How to do a 3rd party sales process

[Former Member]

How to do 3rd party sales process.....

plz reply me with the full configuration.....

[Former Member · Accepted solution]

hi mohan,

pls check this link..this may help u out in configuring third party order

http://help.sap.com/bp_blv1600/BL_DE_V5600/BBLibrary/Documentation/107_BB_ConfigGuide_EN_DE.doc

http://help.sap.com/bp_blv1600/BL_DE_V5600/BBLibrary/HTML/114_EN_DE.htm

http://help.sap.com/bp_blv1600/BL_DE_V5600/BBLibrary/HTML/107_EN_DE.htm

regards

shankar

[Former Member]

Hi

Third Party Business processing is nothing but....Trading Business...ie)Customer Places order to you...based on that Order you are asking your Vendor to supply the material directly to Customer and send the Invoice and Delivery Acknowledgement of the Customer....Based on that you are Billing your Customer....

Here you have to Choose the Material type...HAWA-Trading Goods...where the Item category Group is BANS....

After getting PO from the Customer...If you create Sale Order with Order type OR for your Trading Goods....the Item Category TAS will be triggered in SO..So when you save this SO....this item Category TAS will Trigger the Schedule Line Catewgory, CS...and this Scheduleline category,CS triggers the Third Party PR....(If you go and see VOV6..you can see how CS triggers the Third Party PR)...

Then you have to convert this Third party PR into Third Party PO...If you want to make Statistical GR...here in PO ---> Item Details ---> Delivery Tab you can Check GR Check Box...

Now when the vendor Delivers the Material to your Customer and Get the Acknowledgement in the delivery note and Submit the Document with the Invoice.

Now If you do the GR....there will not be any Qty or Value Updating Happens...This is known as Statistical GR...It is only for Statistical(Referance)purpose only...

the Accounting Documents which will be generated during this GR are...

Cost Of Goods Sold Acc.GBB-VAX...gets Debited(+)

GR/IR Clearing Acc. will get Credited(-)...

Now you can post your Vendor Invoice...

Based on this Vendor Invoice you can Bill your Customer...

Pl.Note..in Third Party Processing...you cannot Bill your Customer with out posting your Vendor,'s Invoice...

Reward if useful

Regards

S.Baskaran

[Former Member]

THIRD PARTY SCENARIO

in third-party order processing, your company does not deliver the items requested by a customer. Instead, you pass the order along to a third-party vendor who then ships the goods directly to the customer and bills you. A sales order may consist partly or wholly of third-party items. Occasionally, you may need to let a vendor deliver items you would normally deliver yourself.

Process Flow

the processing of third-party orders is controlled via material types. Material types define whether a material is produced only internally can be ordered only from third-party vendors, or whether both are possible. For example, a material that is defined as a trading good can only be ordered from a third-party vendor. However, if you manufacture your own finished products, you may also want, from time to time, to be able to order the same type of product from other vendors.

Processing Third-Party Orders in Sales

Third-party items can be created automatically by the system, depending on how your system is set. However, you can also change a standard item to a third-party item during sales processing manually.

Automatic third-party order processing:-

if a material is always delivered from one or more third-party vendors, you can specify in the material master that the material is a third-party item. During subsequent sales order processing, the system automatically determines the appropriate item category for a third-party item: TAS. To specify a material as a third-party item, enter BANS in the Item category group field in the Sales 2 screen of the material master record.

Manual third-party order processing

In the case of a material that you normally deliver yourself but occasionally need to order from a third-party vendor, you can overwrite the item category during sales order processing. For a material that you normally deliver yourself, you specify the item category group NORM in the material master.

If, as an exception, you use a third-party material, change the entry TAN to TAS in the ItCa field when processing the sales document. The item is then processed as third-party item.

If address data for the ship-to party is changed in the sales order in third-party business transactions, the changed data will automatically be passed on to purchase requisition and also to the purchase order ,if one already exists. In the purchase order, you can display the address data for the ship-to party in the attributes for the item.

You can only change the address data for the ship-to party in the sales order for third-party business transactions, and not in the purchase order.

Processing Third-Party Orders in Purchasing

when you save a sales order that contains one or more third-party items, the system automatically creates a purchase requisition in Purchasing. Each third-party item in a sales order automatically generates a corresponding purchase requisition item. During creation of the requisition, the system automatically determines a vendor for each requisition item. If a sales order item has more than one schedule line, the system creates a purchase requisition item for each schedule line.

Purchase orders are created from purchase requisitions in the usual way. For more information about creating purchase orders, see the Purchasing documentation. During creation of the purchase order, the system automatically copies the delivery address of your customer from the corresponding sales order. In a sales order, you can enter purchase order texts for each third-party item. When you create the corresponding purchase order, the texts are automatically copied into the purchase order. The number of the purchase order appears in the document flow information of the sales order.

All changes made in the purchase order are automatically made in the sales order as well. For example, if the vendor confirms quantities and delivery dates different from those you request and enters them in the purchase order, the revised data is automatically copied into the sales order

you process third-party items by creating a normal sales order. In overview for the order, you can then overwrite the default item category (TAN in the standard system) with the special item category for third-party items: TAS

Billing Third-Party Orders

If relevance for billing indicator for the item category has been set to B (relevant for order-related billing on the basis of the order quantity) in Customizing, the system includes the order in the billing due list immediately. If, however, the indicator has been set to F (relevant to order-related billing on the basis of the invoice quantity), the system does not include the order in the billing due list until an invoice from the vendor has been received and processed by the purchasing department. In the standard system, item category TAS (third-party order processing) has been given billing-relevance indicator F.

In the first case, the third-party order is considered to be completely billed only when the invoiced quantity equals the order quantity of the sales order item. In the second case, each time a vendor invoice is received, a customer invoice is created for the quantity in the vendor invoice and the order is considered to be fully invoiced until the next vendor invoice is received.

If you have activated billing-relevance indicator F for item categories in Customizing, billing can refer to the goods receipt quantity instead of the incoming invoice quantity.

You can control whether the invoice receipt quantity or the quantity of goods received is relevant for billing in Customizing for copying control for billing at item level.

FOR YOUR PROCESS Individual Purchase Orders WELL GIVE THE RIGHT SOLUTION

Individual purchase orders are used when your customer orders goods from you that are not in stock and must be ordered from one or more external vendors.

Process Flow

During sales order entry, the system automatically creates a purchase requisition item. The purchasing department creates a purchase order based on the requisition and the vendor ships the goods directly to you (unlike third party order processing, where the vendor ships directly to your customer). You then ship the goods to your customer. While the goods are part of your inventory, you manage them as part of the sales order stock. Sales order stock consists of stock that is assigned to specific sales orders and cannot be used for other purposes.

Process Flow for 3rd Party Sales

Customize the third party sales in summary:

Prerequisites for 3rd party sales,

Purchasing org,

purchasing group,

assign the Purchase org to company code

assign Purchase org to plant,

should not maintain the stock in material, it should be trading goods,

1. Create Vendor XK01

2. Create Material – Material Type as "Trading Goods". Item category group as "BANS".

3. Assign Item Category TAS to Order type that you are going to use.

4. A sale order is created and when saved a PR is generated at the background

5. With reference to SO a PO is created (ME21N). The company raises PO to the vendor.

6. Vendor delivers the goods and raises bill to company. MM receives the invoice MIRO

7. Goods receipt MIGO

8. Goods issue

9. The item cat TAS or Schedule line cat CS is not relevant for delivery which is evident from the config and, therefore, there is no delivery process attached in the whole process of Third party sales.

10. Billing *--

SD - 3rd party sales order Create Sales Order

VA01

Order Type

Sales org, distr chnl, div

Enter

Sold to

PO #

Material

Quantity

Enter

Save

SD - 3rd party sales order View the PR that is created with a third party sales order

VA01

Order Number

Goto Item Overview

Item ->Schedule Item

SD - 3rd party sales order View the PR that is created

ME52N

Key in the PR number

Save

SD - 3rd party sales order Assign the PR to the vendor and create PO

ME57

Key in the PR number

Toggle the "Assigned Purchase Requisition"

Execute

Check the box next to the material

Assign Automatically button

Click on "Assignments" button

Click on "Process assignment"

The "Process Assignment Create PO" box , enter

Drag the PR and drop in the shopping basket

Save

SD - 3rd party sales order Receive Goods

MIGO_GR

PO Number

DN Number

Batch tab , click on classification

Serial Numbers tab

Date of Production

Flag Item OK

Check, just in case

Post

Save

SD - 3rd party sales order Create Invoice

MIRO

Invoice Date

Look for the PO , state the vendor and the Material

Check the box

Click on "Copy"

Purchase Order Number (bottom half of the screen)

Amount

State the baseline date

Simulate & Post

Invoice Number

*Invoice blocked due to date variance

SD - 3rd party sales order Create a delivery order

VL01N

In the order screen , go to the menu Sales Document , select "Deliver"

Go to "picking" tab

State the qty and save

SD - 3rd party sales order Create a billing document

VF01

Ensure that the delivery document is correct in the

Enter

Go to edit -> Log

Save

[Former Member]

Hi Mohan,

Third Party sales process is as follows

Step: 1 Create Purchasing organization.

Path: Img--enterprise structure—definition—materials management—Maintain purchasing org.

Step: 2 Assign Purchasing Org. to company code

Path: ImgEnterprise structure—Assignment Materials management-- Assign purchasing organization to company code.

Step: 3 Assign purchasing organization to plant

Path: ImgEnterprise structure—Assignment Materials management-- Assign purchasing organization to plant

Step: 4 Create purchasing group

Path: Materials Management—Purchasing—Create purchasing group

Step: 5Maintain purchasing area

Path: Materials Management—Purchasing-- Maintain Purchasing Area

Step: 6Maintain Purchasing Area Determination

Path: Materials Management—Purchasing-- Purchasing Area Determination

Step: 7CREATE MATERIAL MASTER

T-Code: MM01

Material Type: Trading goods

In Basic data 1

Maintain BANS in Gen/Itemcatgroup.

In sales: Sales org. 2

Maintain BANS In item category Group

In Sales: General/Plant

Maintain KP in Availability check

In Purchasing:

Enter the purchasing group.

Click on the Autom. P0

Step: 8Create Vendor Account Group

Path: Img—Financial Accounting—Accounts Receivables and Accounts Payables—Customer Accounts—Vendor Accounts—Master Data—Preparations for Creating Vendor Master Data--Define Account Group

Step: 9 Assign Number Rangers to Vendor Group

Step: 10Create Vendor

T-Code: XK01

Give the details of Company code, Purch. Org. and Account Group and start creating Vendor.

Step: 11 Create Info Record

T-Code: ME11

Enter the Vendor no. Material no., Purchasing org. and Plant and Create Info Record.

Step: 12 CREATE SALES ORDER

T-Code: VA01

Enter the

Sold to Party, Ship to party, PO no, material and qty

A screen with the following details will get created. Then click on the continue button

Save the Sales Order.

After saving, Purchase requisition number is created in the sales document. (goto change mode of sales order, item -> schedule lines, you can find the pur. req. no. at line item)

Step 13 Create Purchase Order

T-code: ME21N

enter pur. org, pur. group, company code and purchase requ. no. and press enter

A screen as shown below appears. With all the details like Matl. Po. Qty, Deliv. Date, Net price Curr etc.

Then Save the Order. A screen with the Purchase order no. will get created.

Step: 14 Release the PO. Number.

T- Code: ME29N

Now Release the Order.

Click on the Release Strategy Tab

step 15 Post Invoice Receipt

T.Code MIRO

Basic Data Tab (Header Level)

Enter Invoice Date, Reference No, Amount (tax inclusive) and Tax amount.

PO Reference Tab (Item Level)

Enter the purchase order number

Check at the header, if the balance is zero and the green indicator is on. If yes, check the line items which have to be posted else correct the amount and/or tax amount to make the balance zero.

Save the invoice receipt document

Step 16. create invoice for sales order

T.Code VF01

Enter the sales order number and continue

now save the invoice

This completes the Third Party sales.

Hope this is clear

Reward if helpful.

Thanks,

Praveen