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SCs split into multiple POs, duplicate POs and PO items in reverse c/ to SC

Former Member
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Hi,

We are on SRM Server 550 SP10 ECS. We are facing the following situations intermittently in Prod. We are unable to simulate the same situation in Dev or Q environment. Again this does not happen for every SC it happens atleast once or twice in a day with a volume of few hundred shopping carts.

1) SC gets split into as many POs as SC Items. Let us say SC has 4 items, each item is created in one PO so we will have 4 POs w/ one item per PO in this example.

2) PO gets duplicated. Let us say SC has two items. Then two POs are created with identical SC items referencing the same SC

3) PO items are either jumbled or reversed in comparison to SC. Let us say in a SC you have 3 items in SC then the PO will contain items in say 3 ,2 , 1 order or 2, 3 1 order.

These POs are automaticaly created after Approval (no sourcing cockpit). The vendor, Purchasing Org, Document Type etc is same for all items in SC.

Anothe question: Once the approval of the SC happens in Workflow, the PO is automatically created via BAPI? or some job? Can anybody clarify the process that takes place from the Approval to PO creation (assuming the SC does not go to SOCO).

Thanks

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Answers (2)

Answers (2)

Former Member
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Hi,

In reference to your queries please find some possible resolutions below :

In case of Auto creation of P.Os the settings are made in SPRO for Sourcing as either sourcing never carried out or sourcing carried out w/o assigned source of supply.

SPRO > IMG > SRM > SRM server > Sourcing

In that for the concerned product category the above settings would have mentioned. If you want the Sourcing to be carried out please change the setting for the concerned product category to "Sourcing always carried out".

For your queries based on splitting of SCs into different P.Os i recommend you to rechek your split criteria which might be causing this problem. I have mentioned the related note below in bold.

Note 437207 - Incorrect item split in local purchase order

Note 770456 - Split of PO when SC contains material and service item

Note 1057530 - BBPSC02: Incorrect PO split when SC contains direct material

Note 1052650 - Sourcing cockpit: Split criteria for creating follow-on docs

Hope this makes you more clear and helps in resolving your issue.

Award points for helpful answers.

Rgds,

Teja

Former Member
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Hi

As told earlier in many replies.. please see the SAP Consulting OSS Note, which will answer most of your queries...

Note 861889 - Limitations on limit and service PO's in case of ECS

Related links ->

Hope this will help. Do let me know.

Regards

- Atul

Former Member
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Atul,

Thanks for the info. These are not Limit or Service item POs. These are Shopping carts with regular materials and the same sc when recreated in Q or Dev will go thru fine or even in prod similar SCs at other times do not end up with this issue.

We don't know the pattern when this happens.

Regards

Former Member
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Hi

Which R/3 and SRM support pqack versions are you using ?

Following is the criteria which is used to split POs

For Backend Purchase Orders

Company Code

Purchasing Org

Purchasing Group

Document Type

Vendor

Subtype (Direct/Hierarchy)

FI Logical System

Logical System from where an External Requirement comes

For Local Purchase Orders additional criteria is used to split POs:

Delivery Address (for higher releases)

Procument Card Number

Procurement Card Company

Please Check the Implementation of BADI BBP_SC_TRANSFER_BE (Method GROUP_PO) for any Customer Added Splitting Criteria. Please look at SAP documenatation of the Business Add-In BBP_SC_TRANSFER_BE, its Method GROUP_RQ and GROUP_PO. You can use to overwrite the standard and group SC items based on custom rules to create split the PO or RQ in EBP.

P.S. As soon as the purchaser assigns different SOS in the SC, you'll have different POs created.

Meanwhile, please go through the following pointers / SAP OSS Notes as well ->

Note 768164 - Multiple SCs via SoCo are processed incorrectly

Note 1057530 - BBPSC02: Incorrect PO split when SC contains direct material

Note 861889 - Limitations on limit and service PO's in case of ECS

You order a shopping cart with couple of items with same data (such as vendor etc). One of the item is a direct material. When you order the cart, the PO split criteria is creating multiple POs instead of a single PO.

Hope this will help. Do let me know.

Regards

- Atul