business process

[Former Member]

hi sap gurus

In my clint business process business will raise the sales order for particular quantity (let us asume 100 tonnes * 1000 Rs i.e 100000 Rs )and does the delivery for the same quantity and subsiquently pgi is also done but when comes to invoice the invoice will raise to the customer after receiving the confirmation of the particular quantity received i.e ( the customer will be charged only on the quantity which he received ), here he may receive less quantity than which we sent to him due to the charectorestic of the material.

so here in invoice the quantity should be the customer received quantity

how can i configure this business process in sap

please help me oout from this problem it will very helpfull for me

i will give u full marks for the solluation

thanks

nitchel

[Former Member]

Hi

addition to all the above replies

POD is handled through Idocs '

the Customer after recieving the goods will send the Idoc , thgout which we can proceed further.

regards

KRSNA

[reazuddin_md]

Hi,

adding to the above replies,

yes, you should configure POD,

therez one more process to change the quantity in billing.

once you receive the confirmation from the customer ( it may be from either SAP or non SAP)

you can change qtty in billing.

for this in config of item category.

you need change the "billing relevance" field as "K" -Delivery related invoices for partial qtty.

then you can change billing qtty while creating billing.

hope it adds info

[Former Member]

You should make the following settings in the Implementation Guide under

Logistics Execution --> Shipping --> Deliveries --> Proof of delivery:

Define for each delivery item category whether it is relevant for the POD process.

SAP recommends that you flag all item categories that belong to a delivery type as being POD relevant.

Define reasons for deviation.

Define how the quantity is to be calculated (add or subtract the difference quantity, depending on whether you are dealing with an overdelivery or an underdelivery).

Set the Relevant for POD indicator on the Shipping tab page of the customer with whom you would like to carry out POD-processing in the Sales area data of that customer's file.

[Former Member]

hi wish

can u tell me where can i configure the item categary is relavent for the proff of delivery

[reazuddin_md]

go the config step:

IMG-Log Execution - shipping - deliveries - Proof of delivery -

Set POD relevence depending on del item cat .

but WISH,

i think it would be gud if you explain more in detail.

i think just mark the item category as POD is not sufficient to get Receipt as delivery proof customer.

is there more anything we need to config.

it would be helpful to others also.

[Former Member]

1. Maintenance of POD relevance for Delivery ItemCategories

In this activity, you can set the proof of delivery (POD) relevance depending on the delivery item category.

We recommend that you flag all item categories that belong to a delivery type as POD-relevant. After setting the POD-relevant indicator in the customer master, you can activate the proof of delivery process.

When the system creates billing documents for the item categories that are marked as POD-relevant, it copies the verified quantity rather than the delivery quantity.

Transaction Code SPRO

IMG Menu Logistics Execution  Shipping  Deliveries  Proof of Delivery  Set POD-Relevance Depending on Delivery Item Category

The following screen shows the defined source structure.

2. Define Reasons for Quantity Differences

Transaction Code SPRO

IMG Menu Logistics Execution  Shipping  Deliveries  Proof of Delivery  Define Reasons for Quantity Differences

The following screen shows the defined source structure.

You can enter a key with a maximum of 4 characters and a descriptive text. You must also define in the Quantity calculation field whether the quantities that were verified must be subtracted from the delivery quantity (damage during transport, for instance) or whether they are to be added to it (overdelivery, for example).

In other words, the content of the Quantity calculation field also influences the POD quantity result since it is added to or subtracted from the delivery quantity

3. Set the Relevant for POD indicator for the customer

The purpose of this activity is to define a range of control parameters for settlement.

Transaction Code VD02

IMG Menu Logistics  Sales and Distribution  Master Data  Business Partner  Customer  Change  Sales and Distribution

The following screen shows the defined source structure.

4. Creating Sales Order

Prerequisites

The required master data (e.g. articles, prices, conditions, and customers) must be maintained in the system.

Procedure

1. Access the transaction choosing one of the following navigation options:

SAP R/3 Menu Logistics  Sales and Distribution  Sales  Order  Create

Transaction code VA01

2. Enter the required data in the Create Sales Order screen.

Field name Description User action and values Comment

Order type ZOR Standard order

Sales organization XXX Sales Org. XXX

Distribution channel DS Direct Sales

Division BA Product Division BA

Choose Enter.

Enter the required data on the Create Standard Order screen.

Field name Description User action and values Note

Sold-to party 18 Customer 3011

Purch. ord. no. A123 Free text or SAP related purchase order number

Req.deliv.date <Date of delivery>

Material Pyrin

Order quantity 10 strips

Choose Enter.

Double click the item, go to the Shipping tab on the Create Standard Order: Item Data screen, enter the following data in Shipping area.

Field name Description User action and values Note

StorageLocation XXX Finished Goods Storage Location

Choose Save.

The following screen shows the defined source structure.

Enter -- Save it

5. Creating Delivery and Picking

Procedure

1. Access the transaction choosing one of the following navigation options:

SAP R/3 Menu Logistics &#61664; Sales and distribution &#61664; Shipping and Transportation &#61664; Outbound delivery &#61664; Create &#61664; Single Document &#61664; with Reference to Sales Order

Transaction code VL01N

2. On the Create Outbound Delivery with Order Reference screen enter the necessary data:

Field name Description User action and values Comment

Shipping point XXX

Selection date 01/11/2007

Order 111

3. In the "Create Outbound Delivery: Overview", select Picking tab, and enter the required data (pick quantity). In case of batch material choose batch structure of the delivery item.

Field name Description User action and values Notes

Button

Batch Structure

Only for batch materials

Picking Quantity 10

Hide batch structure

3. Choose Post goods issue (Shift + F8).

6. Proof of Delivery

Procedure

Access the transaction choosing one of the following navigation options:

SAP R/3 Menu Logistics &#61664; Sales and distribution &#61664; Shipping and Transportation &#61664; Proof of Delivery &#61664; Worklist Outbound Deliveries for POD

Transaction code VLPODL

On the Deliveries for Proof of Delivery screen enter the necessary data:

Field name Description User action and values Comment

Date(proof of delivery Default date Current date

POD confirmation time Default time Current time

Shipping Point/Receiving Pt BP01

Delivery The delivery number generated in the previous step

Not yet edited Checked

Choose Execute (F8).

Select the corresponding delivery on the POD – Worklist (Outbound Deliveries for Processing) screen, and choose Goto &#61614;&#61472;Process delivery in the menu bar.

On the Proof of delivery – Outbound Delivery xxxxxxxx Change: Overview screen, in the Overview POD tab enter the required data (deviation in quantity actually delivered in sales unit). In case of batch material choose batch structure of the delivery item.

Field name Description User action and values Notes

Button

Batch Structure

Only for batch materials

Reason DFG2 Underdelivery, reason unknown

QtyDiffinSalesUn 9 Less than the quantity in sales order

Hide batch structure

Choose Enter. The POD status has been changed to ‘Differences reported’ automatically.

On the Proof of delivery – Outbound Delivery xxxxxxxx Change: Overview screen, in the Overview POD tab enter the required data:

Field name Description User action and values Comment

Confirm proof of delivery Choose the button Confirm the verified differences and deviation reasons.

If you want to cancel a confirmation, choose (Cancel proof of delivery). Then, you can change the difference quantities and reasons and re-confirm.

You can confirm the POD either immediately or later on. POD can be confirmed in each individual document (as explained above) or for multiple deliveries directly from the wordlist. Only after confirmation has been completed can you initiate subsequent processing caused by differences that occurred or creation of a billing document with an adjusted POD quantity. You may not create billing documents using the billing due list until the POD confirmation has been completed.

Choose Save.

Result

POD Confirmation of the delivery has been completed. The subsequent processing – creating billing document can be initiated now.

7. Billing

Prerequisites

A delivery with goods issue posting is required for billing.

Procedure

1. Access the transaction choosing one of the following navigation options:

SAP R/3 Menu Logistics &#61664; Sales and Distribution &#61664; Billing &#61664; Billing document &#61664; Create

alternatively:

Logistics &#61664; Logistics Execution &#61664; Outbound Process &#61664; Goods Issue for Outbound Delivery &#61664; Billing &#61664; Billing document &#61664; Create

Transaction code VF01

2. On the Create Billing Document screen make the following entries:

Field name Description User action and values Note

Document <Delivery number>

Billing document overview Press the button

3. On the Invoice (F2) Create: Overview of Billing Items screen check the data and save the invoice.

Result: A billing document has been generated. The document has "completed" status.

please reward if it is useful to u

Edited by: WISH on Mar 3, 2008 3:11 PM

[Former Member]

hi

the proof of delivery option is not available under img - logistic execution - shipping - deliveries screen in 6.o

[Former Member]

Try the following procedure in order to activate the POD:

1. Table V_TVLP_POD to be configured for the relevant Item Categories

2. In customer master activate the POD relevancy

3. Update the POD status through VLPODL.

else check link

http://help.sap.com/saphelp_46c/helpdata/en/65/3c1a2bc925d311b60f0060b03c2bff/frameset.htm

[Former Member]

Hi,

Use POD - Proff of delivery concept.... i.e in POD frm customer the qty received is mentioned and billed.

Reward if helped

krishna