Digital Signatures in DMS

[Former Member]

Hi All,

Can anyone pls help me in understanding how to implement digital signatures in DMS.

I have used status network in which for one of the status I have set doc status as RELEASED and also I have used this option "SignStrat" for which following is the error msg "you must set an audit indicator and lock status for digital signature"

My requirement is while changing every statuses system shud ask for digital signature/approval only then it has to change to next status.

Please provide me necessary inputs.

Thanks

Manoj

[Former Member · Accepted solution]

Have you set up a signature strategy?

Espen

[Former Member · Accepted solution]

Hi Espen,

For a particular document type,i have created a status network consisting of 4 statuses.

1.work request - status type set is Primary status and no

signstrat is set for this status type.

2.inwork - status type set is Locked status and

signstrat is "only one signature"

3. released - status type set is Locked status and

signstrat is "only one signature"

4. Archieve - status type set is Archived status and no

signstrat is set for this status type.

if apart from this if some additional settings are need then pls let me know.

Thanks,

Manoj

[Former Member · Accepted solution]

Hi,

Have you resolved this?

Or do you need help in this?

Regards,

MRK

[Former Member · Accepted solution]

Hi,

till now this question has not been resolved.please provide the required solution if you have.

Thanks,

Manoj

[Former Member · Accepted solution]

Hi,

As per your requirement, Do the following configurations.

Transaction Code : SPRO

IMG Menu -> Cross-Application Components -> Document Management -> Approval -> Define Authorization Group

Define Authorization Group

Define Individual Signature

Define Signature Strategy

Assign Individual Signature

Transaction Code: DC10,

Goto Define document types,

Select the appropriate Document Type,

Goto Define document status,

Select the appropriate Status,

In that screen,

Enable the "Content Version" attribute.

Select the "status type" as "S"

Do these confgurations and let me know in case of any issues.

Regards,

MRK

(pls reward points if useful)

[Former Member · Accepted solution]

Hi,

I have done the following settings in SPRO,

Define Authorization Group

Define Individual Signature

Define Signature Strategy

Assign Individual Signature

while the settings under DC10 were already done.

like previous again the same warning msg (in yellow) is being displayed with the following message.

"You must make a Digital Signature for this status."

Please help in getting solution for the above said issue.

Thank,

Manoj

[Former Member · Accepted solution]

Hi,

Are you getting this warning message when trying to change the status of the document? If yes, press enter and you should get a digital signature pop up to complete the digital signature process.

[Former Member · Accepted solution]

Hi,

If all the settings are done. Then this will work properly.

as the otehr member said, If you are getting the Warning msg in DIR screen, when changing the Document status. Press enter key one more time it will ask for the password. Enter the password. Thus the digital signature get complete.

Regards,

MRK

[Former Member · Accepted solution]

Hi,

Following is the error msg (but not warning msg) after pressing enter..

"Current digital signature process has been terminated"

is there any other setting such as workflow..etc which wil enable digital signature pop up to complete the digital signature process?

Thanks,

Manoj

[Former Member · Accepted solution]

Hi,

Following is the error msg (but not warning msg) after pressing enter..

"Current digital signature process has been terminated"

is there any other setting such as workflow..etc which wil enable digital signature pop up to complete the digital signature process?

Thanks,

Manoj

[Former Member · Accepted solution]

What is the signature method used in the signature strategy? It should be : System signature with authorization by SAP User ID and Password.

Also check user details and authorizations using t-code SU01.

In DC10 for this particualar status, the status type should be "S" locked, and Fld sel should be optional or no entry.Make sure that the SignStrat is used for this status.

Let me know if this resolves the issue.

[Former Member · Accepted solution]

Check you have a first name and surname for the user populated in SU01. Digital Signatures requires both fields to be populated or it will give you this error.

[Former Member]

You need to add those to flags for the status you want to have signature on.

espen

[Former Member]

Hi Espen,

I dint get to your term "You need to add those to flags for the status you want to have signature on"

What are the flags here and what has to be added to these flags?

Thanks,

Manoj

[Former Member]

Hi,

I dont have a system available here and now, but open the config for the status under dms in the IMG.

If you cant find it or i'm wrong, i'll look it up in a system tomorrow.

Regards,

Espen Leknes

[Former Member]

Manoj,

If you want to use digital signatures for each status do the following procedure

1) Define signature strategy for each status

2) Select status detail and assign signature stragey

3) Under 'Attributes' select 'Content version'

4) Select the 'Status type' as 'Locked'

Award points if useful

Regards,

Laxminarasimha

[Former Member]

Hi Laxminarsimha,

thanks for your help..

i tried with the options u sent but when i m changing the status following is the waring msg displayed "you must make a digital signature for this"

pls let me know from which option we can make digital signature so that we can change to next status.

Regards,

Manoj

[Former Member]

HI gurus,

i have done all those settings when i am going to cv02n in the status log no digital signature available is showing pls let now where ui have done mistake

in cv02n in environment i am unable to the digital signature it is in non changable mode

[kaushik_choudhury2]

Hi there ,

When you change the status & click the save icon are you getting the warning

Then you are suppose to hit the enter & the digital signature dialog will pop up where the user need to sign ....

Confirm that are you getting the warning ....

Regards

Kaushik