One time customer

[Former Member]

Hi,

What is one time customer. how to creat? Why to creat? Please explain in detail.

Supratip

[Lakshmipathi]

Dear Supratip

check the link

[One-Time Accounts |http://help.sap.com/saphelp_46c/helpdata/en/01/a9b324455711d182b40000e829fbfe/frameset.htm]

thanks

G. Lakshmipathi

[Former Member]

HI ,

One time customer means that customer will purchase only one time from our company there is no longer relation ship with him.

1

The flag for a One-Time Customer is maintained in the Account Groups customisation, transaction OBD2.You can either use an existing Account Group (e.g. CPD) or create a new one. You then create an account in XD01/VD01 using that Account Group. When you subsequently use that account in a Sales Order, you will be prompted for the Customer's Name & Address

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2

Creation of group - Vendor/ Customers - OBD3 / OBD2

Define number ranges - Vendor/ Customers - XDN1 / XKN1

Assign Number ranges to the groups Vendor/ Customers - OBAS / OBAR

Creat Master data for one time vendors/customers (Centrally) XK01 / XD01

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3

when you are creating customer master for one time account group it is asking the reference account because of it has been kept as required entry in OBD2 t. code i.e creating account groups. so may be that field checked as required entry so that while creating CMR system asking the reference account.

One time customer master record that represents all partner functions and is used as a general customer for all the cases which you do not want to create a new specific master record.

Steps you follow.

Under IMG

Financial Accounting -> Accounts Receivables and Accounts Payable -> Customer Master -> Master Data -> Preparation for Creating Master Data -> Define Account Group with Screen Layout

Other wise use Transaction OBD2

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4

A one time customer can be created using the standard account group that exists for a 'One Time Customer' in SAP .

One time Customer Account group will be having its own mandatory fields such as Addresses and bank details that are required for a single transaction.

The following is the steps:

SPRO-->Financial Accounting

-->Accounts Receivables and Accounts Pay ables

>Customer Accounts>Master Data

-->Preparations for creating Customer Master Data

-->Click Define Account Groups with Screen Layout

-->Click New Entries -->Check the field One time Account

[Former Member]

hello, friend.

the one-time customer is an account group (CPDA) that is used for "walk-in" or "cash" buyers. although this account group can be used for regular sales orders, this is intended to be used with the Cash Sales type of sales documents, where no accounts receivable is created. you also need the one-time customer as a "dummy" and avoid creating many customer masters for buyers who may only do one transaction with your company.

when you use the one-time customer account group in the Cash Sales order, you enter the one-time customer number in the sold-to party field. the system will then prompt you to enter the actual name (and address) of the buyer. you can have the option of generating SD reports with the real names of the customers.

you create the one-time customer the same way you do with the regular Sold-to party. there are some differences, in the sense that this is a "dummy" account. you do XD01 or VD01 to create the account, choosing account group CPDA. you also make entries in the sales areas.

hope this helped you.

regards.

Edited by: jonathan yap on Feb 27, 2008 2:59 PM

[Former Member]

Hello Friend,

Its a really useful answer, but i didn't understand

1 "dummy" account. Please explian. Since you are creating that customer then how that can be dummy? What is the difference b/w a dummy customer & real customer?

2.please let me know why no accounts receivable is created?if no account receivable is created then how that will hit GL account for debit posting?

And this posting is assigned in pricing procedure where default posting account key is there.

3.If you avoid creating many customer masters for buyers who may only do one transaction with your company then how can you sale product to such kind of customer?

Supratip

[Former Member]

hello again, friend.

1. perhaps i should be careful in terminology. for example, "dummy" account is a common term in our place for a representative account. maybe this means something else in SAP. but the intention of the one-time account is so that you will have a number to enter in the Sold-to party field in the Cash Sales order.

when you create a regular customer, you are talking about only one person or company. but when you are talking about a one-time customer, the name you may put in the master data is just a sample; you enter the actual buyer's name when you are processing the transaction. just imagine that you are using the one-time account in a supermarket or department store... you don't create a customer master for each buyer.

2. in Cash Sales, no AR is created precisely because it is assumed the buyer pays in cash. depending on how you set up the one-time customer, the revenues from the transaction are posted to a special GL cash account. you do this in account determination using VKOA.

3. for this question, refer to #1.

regards.