Invoice in Self Service Procurement

[Former Member]

Hi,

When we work with Plan Driven (Procurement of Direct Materials) as our business scenario, The suppliers can create an Invoice directly in SUS, then the invoice is automatically released to SAP R3, but what happend when the PO is created directly in SRM EBP (Procurement of Services and Indirect Materials, scenario SUS-EBP or Self Service procurement)????

How the invoice works in Self Service (SUS EBP) scenario????

Is there a document about it????

Thanks.

Edited by: Fadrique Gallegos on Feb 16, 2008 1:36 AM

[khan_voyalpadusman]

please refer to the following help regarding invoice processing in SRM SUS

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Invoice Processing

Use

You can use this function in SAP Supplier Self-Services (SAP SUS) to create and process invoices with reference to a purchase order, shipping notification, or contact person. You then send the invoice to the customer.

When you process invoices with limit items, you can use a link on header level to branch to the catalog. In this way, it is possible to transfer items from the catalog.

§ You can only create and process invoices with reference to shipping notifications within the Plan-Driven Procurement with Supplier Integration business scenario (see Processing Shipping Notifications).

§ You can only create and process invoices with reference to a contact person within the Service Procurement business scenario.

Features

Create Invoices

You can create invoices with reference to confirmations, purchase orders, or shipping notifications, independently of the purchase order settings in the procurement system.

Furthermore, you can create invoices with reference to a contact person independently of the settings in the procurement system.

Select Invoices

You can select invoices as follows.

· All invoices

· According to status

· Using the search function. See Document Search

You can select invoices by status as follows:

Status

Meaning

Subsequent Status

In Process

This status is set automatically when the invoice is created. This status remains as long as the invoice is not sent.

Invoiced

Invoiced

This status is set when you choose Send. The invoice is sent to the purchaser.

Approved or Rejected

Approved

This status is set automatically if the purchaser accepts the invoice.

Rejected

This status is set automatically if the purchaser rejects the invoice.

Change Invoices

You can change the following invoice data at header level:

Basic Data

Invoice

If necessary, you can change the invoice number.

Description

Status

When the invoice is sent, the status changes from In Process to Invoiced. Possible subsequent statuses are Approved or Rejected.

Products and Services

Product Type

If necessary, you can change the product type.

Product name

If necessary, you can change the product name.

Quantity

You can change the quantity of all items.

Unit of measure

You can change the unit of measure for all items.

Tax record

You can change the tax record for all items.

Messages

Messages to the purchaser

Terms of payment

Payment in days

Cash discount in %

Attachments

You can use the Add Attachment function to attach a file for the purchaser.

You can also change the following invoice data at item level:

Price Information

You can change the price for each unit of measure.

Check Payment Status of an Invoice

You can call up information on the status of an invoice, the invoiced amount or paid amount, and the FI invoice date, directly from the FI system. In this way, you can see whether an invoice has been completely paid or partly paid, or whether it is still open.

The additional area Payment Status is displayed, provided that the function is activated in Customizing. You can call up information from the FI system using the Check Payment Status pushbutton.

For more information, see the Implementation Guide (IMG) for Supplier Relationship Management ® Supplier Self-Services ® Settings for the User Interface ® Customer-Specific Settings

Make sure that you maintain a backend system from SAP ERP Release 1.0: Supplier Relationship Management ® SRM Server ® Technical Basic Settings ® Define Backend Systems

Additional Information

The following functions are also available for invoices:

· Copy

You can use existing invoices as the basis (template) for new invoices.

· Send

You can send invoices to the customers.

· Hold

You can save invoices locally and then edit them later, before sending them.

· Add item

When you process invoices with limit items, you can add a new line and enter your own product data.

To update price information after you have added items, select Refresh Prices.

· Add item from catalog

When you process invoices with limit items, you can add new items directly from the purchaser catalog.

To update price information after you have added items, select Refresh Prices.

· Update prices on header and item level

You can update price data if you have changed item quantities or the tax record.

· Display document flow

You can display a list of all the documents related the invoice.

· Download

You can download invoices in CSV or XML format.

When you download documents, ensure that your SUS user and your computer have the same language and country settings. Otherwise, the time of day, dates and numbers will not appear correctly.

· Print

You can print invoices in CSV, XML, or PDF format.