Solved: SD certification

Former Member · ‎02-29-2008

Could someone tell me where to see the syllabus for SD certification? I know the topics, but couldnt find the weightage allocated to each topic.

Thanks in advance!!

Regards,

Parul

Former Member · ‎03-06-2008

Hi Srivatsava,

SCM 600 1. Organizational structures

Organizational units and organizational structures in sales, shipping and billing

2. Master data

Customer master

Material master

Field control in the customer master

Customer-material info record

SCM605 3. Sales (+++)

Principles of processing sales documents

Sales document types

Item categories and schedule line categories

Copy control

Partner control

Principles of the availability check

Outline agreements

Special business transactions

Incompleteness control

Free goods and free items

Material determination, listing and exclusion

Principles of lists and reports in sales

SCM610 4. Shipping (++)

Principles of processing deliveries

Delivery types and item categories

Picking, packing and goods issue

Scheduling

Routes and route determination

SCM620 5. Pricing (++)

Principles of processing pricing

Condition technique

Condition records

Rebate processing

SCM615 6. Billing (++)

Principles of processing billing

Billing types

Complaint documents

Billing plan

Account determination

Sales and Distribution/ Financial Accounting interface

SCM650 7. Cross-Functional Customizing in SD

Text processing

Message control

Adapting the interface

8. Solution Manager

Overview of the Solution Manager

9. Implementation experience (case study or project)*

Structure of enterprise structures (organizational units in mySAP ERP)

Integration and dependencies

Note: indicates weightage of % cover in each topic.

Reward points if helpful.

Thanks & Regards

Sasikanth.Ch

Former Member · ‎03-06-2008

The following are few important FAQ's that i came across -

In R/3 you can represent a company's structure by defining and assigning corporate structure elements. What is the purpose of doing that?

Enterprise organization diagram. Chart showing the organizational structure of an enterprise, its organization units and how they are related. A combined structure can be created from the point of view of accounting, MM, SD. This structure forms a framework in which all business transactions can be processed.

Which three organizational elements make up a sales area and briefly explain their function?

Sales organization: An organizational unit that sells and distributes products, negotiates terms of sale, and is responsible for these transactions.

Distribution channel: Channel through which salable materials or services reach customers. Typical distribution channels include wholesale, retail and direct sales. You can assign a distribution channel to one or more sales organizations.

Division: Product groups can be defined for a wide-ranging spectrum of products. For every division you can make customer-specific agreements on, for example, partial deliveries, pricing and terms of payment. Within a division you can carry out statistical analyses or set up separate marketing.

Name the three internal organizational elements within a sales organization and briefly explain their function.

Sales Office. Geographical aspects of the organization in business development and sales are defined using the term sales office. A sales office can be considered as a subsidiary.

Sales offices are assigned to sales areas. If you enter a sales order for a sales office within a certain sales area, the sales office must be assigned to that area.

Sales Group. The staff of a sales office may be subdivided into sales groups. For example, sales groups can be defined for individual divisions.

Salespersons. Individual personnel master records are used to manage data about salespersons. You can assign a sales person to a sales group in the personnel master record.

What does the term "business area" refer to and how can it be used?

Business Area. The system posts costs and revenue according to the business area. The business area can be equivalent to the:

sales area (if the accounts are to be posted according to sales)

plant/division (if the accounts are to be posted according to products)

The business area is defined in Customizing for Sales.

o Business area. A unit in an enterprise, grouping product and market combinations as homogeneously as possible for the purpose of developing unified business policy.

o Financial Accounting (FI). A business area is an organizational unit within financial accounting which represents a separate area of operations or responsibilities within an organization. Financial accounting transactions can be allocated to a specific business area.

Briefly explain the relationship between sales organizations and company codes.

Many to One.

What is the central organizational element in purchasing?

Purchasing Organization.

Explain the relationship between sales organizations and plants. Many to Many.

Explain the relationship between sales organizations, plants and company codes.

Many to Many to One.

Can one business area be assigned to several company codes? Which (sub) module of SAP could make business areas obsolete?

Yes in CO .

What is a credit control area? What relationship exists between credit control areas and company codes?

Credit control area. Organizational unit in an organization that specifies and checks credit limits for customers. A credit control area can include one or more company codes. It is not possible to assign a company code to more than one credit control areas.

Which organizational element is central in shipping? Give a definition of it.

Shipping Point: Organizational unit at a fixed location that carries out shipping activities. A shipping point could, for example, be a company's mail department or a plant's rail depot. Each delivery is processed by only one shipping point.

Give a definition of plant (in SAP).

Organizational unit within Logistics, serving to subdivide an enterprise according to production, procurement, maintenance, and materials planning aspects.

A plant is a place where either materials are produced or goods and services provided.

Classification: Business object

Structure: A plant can assume a variety of roles:

As a maintenance plant, it includes the maintenance objects that are spatially located within this plant. The maintenance tasks that are to be performed are specified within a maintenance planning plant.

As a retail or wholesale site, it makes merchandise available for distribution and sale.

As a rule, the plant is the organizational unit for material valuation.

The preferred shipping point for a plant is defined as the default shipping point, which depends on the shipping condition and the loading condition.

For the placement of materials in storage (stock put-away), a storage location is assigned to a plant. The storage location depends on the storage condition and the stock placement situation.

The business area that is responsible for a valuation area is determined as a function of the division. As a rule, a valuation area corresponds to a plant.

Can you assign two different sales organization to the same company code?

Yes.

To what do you assign distribution channels and divisions?

Sales Organizations.

What are the highest organizational units in SD, MM.PP,FI,CO?

SD: Sales Organizations.

M: Plant

PP: Plant

FI: Company Code

CO: Controlling Area

Can you further subdivide a plant? If yes into what?

A plant can be subdivided into storage locations, allowing stocks of materials to be broken down according to predefined criteria (e.g., location and materials planning aspects).

A plant can be subdivided into locations and operational areas. Subdivision into locations takes geographical criteria into account, whereas subdivision into operational areas reflects responsibilities for production.

Can a sales organization sell from a plant belonging to a different company code?

Yes.

How many shipping points can you assign to a plant?

Many.

How many shipping points can you assign to a sales organization?

None.

If you have a warehouse management system active, to what would you assign the warehouse number?

Plant & Storage Location.

Rebate Agreement

1. Which agreement type I should consider, is this custmer rebate(0003), material rebate(0002) or Rebate on the basis of sales volume(0005), because here client is not offering rebate on Sales volume in rupees or dollar. He is only concerned with totat sales in kiloleter(Quantity). As per rebate agreement concern rebate is offered in percentage. Please guide me for my scenario.

If your distributors are fewer (far less than 900 materials) then you should go for only customer rebate.

2. Guide me for conditions types and scale basis for maintaining condition records.

When creating customer rebates (T:VB01) select customer rebate, there you will see a header tab: Conditions , click it add how many customers you want. For each customer you can create scale based conditions (under the heading tab :Scales).

3. Is it necesary to maintain condition record for every material and every customer defining the scale? Because in this scennario client is going for incentives scheme for each material and each customer (distrbutor).

No need to create condition record for every material if you create customer rebate.

Customer Master

You need to identify various parameters within each Account group based on which the reco account is identified within the customer master.

Customer master is basically divided into 3 tabs.

General - General master details, Juristiction codes, Region, Transportation zone, export data, etc.

Company data - payment terms, account management, reco account, insurance etc.

Sales data - Sales product attributes, sales office, sales group, customer pricing procedure, Cust. Statistical grp,

Shipping data

Billing data

Partner functions.

You can create a customer based on 3 views:

1. For Account purpose

FD01/FD02/FD03 etc

2. Sales purpose

XD01/XD02/XD03 etc.

3. Centrally

VD01/VD02/VD03 etc.

What is the Function of item category and item category group?

Item Category determines the processing of any Item/material that we enter in a sales order and in this way it also effects the procesing of any sales doc in which it is used.

Item Category Group is one of the component which along with the Sales Doc Type, The Item Usage and Higher Level Item Category decide about the Item Category in a sales doc.

1. How can we know whether the customer is one-time or regular?

One can maintain Account Group for One-time customers. By which we can identify one-time customers.

2. What happens when you do not enter a value for a manual and mandatory condition type?

The pricing procedure will reject the conditions in the sales order

3. Do header condition type have an access sequence?

No

4. Org structure:

Relation between Company - Sales org

One-to-Many

Sales Org - Plants & company vs. Plants

Company - sales org - credit control area

What are sales area and its components?

Sales area consists of Sales Organisation, Distribution Channel and Division.

5. What are legacy systems?

The Existing system on which current system is working, from which the current system will be migrated to SAP system

6. What is cut over strategy?

Cutover strategy depends upon how the organizations design their data load strategies. Normally, you decide the sequence of Data loads for Configuration settings, Master data, Transaction data which follows whom and then you make a copy of the system as a Production system a day before and after checking the successful data loads, you go-live 100% or partial again depending upon organizational setup and policies.

Cutover planning is highly site specific. There's no thumb rule. The stock data as on the date of going live should be correctly entered. But stock being a highly dynamic quantity, the strategy for loading should be crystal clear. Then you have to load all the back dated transaction on the stock. Some stock comes into your plant/storage location as return and some stock is actually delivered to your customer through sales orders of various kinds.

7. What are Cumulative Condition Records?

There is a field:- "condition update" during configuration for a condition type (at v/06)... has it anything to do with cumulative condn. Records?

8. IF you have 3 different access sequences for one condition record then in a pricing procedure in what hierarchy will you maintain the three accesses?

In Condition Records (T Code VK11), you would be putting values to corresponding Condition Types. Now one Condition Type can be assigned to one access sequence. In Access Sequence, you can assign whichever tables and fields are required.

So in my opinion, you cannot have one condition record for 3 access sequences.

9. What happens in the access sequence when you put all the ticks in the exclusive field?

When you put tick in exclusive field of all access sequences, in my opinion, it will try to get available data from the first. Only in case, data is not available, will it move on to the next one.

10. What is meant by delivery group?

Delivery Group is basically grouping all individual deliveries for Billing. It should have the same Ship to Party, Shipping Point, etc.

SAP SD Tips by : Moyin

11. What triggers the automatic creation of PR or PO in case of third party sales?

In item category we can set "automatic PO" so that PO and PR will automatically generate after saving the order.

You never change the item category configuration to "automatic PO". It is the schedule line category type which triggers the automatic PR creation. - Evilboy

12. What are the steps that are required to include sales person as a partner function in the partner determination?

Partner function sales represenative or person responsible these two we can add through partner funtion in partner procedure.

13. What is z transaction?

We copied standard TC or object and rename it by Z its basically stnd name which will start from Z (User defined)

14. Can you create sales order for 40 items if the quotation is sent for 30 items?

Yes.

15. What is the importance of requirment field in access sequence?

System will not go to asscess condition type system will reply through formula.

16. What makes the immediate delivery in cash sales?

Order type immediate delivery switch on.

What exactly is automatic posting can you explain?

Automatic posting could be, posting of accounting documents to FICO once invoice is created which can also be controlled manually. Automatiaclly detremine the freight while pricing in ship doc. and post to the relevant account to fico. usually automatic posting is posting of documents to FICO based on variuos account keys and account groups.

2. How many clients we will create in land scape (like in development server, quality server, production server )

if we are creating more than one in each server what is exact use of that client.

2. Client landscape : Basic layout : dev -testing- production also

Sandbox env. for trial and error

Development env. for actaully creating transports(CTS)

Global env. If you have global implementations at different client locations (eg; canada, US, UK) (for testing purposes with actual master dataas well)

Testing env.(for regression testing purposes before moving to prodcution, integration etc..)

Prod. env. the actual production system

The clients could be variable and could be created to a specific env. usually a dev. where abap, functional would mess around. say :

client 100-functinal consultants

client 300- abapers

client 400- other users(like super etc)

3. How we will configure export sales in sd (respect to plants assign and sales process)?

4. How we can do invoice split depending on item category in which scenario we will use?

You first need to go for copying controls either from sales to billing (invoice) or delivery to billing or billing to billing

use transactions (vtaa,vtaf,vtla,vtfa,vtfl,vtff) all possibilities for copy controls. this basicly is flow of doc to doc. (may it be sales to billing, del to bil, or bil to bil etc..)

-> this is where you see the Item category and you control whether split is possible or not with the indicator"B". eg: representing split in invoice based on item category. The field here "data VBRK/VBRP" (headre/item)whcih actually is used for splits or combining different deliveries. create a splitting rule using VOFM (you need access key to get here). Here you define comparisions for the fields at header table and item tables and the comparision fields say SPART"division". "purchase order "BSTKD Instance: 5 sales orders combined into 2 deliveries and the split at the invoice would be 5 individual billing with respect to fields PO and DIv. of each sales order would let you create 5 billings. You need to define the exact "field" in the comparisions both at header and item level that could lead to invoice split. the key here is the field that is different

from header to item will cause split at the item level.

5. Can any one explain how we will configure milestone billing , periodic billing and which scenario we will use?

Menu path:

IMG->sales &distr->Billing->billing plans->define billing plan types.

You set the start date and end dates if applicable to the type of billing you are using. What time to be billed (end of month, start of month etc..)

Milestone is a billing plan type where a customer is billed for the amount distributed between the dates until total value is reached eg: if the total billing amountis 1000 USD for a year. You will bill the customer in different amounts say 200, 500, 300 at different intervals as per customer agreement.

On the other hand Periodic billling is billing the customer for the total amount(here 1000 USD) at regular intervals peridically until the customer agreement is reached. eg: 1000/12 for a 1 year agreement and say billed at the 1st day of every month.

6. What are some pricing routines and sd functional specs?

Form routines for prcing and variuos other functions can be maintained form routines are something todo with ABAP code.

Go to (VOFM) where all requrements whcih are represented by form routines can be maintained. Requrements are available to be assigned where access sequenses are used (for determination procedures, here pricing).

Once the tcode VOFM is accessed you will see requrements and go select "pricing" again you need access key to create your own or copy a routine.

Say you want header price not to have effect the item pricing, you need to go to the program to change abap code to meet the requirement. this specific requirement you created will be assigned in the pricing proc. determination "requirements field"

usaully with a number beyond 600. Note: make sure you activate your routine for its effect to take place.

What is the movement type you used in consignment process?

632, 633, 634, 631

Can team size be 40 in a project? Is there any generalized team size no. for any project? If we tell my team size is 40 in that what no. we can say sd people are?

Team size cant be forty, Theres no genralized size of team. Never

40 sd consultants work together on same project.

What is ALE?

Application Linking and Enabling - Generally ABAPers work on it.

What is meant by condition technique: can we say it is the combination of condition types, access sequence and condition tables?

yes

Where do we can find pricing procedure indicator in sd ?

Pricing procedure is where we maintain all Conditions (like PR00, K004, mwst, kp00, etc)

Where do we assign calender in the master records?

In IMG screen Global Settings.

What is the importance of customer account groups?

We maintain the customer account to maintain payment terms and incoterms. Lets say, if SP is only booking order but the goods should deliver in foreign country and for which SP is not going to bare the excise and other taxes then the SH party or payer will tke teh responsibity then the tax is calculated based on account groups.

What are incoterms? Where do we fix them? Where do you find in regular process?

Incoterms or international comm. terms and u find in CMR - Sales area Data - billing Tab.

How can you make some of the fields as key field in generic tables?

Some fields in all tables have a indicator on it.To see, then go to SE11, display VBAK, u will find MANDT on top, if you see after description 2 tick marks, those are key fields. Gernerally, these key fields are used in writing any Program or Interface. The key fields will extract data of non key fields .

What is the standard group condition routine in condition type, what is its importance?

Its better u read Group Conditions in PR00.

How do you control entry possibility of condition values at order through condition type settings?

You can maintain the maximum and minimum value for all conditions.

What are the customizing settings in pricing procedure for tax condition type?

Check out the standard pricing procedure RVAA01 - MWST.

A bunch of data need to be imported. A huge no.of creations are required, how it is possible in SAP?

thru LSMW, BAPI.

What is the difference between PGI cancellation and returns order?

PGI cancellation is done before the transportation of goods. But return order means its already transported reached customer during transit if materil is spoiled or broke or the goods r not delivered as per customer requested date.then customer send the goods baack to company.

What is the integrated areas in SD AND FI, SD AND MM, SD AND PP in both implementation and support projects?

SD & FI - Possible in Account Determination, for posting the conditions to revelant G/l account like all prices goes to one particular g/l account. Also in Credit Management, Taxes.

SD & MM - Possible in Batches, Material Requirement Planning.

SD & PP - Possible in Material Requirement planning.

To take the SAP SD certification, contact your local or regional SAP Education training center at this url :

http://www.sap.com/services/education/index.epx

Caution: more than one answer may be correct.

Please mark ALL correct answers.

Question:

Which statements concerning goods issue are true?

A Goods issue reduces requirements in materials planning

B Goods issue posts value changes to the stock account in inventory accounting

C Goods issue posts value changes to the stock account in asset accounting

D Goods issue posts value changes to the tax account

E Goods issue reduces warehouse stocks

Question:

Which of the following statements about billing are correct?

A. Invoice dates for creating invoices at certain times are maintained in the calendar.

B. You cannot carry out pricing again during billing.

C. A transaction-specific requirement, such as "deliveries must be combined in a collective invoice" can be set to control

billing.

D. If there are several payers for one delivery, only one billing document is created for each player.

Question:

How is the schedule line determined?

A. Item category and document type

B. Item category group and strategy group on the material master record

C. Item category and MRP type on the material master record

D. MRP Type and shipping point

Question:

When processing a billing due list, you have the following options:

A. The invoicing run can be started as a simulation run.

B. For performance reasons, the invoicing run via billing due list processing can only be carried out in batch.

C. The invoice run can be carried out for delivery-related and order-related billing documents simultaneously.

D. Order-related billing documents and delivery-related billing documents must always be created separately.

Question:

How does the SAP system enable you to check the reason for documents not being combined in a billing document?

A. Using the Spilt analysis function in the environment menu of the billing document.

B. Control of the document flow.

C. Control of the billing log.

Question:

How is the schedule line determined?

A. Item category and document type.

B. Item category group and strategy group on the material master record.

C. Item category and MRP type on the material master record.

D. MRP Type and shipping point.

Answers for SAP SD Certification Sample Questions

Question: Cutover strategy

Q: Please explain cut over strategy procedure? Will the system golive 100% at the same time and cut the legacy system or will it be like 20% first day and 50% next day like that ?

A: Cutover strategy depends upon how the organizations design their data load strategies. Normally, you decide the sequence of Data loads for Configuration settings, Master data, Transaction data which follows whom and then you make a copy of the system as a Production system a day before and after checking the successful data loads, you go-live 100% or partial again depending upon organizational setup and policies.

Check this link too.

http://www.sap-img.com/sap-sd/my-sap-sd-certification-experience.htm

http://mysapbi.blogspot.com/2006/12/sales-distribution-sap-sd.html

http://www.endtoend.in/sapreg07/index.php

Hi Refer Below

SAP SD Sample Certification Questions

SAP SD Consultant Certification exam

http://www.devseeker.in/content/software-resumes/710067ddbe703f.html

1. Prepare as per the weightage per topics given in the syllabus.

2. Be very confident on sure shot questions from the topics like:

All determination rules - plant, material, pricing procedure, picking location, route, shipping point, tax, item category, account

determination etc. One question on effect of PGI.

35 to 40 % questions will come from control tables like sales doc types, item category , copy control , delivery doc. , del. Item cat. , billing docs , schedule lines etc .

So try and mug up all the imp. Control fields .Your preparation level should be such that once you close your eye and think of TAN or OR you should be able to see all the fields in your mind .

These above, are sure to shot and you cannot afford to do mistakes in this sections.

3. Go through the screens, transaction level screens like sales order, delivery, billing, delivery list, billing due list, even standard reports etc. and check what is possible and what is not possible at each docs. What is defined at header and what is at item Go through the menu path of each docs and check what all is possible and from where it is coming. For example packing proposal and account determination analysis is possible at sales order.

4. Go through all the masters like customer, cust- material, material, > condition records for price, output, etc. Check what is defined at what level, what all is possible etc.

5. Check entire IMG - SD related, it will help you to understand what is defined at what level etc.

6. In exam be very careful with the sap English, particularly with the words like can, only, always, except. Read question very carefully. Sap statements in the exam will be always confusing, so think logically and holistically before exam.

7. Don't take any chance in preparation but always sticks to core basics, they will not ask configuration, but they will ask you what is possible and what is not and where it is defined.

8. Last but not least have confidence, how much a guy who have studied for 5 weeks is suppose to know that standard will be asked . Prepare well you will definitely succeed.

SAP SD Certification

1. Sales Overview:

• Process in Sales and Distribution

• Basics in Sales and Distribution transaction

• Sales doc structure

• Presales process to complete sales doc.

• Sales transaction and its basics

• Sales Organizations and enterprise architecture.

• Sales org's units and its contents creation and assigning

• Org units in sales process and objectives:

2. Enterprise overview and creation with cross module overview:

• Overview of Enterprise structure and its relationship with MM and FI view

• Transaction process and its relationship.

• Relation between Fi and SD.

• Creation of org structures in Sales area and its corresponding units.

3. Sales order creation and understand the business needs and information process and its relation.

• Sales order processing from the SAP point of view.

• Information process in sales view: Where and how the sales order is being processed.

• Understand and create Business partners and master data.

• Automatic information process in sales view :: e.g.: plants

• Exploring business process in sales order.: changes to sales order docs

• Understand the sales process blocks.

4. The behavior and control of sales docs with sales doc types.

• The business objectives and its importance.

• Function and process in controlling and customizing sales doc types

• Business process in sales and its functions

• phases in sales and its doc category types and how to control sales doc types

• Doc types functions

• Customizing doc types for sales process and assigning to specific sales areas.

• Process and functions and customizing of the sales doc types.

• Sales doc types and its comparison

5. Modifying the sales doc types with item category according to the business needs.

• Key Process in determining and customizing the item categories and its examples and its purpose.

• Item category functionality overview, and variation, and its outcome.

• Creating of Item category and linking them to customized sales doc types.

• Item Categories and item Category Determination.

• BOM : Bills of materials in sales doc and its purpose in sales process

• How to create and process with different functionality and its rules.

6. Sales document and item schedule control.

• The nature of the doc type and its categories: schedule line and its functionality.

• Exploring schedule line categories.

• The process and functions in creating and linking schedule line categories to sales doc types.

7. The flow of screens in sales and data transformation from doc type to doc type.

• Understanding of doc flow and completion status of the doc process.

• Copying control in Sales docs and its usage.

8. Special Business sales process and its transaction.

• Order types, output types, and how delivery is planned if certain goods are to be free or priced.

• Consignments: business process and its various special issues in business process.

• The nature of the order type and the business requirements. Fill-up, pick-up, issues, billing.

9. Document process in "In completion".

• What are the impacts of "In completion". rule and its behavior in sales docs.

• How to customizing the "In completion". for a given sales doc.

• Controlling the "In completion". log.

• At what level it is used and how.

10. What and who are business partners and its determination.

• How to configure the business partners and its business needs.

• Partner functions and nature of relationship.

• Partners in sales process.

• Customers Master and Account Group.

• Role of partner function per account groups.

• Partner determination and its procedures.

• Partner determination for sales docs.

11. Outline agreements and its overview.

• Understanding of outline agreements.

• Sales doc types for different outline agreements.

• How to schedule outline agreement.

• Quantity contract.

• Messages about open outline agreements.

• How the data is activated for contracts; and

• how to determine the dates for these kind of contract agreements

• Creation and exploring them to complete the process in agreements.

• Scheduling agreements, Rental contract, value contract and Partners authorization to release.

• Customizing for item categories in the value contract.

12. Material Determination.

• Material inclusion and mat Exclusion

• Creation of Material Determination Master Record

• Procedure in condition technique listing and exclusion

• Hands on material determination and product selection and material Listing and material Exclusion.

13. Free goods and its sales process.

• Understanding business process and needs in free goods concept overview

• Exploring free goods and customizing free goods.

• Hands on free goods process. Condition technique, free goods master data, free goods calculation rule.

• Enjoy SAP Reward: Sales Scenarios. Test your skills

http://www.sap-img.com/sap-sd/my-sap-sd-certification-experience.htm

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http://www.aft.org/topics/para-certification/status.htm.

4.6C has most of the things covered, what is there in ECC 6.00. I suppose the topic not available in 4.7, but available in ECC 6.00 additionally is Credit management.

write-up on Credit management for your information:

Credit Management

The customer’s credit limit is assigned to the customer by going to the Logistics overview screen, Accounting, Financial accounting, Accounts receivable, Master records, Credit management, Change.

A credit control area is an organizational unit that is comprised of one or more company codes.

Create a credit control area and assign it to a company code in the Enterprise structure under financial accounting.

A customer’s risk category is a grouping category that controls the credit checks when automatic credit control takes place.

In SD credit check can occur in only three places: sales order, delivery and goods issue.

The system can use a simple credit check, static credit check or a dynamic credit check.

The simple credit check is set at the document type level e.g., sales order, delivery etc.

Simple Credit Check

Assign credit limit check to the sales doc type:

A – warning message

B – Error message

C – Delivery block

D – Automatic credit control

SAP enables static and dynamic credit checks so that a sales order for a good customer with a low risk credit rating is created and a sales order for a high risk customer with a high risk rating for the same doc type is blocked.

Automatic credit control divides the sales doc types, delivery doc types, and goods issue into specific credit groups.

An outcome procedure is defined using the credit group, the customer’s risk category along with the credit control area.

Risk categories are defined in the FI module.

Create the different credit groups e.g., for sales order, delivery, goods issue.

Assign the credit groups to the sales and delivery doc types.

Now define the settings for automatic credit control -> combination of credit control area, customer’s risk category, and credit group.

All that remains is the assignment of the risk category to the customer master record. This occurs in Finance by going to the Logistics overview screen -> Accounting, Financial Accounting, Accounts receivable, Master records, Credit management, Change or FD32.

The static credit check is a check comparing the credit limit assigned to the customer to the total value of open sales orders, plus the total value of open deliveries not yet invoiced, plus the total value of open billing documents not yet passed on to accounting, plus the total value of billing documents that have been passed on to accounting, but which have not been paid by the customer.

The dynamic credit check is a check comparing the credit limit assigned to the customer to the total value of open sales orders not yet delivered, plus the total value of open deliveries not yet invoiced, plus the total value of open billing documents not yet passed on to accounting, plus the total value of billing documents that have been passed on to accounting, but which have not been paid by the customer. The dynamic credit check has an attached time period that states that the system is not to include sales orders in the total of outstanding items created after the specified time period.

The credit relevant data is updated into an information structure, where it is accessed and updated. Thus each automatic credit control must be assigned an update group. The system allows for no update, and update group 000012, 000015 and 000018. However, update group 000012 is thorough and used in most businesses.

To view the customer’s credit master sheet, proceed from the logistics screen and go to accounting, financial accounting, accounts receivable, environment, credit management, check, credit master sheet http://F.35.

Credit Management1

Settings for determining the credit control area of a document.

The settings of items 1 - 4 are taken into account according to their priority.

The credit control area found is stored in field VBAK-KKBER.

1. Transaction OB38

Check which credit control area is assigned to the company code.

Company code:

Credit control area:

2. Transaction OVFL

Check which credit control area is assigned to the sales area.

Sales area:

Credit control area:

3. Transaction XD02 or VD02

Check which credit control area is assigned to the payer.

Payer:

Credit control area:

4. Transaction SE37

Is user exit EXIT_SAPV45K_001 being used?

5. Transaction OBZK

For the settings under items 2 - 4, field "All company codes" must be marked in Transaction

OB45, or the credit control area must be entered under the relevant company code in table

T001CM of the credit control areas allowed.

Company code:

Credit control areas allowed:

6. Settings for the credit checks

7. Transaction OVAK

Which settings do exist for the sales document type used?

Sales document:

Check credit:

Credit group:

8. Transaction OVAD

Which settings do exist for the delivery type used?

Delivery type:

Credit group for delivery:

Credit group for goods issue:

9. Transaction OB01

Credit management/Change risk category

Definition of the risk category for each credit control area. This risk category can be

assigned to a credit account by using Transaction FD32.

10. Transaction OVA8

Here, the individual credit checks for key fields

o credit control area

o risk category

o credit group are set. Take these key fields from the above settings and go to the detail

screen. In particular, check whether fields "Reaction" and "Status/block" are set

correctly. To carry out follow-up actions in case of a credit block, the credit check

status must be set (field "Status/block").

11. Transaction FD32

Credit master data for the payer of the relevant document.

Credit account:

Credit limit:

Risk category:

Currency:

12. Settings for updating the credit values Update of the credit values is required for the limit

check (static or dynamic credit limit check).

13. Transaction OVA7

Update of the credit value is active for the corresponding item type if the check box is marked. This field corresponds to

field "Active receivable" in Transaction VOV7.

Item type:

Active receivable:

14. Transaction V/08, Pricing

In the pricing procedure used for pricing, subtotal "A" must be entered in a line for

determining the credit value (mark the pricing procedure and doubleclick on "Control").

Usually, the net value plus taxes is used. This way the system is determined to use this

subtotal for credit pricing. The credit price is stored in field VBAP-CMPRE and used for

update and credit check.

You can find the used pricing procedure of the order under "Item -> Condition -> Analysis".

Pricing procedure:

Line with subtotal = 'A':

15. Transaction OB45

Which update group (field "Update") do you use in the relevant credit control area? The

default setting is "12". If you use another update group, check whether this is fine with

you. If you open an OSS message, please tell us the alternative update group.

Credit control area:

Update:

16. Transaction OMO1

Which kind of update did you choose for structure S066?

In any case, "Synchronous update (1)" has to be chosen as the kind of update.

All other settings will lead to errors.