Copy attached documents from network activity to purchase order

[Former Member]

Has anyone ever tried copying attachments (e.g. MS Word documents) from an external activity in the project to the purchase requisition and purchase orders that are created from it?

Our client would like to attach detailed specs for the purchasing in the Project Builder. The specs will then be used by Purchasing when they request offers from vendors, and finally attach it to the PO when it is created.

Any ideas how this can be solved? Any best practices or recommendations?

We're working on 4.6C and don't use EBP.

Thanks in advance for the help!

Pim

[Former Member · Accepted solution]

I don't say Collaborative Engineering & Project Management (CEP) functionalities would help, but still it's worth exploring.

Check the link for more information on CEP

http://help.sap.com/saphelp_erp2005/helpdata/en/6b/385038d2c1ba03e10000009b38f8cf/frameset.htm

Regards

Sreenivas

[Former Member]

Hi Pim,

If the same document should be used for more than 1 object, it is better to my opnion to use a link and not an attachement (in that way you are sure to have the same information, it is a golden rule never to have the same info twice). You have to think about where to put your documents. You could use for instance a file server. Other solutions supported by SAP are possible.

You could make use of an ABAP development to create the same link to the purchase requisition as to the activity (based on a user exit or use a workflow to trigger the creation of the link).

Regards,

Paul