Credit Management group wise

[former_member194164]

Hi all,

pls guide me on credit management group wise, if possible with detailed screen shots and significance.

regards

vikas chhabra

vikaschhabra2@gmail.com

[Former Member]

CREDIT MANAGEMENT

In normal business process, credit sales are most important. Each and every customer purchases the material on credit basis. When the business grants materials on the basis of the credit then there should be certain limit for the credit, otherwise business incurs loss if customer not paid back. so has to avoid this kind of situation SAP provided a tool called credit management/Risk management by which the business can monitor the credit policy of the customer. To look after the credit policy of the customer, one organizational unit can be defined and maintained in FI module and whose responsibility is to grant and to monitor credit of the customer that is called CREDIT CONTROL AREA.

(1) CREDIT CONTROL AREA:

It is an independent organizational unit which is responsible to grant and to monitor the credit. Credit control area can be defined for a single company code or it can be defined to number of company codes that means one credit control area can have number of company codes.

Path:

IMG

Enterprise structure

Definition

Financial accounting

Define credit control area

Choose existing one, copy, rename it

Currency: assign the currency of the credit control area

Update: Ex. 000012

it is the update for open orders/delivery/billing document values. It controls when the open sales orders, deliveries and billing documents are updated. the following update groups can be assigned for updating credit related statistics in S & D.

1) Update group 000012:

If we assign this update group for credit control area then the documents are updated like below:

a) Sales orders: it increases open order value from delivery relevant schedule lines.

b) Delivery document: it reduces open order values and increases open delivery value

c) Billing documents: it reduces open delivery value and increases open billing document value.

d) Financial accounting document: it reduces open billing document value and increases open items.

2) Update group 000015:

a) Delivery document: it increases open delivery value and in increases open billing document value.

b) Financial accounting document: it reduces open billing document value and increases open items.

3) Update group 000018:

a) Sales orders: it increases open delivery value

b) Billing document: it reduces open delivery value and increases open billing document value

c) Financial accounting document: reduces open billing document value and increases open items

If system unable to update the document with specified update group then it will go to next possible update group.

Ex: if we assign update group 000012, which is in delivery document reduces open order value and increases open delivery value. If in the sales order some items are not relevant for delivery then system automatically determines update group 000018.

Fiscal year variant: ex: K4

Default data for automatically creating new customers:

If maintain the values in any one of the fields then system automatically creates credit control area date for new customers by default.

Risk Category: ex: 001

Credit limit: maintain amount (specify the credit limit of the customer)

Representative group: ex: 001

Assign credit representative group who is responsible to monitor the credit of customer.

□Check all company codes:

It specifies that this credit control area is eligible for all the company codes. save it.

(2) Assign company code to credit control area

(3) Assign sales area to credit control area

(Due to this assignment the credit limit will be apples for all the materials that belong to different divisions), save it & exit.

Define groups: (FI-CO settings)

Here we assign groups and assign this groups to customer.

 IMG

 financial accounting

 accounts receivables and accounts payable

 credit management

 Credit control account defines groups.

Go to new entries and define credit groups and assign this group to credit control area.

Define Risk Categories FI-CO settings)

Here we define risk categories for the credit control area and assign the risk category to the customer

Path: same as above

Define risk categories

Go to new entries and define risk categories, 001-high risk, 002-medium risk, 003-low risk

Assign to credit control areas

Define credit representative groups:

It is a user group for particular credit control area and we assign each customer to a customer group.

Path: same as above

Go to new entries, define credit representative group and assign it to credit control area, save it & exit.

Define Credit Representatives:

Here we allocate credit representatives to credit representative group for credit control; each credit representative group is responsible for certain number of customers

We define one partner function for each credit representative group.

Ex: partner function KB, Partner type PE

Path: same as above

credit.rep.group. CCA partner function partner counter co. code personnel no. NameID.no

001 1000 kb check

This personnel number should be assigned to HR Master Record.

SD CONFIGURATION SETTINGS:

Enter settings

Path: IMG

S&D

Basic Function

Credit Management/Risk management

Credit Management/ Risk management setting

Enter setting.

a) conditions-procedure:

Choose our pricing procedure & Assign Subtotal as ‘A’-KOMP-COMPRE credit price, to net value or gross value.

b) Configurationally partner functions:

-Select sales doc .header, Click on ‘change’ icon

-Select partner determine procedure (TA) (click on partner function in procedure control button under dialog structure. & check partner function KB-credit Rep. KM-credit manger as a mandatory, as for these 2 factor belong to partner type PE (personal)

Credit Representative & credit manager are employees in the business who are responsible to monitor the credit of the customer.

c) Output types:

Here we define output type ex:-KRML-credit processing.(choose it position button select it )

*General data:-

Access sequence: 005

Check Access to conditions:

Check multiple

*Default Values:

Dispatch time: send immediately

Transmission medium: simple mail

Partner Function: KB

>G0 to VV11. Create condition Records for out put type KRML

>Specify output type KRML, Specify Key combination & select the condition tables

>Specify credit control Area, credit Group, Risk category partner function-Kb, Transmission medium: 7(simple mail)

>specify dispatch type: 0, language: EN

>Select condition line item & click on communication & maintain the data (message)

>Go back, save it & exit

This out put can be used to exchange credit information.

Maintain SD update in LIS for credit management

Path:

IMG

Logistics-General

Logistics information systems

Logistics data warehouse

Updating

Updating control

Activate update

Sales &Distribution

--Choose ‘so66’, & click on it & check day on it & check day on popup box. So that system updates open orders for credit Management daily wise.

b) DETERMINE ACTIVE RECEVIBLE FOR ITEM CATEGORY

--Choose Item category TAN & check credit active.

This indicator proposes into VOV7 of TAN.

Receivable Risk management

When sell the goods payment guarantee for the goods plays a vital role, along with credit management receivable risk management provides another effort tool guarantee agent credit risk

a) Define forms of payment guarantee

-- go to new entries & define payment guarantee form ex; z1

& payment guarantee category: 3 payment card financial document category: R-receivable Financial document type, 01letter credit payment guarantee form payment cards

b) Define & Assign payment guarantee schemes

a) Define payment guarantee schemes

Here we define payment guarantee procedure

ex;-000001-letters of credit.

000002-payment card

-Assign forms of payment guarantee. Select own payment guarantee procedure click on form s of payment grantee

--Go to new entries, specify sea no: 02 specify payment guarantee form;Z1-payment card

b) Define customer determination schemes her we define customer guarantee procedures

ex:- 0001- letter of credit

0002- Payment cards

C) Define document determination schemes

Here we define document determination. Procedure

ex:- 01-standard

0 2 – letter of credit

it will be proposed into V0V8 of ex;-or

d) Assign document scheme to order types:

- choose sales doc type or assign document payment guarantee procedure Ex: 02 so that system automatically proposes this payment guarantee procedure by default.

e) Define payment guarantee scheme determination

-- Go to new entries, specify customer, payment guarantee procedure (0002) document guarantee procedure (01) Assign payment guarantee procedure

Ex;- 000002.

Save it & exit

With this configuration setting payment card concept can be mapped.

CREDIT MANAGEMENT:-

Define Credit Rules:

Path: IMG – SALES & DISTRIBUTION – BASIC FUNCTIONS – CREDIT MANAGEMENT / RISK MANAGEMENT – CREDIT MANAGEMENT –

1) Define Credit Rules:

Here we define Sales Documents, Delivery Documents and PGI documents as those transactions deal with credit management in the same manner.

ex:- 01 – Credit group for sales order

02 – Credit group for delivery

03 – Credit group for goods issue.

2) Assign sales documents & delivery documents:

a) Credit limits check for order type:

Choose sales document type OR, & assign type of credit check that system has to carry out for the sales order.

If system has to carry out simple credit check then assign the values from ‘[] to C’

If system has to carry out automatically credit check then assign value as

‘D’ – Automatic credit check. Depending upon the value that we set here system responds when the credit limit exceed. If you set ‘C’ then system blocks the delivery for the sales order & the authorized person in the business has to take the decision whether to accept the order or to reject the order.

b) Credit limits check for delivery types:

Choose delivery document type LF & assign credit group for delivery as a 02. & assign 03 – credit group for goods issue on goods issue for credit group.

Save it & exit.

(A)CARRYING OUT SIMPLE CREDIT CHECK (blank, A, B, C)

Go to VA01, raise the sales order.

Specify the order quantity whose value exceeds customer’s credit limit & check the status.

System gives the status that ‘Credit limit has been exceeded’

Save the sales order

System blocks the delivery (in delivery document) then the authorized person can release the block by taking transactions Ex: - VKM4 – ALL

VKM3 – sales document

VKM5 – delivery

Path: Logistics – S&D – Credit Management – S&D Documents – VKM4- All.

Specify ‘Credit Control Area’, ‘Document type’ & Select Sales document & deliveries.

Click on ‘Execute” Icon

Select ‘Sales Document’, Click on ‘Release ‘button

Click on ‘Save’

Click on ‘Lead list’

Go to VL01N

Initiate out bound delivery

Go to VF01 raise the Invoice.

Note: System doesn’t release the order level, delivery level then go to VA01 & remove the ‘Credit Limit Lock’ at header level.

- Save it & Exit.

(B) AUTOMATIC CREDIT CHECK (D)

System carries out automatic credit check by following different checks. System gets credit exposure in automatic credit check like simple credit check. But it has the more control on the document then the document then the simple credit check.

MAINTAIN MASTER DATA (FD32)

PATH: Logistics S & D  Credit management Master data  FD32  Change.

While defining credit control area the FI/CO consultants they maintain this values in the field like credit group, credit limit & checking group, risk category.

System automatically creates credit master for new customers. In credit master we maintain data as well as system also updates certain data.

Specify customer number, credit control area,

Check overview, check address, check control data, check status, and check payments.

Overview:

System gives the overview of the customer’s credit history .Ex: what is the credit limit, credit exposure dunning levels etc

Address:

System gets the address from the customer master

Control data:

Specify the total limit (total credit limit)

Specify the individual limit at the company code level

Currency: INR

Status

total company cod In this screen system shows the data like credit limit and how much credit limit used what is the receivables value, sales value, customer risk category and customer credit group.

Payment history:

In this screen system shows the payment history of the customer-payer if he paid any amount. System updates this screen with payment details due to the indicator that we check in co code data section of customer master in payment transaction tab ‘check payment history’, save it.

AUTOMATIC CREDITY CONTROL OVA8)

Path: IMG SD basic functionscredit management/risk managementcredit management.

Define automatic credit control:

Go to new entries,

Specify credit control area, risk category and credit group

Document controlling (first section)

--No credit check:

We can specify the routine for credit control area ex: when system should not carry out credit check for sales document which doesn’t contain line items

Check item check:

This control specifies from where system has to carry out credit check in document. ex: as soon as the user enter the customer number in the sales order or enter the material number

Released documents are still unchecked:

Deviation in percentage:

It specifies the deviation factor for documents that have already been approved for the credit. Ex: if u specify deviation factor 10% & order for 10 boxes & the price Rs. 100/- and the credit approved for the Rs.1000/-, then customer wants additional boxes the deviation factor exceeds 10%, and then system automatically carries out credit check again.

Number of days:

Specify the number of days after which a changed document must be rechecked for the period. It is used for credit document that have already been released by credit representative but if they have subsequently changed then system doesn’t carry out another credit check, if

The value of the changed order is not greater than the value already approved for the credit.

The current date is not greater than the original release date plus number of days that we specified here.

Credit limit seasonal factor (percentage):

specify a percentage tolerance for this limit up to which the customers credit limit may be temporarily extended or reduced ex: if us enter 5% her and if u select minus fixed then if the customer credit limit is 10,000 and it is extended by further 500/-.

From & To:

Specify the dates by which the plants have to confirm the quantities. It is used for promotions.

Check in financial accounting:

Check-payer:

It indicates the credit checks against open items, oldest open item and dunning level are carried out using the open items and the dunning level of only with current payer. System doesn’t take other payers who are assigned to this credit area.

Permitted days and permitted hours:

It specifies the time period for accounts receivables summery in days & hours. System uses this value to verify whether the data in the accounts receivables summary exceed the period that we set in days & hours.

STASTIC:-

System takes open sales document, delivery, billing document, open items into consideration to carry at credit check. System gets the credit exposure with the total value document and customers credits unit. If the credit limited exceeded this system reacts according to value that we get in reaction fields

DYNAMIC:-

In dynamic credit check system gets the credit exposure the static part. But the difference between static &dynamic is, dynamic check contains horizon period ex 2 month.

To evaluation the credit check system takes for the open items, open orders, open delivery into consideration that falls below the 2 month. System doesn’t take those documents that fells after 2 months.

rewards if it helps