu: Itme --> Acc. assignment, You enter G/L acc. and cost center to which the transportation cost will be posted.

On the Standard change, details – Freight cost items screen, then check the check box “Transfer”, which means you will transfer the relative transportation cost to FI/CO, in this case, the system should determined which Purchase Order will used to settle the cost, so after you check the “Transfer” check box.

Press save button on the current screen.

Shipment cost settlement and documents:

Use

After the shipment cost settled in shipment cost document, it has the following affects:

It creates a service entry sheet that refers to the purchase order determined.

It posts acceptance of services performed.

It creates an accounting document for the accruals.

Further subsequent documents are created in FI.

Create Delivery:

T.code: Vl01n

Create TO:

T.code: LT03

Create Shipment Document

Use

After the status of the delivery is open for transportation planning, it is possible to create a shipment document to schedule the transportation.

Logistics Logistic Execution  Transportation Transportation Planning  Create Single document

T.code: VT01n

Enter your transportation planning point and shipment type. Press enter.

Creating the shipment cost document

Use

After the deliveries are scheduled by shipment and the shipment is executed, now it is time to maintain and close the shipment document in order to record all relative information and ready for the shipment cost settlement.

Logistics Logistic Execution  Transportation Shipment cost  Create Single document

T.code: VI01.

After creation of shipment cost doc. You settle the Shipment cost.

Go to VI02, enter shipment cost no.and press enter.

Then go to Overview -- Fright cost items, Select hte line item and double click it.

Go as main menu: Itme --> Acc. assignment, You enter G/L acc. and cost center to which the transportation cost will be posted.

On the Standard change, details – Freight cost items screen, then check the check box “Transfer”, which means you will transfer the relative transportation cost to FI/CO, in this case, the system should determined which Purchase Order will used to settle the cost, so after you check the “Transfer” check box.

Press save button on the current screen.

Shipment cost settlement and documents:

Use

After the shipment cost settled in shipment cost document, it has the following affects:

It creates a service entry sheet that refers to the purchase order determined.

It posts acceptance of services performed.

It creates an accounting document for the accruals.

Further subsequent documents are created in FI.

Generally process is-

1) VL01N

2) VT01

3) VL02N - PGI

4) VI01

5) ML81N – Service Entry Sheet

6) MIRO – Invoice Verification

Shipping docs (VT01) are created before PGI...

You cannot carry out transportation planning or creation of shipment after the goods issue has been executed. Once goods issue is done it means that the material has left your premises so there is no need for a transportation planning after it.

In case you need carry out the shipment documents at the end of the day you could just create the delivery documents during the day and at end of the day create the shipment documents and the goods issue.

regards

krishna