Sending Contract to backend

[Former Member]

Hi All,

We are trying to figure out PROS N CONS of two different options that can be used to send a contract to backend (as a follow on doc from bidding engine app only). These are

1. Directly create a backend contract by using badis.

2. Create GOA in SRM and then send it to the backend.

Currently there is a single backend and classic scenario. We want to consider the options of contract alert mgmt and adding additional backend in future.

Ques1: Please suggest what can be the better option to implement and what are advantages and disadvantages of both.

Ques 2: In option 1 the system creates a backend contract WITH NO COPY OF CONTRACT IN SRM. Is this statement true? If yes how can this be resolved as we want to have contract copy in SRM as well?

Thanks in Advance

Hussain

[Former Member · Accepted solution]

Hi Hussain,

Ques1: Please suggest what can be the better option to implement and what are advantages and disadvantages of both.

--> different approach; GOAs are framecontracts which cannot be used as Source of Supply. Distribution creates operational contract in Backend. Contracts are operational contracts, which can be directly created. The usage of both in classic is common, as the needs are different both serve.

Ques 2: In option 1 the system creates a backend contract WITH NO COPY OF CONTRACT IN SRM. Is this statement true? If yes how can this be resolved as we want to have contract copy in SRM as well?

--> yes, true.

Why do you want / need to have a copy in SRM? In classic you do sourcing in R/3 anyway.

Option to resolve is to use GOA.

Cheers,

Claudia

[Former Member · Accepted solution]

Hi Claudia.

Thank you for your inputs.

Considering that I select to use GOA. Can you please give details on the following scenario:

Contracts are only created in SRM as a follow on doc to Bid / Auction. Direct contract creation in SRM is not required.

Now when an accepted bid is converted into contract it should create a GOA and create contract in backend (here we have a single backend). So the contract is available in SRM also as GOA.

My query is that we want to have alert mgmt to notify the purchasers about the expiring contracts and then use "Negotiate" contract function for creating a bid invitation out of expiring contract. Is this functionality possible considering the classic mode and GOA.

Is there any special customisation or BADI required?

Regards

Hussain

[Former Member · Accepted solution]

Hi Hussain,

In addition to Claudia's views on your queries please look at the following points which may help you in better understanding about the issues.

1. Even though you use GOA, you can not refer them as Source of supply while creating a shopping cart.You have to refer the contract created as a result of GOA distribution in the backend. And moreover only the status gets updated in GOA.

So even a contract would serve your purpose.

2. As far as contract re-negotiation is concerned, you can do that only for the local contracts as it is not possible in your case as your contracts are backend ones.

So the Alert Management also may not work as the contracts are basically back end ones. I think this functionality may not be possible with the suggested combination.

Award points for helpful answers.

Rgds,

Teja

[Former Member · Accepted solution]

Hi,

it is a feasible solution:

Now when an accepted bid is converted into contract it should create a GOA and create contract in backend (here we have a single backend). So the contract is available in SRM also as GOA.

Just disable the Badi and make the GOA doc type as the follow on document for bid. The system will create an incomplete GOA, which you can complete and distribute.

The operational contract created from distribution then can be used as source of supply in R/3 and all POs placed against it are recorded in SRM.

My query is that we want to have alert mgmt to notify the purchasers about the expiring contracts and then use "Negotiate" contract function for creating a bid invitation out of expiring contract. Is this functionality possible considering the classic mode and GOA.

Yes, SRM alerts on each contract type, also on GOAs. From GOA a Bid invitation (Negotiate) can be created and the GOA can be renewed and is redistributed.

Is there any special customisation or BADI required?

Make the follow on settings in SRM to enable the right doc types as follow on document. Also make sure, that the distribution of contracts is working fine by using the BADI BBP_CTR in R/3 for conditions as well for company code (when needed). Then you are fine.

Cheers,

Claudia