Account Authorization Checks

[former_member114630]

In SRM 4.0, we use the backend to determine what account authorization a user has. This has worked pretty well until we applied SP12.

All of our users were given the Employee job role in SRM in order to create carts. If the user is considered a central user, they can create carts using any account. After SP12, these users were only able to create carts to funds centers in their profile and it did not look at the fact that they also had central roles.

Our programmer has modified his authority check function module. However, this will look at users that have any central role. We don't want that to happen. Without completely modifying the function module, how do other organizations allow their central users to create carts using any account. Are they given a separate role on the SRM side that differs from the departmental users?

Would the separate role in SRM override their R3 security?

Any help and advice would be greatly appreciated. Thanks.

Monique Stephens

[dean_hinson2 · Accepted solution]

Monique,

We do not limit g/l accounts by user per se. That is a large task for a company of our size and we have too many exceptions to the rule.

Instead, we created a custom table, overriden the search help and added custom edits to limit g/l accounts by material group (product catagory). This guides the usage of g/l accounts which keeps our account group happy.

BTW, we also doo addtional check for account assignments (orders, WBS elements, etc.) to prevent problems in R/3, which keeps our purchasing group happy.

I hope this helps.

Regards, Dean.

[former_member114630 · Accepted solution]

Our issue is not related to the G/L accounts. It has to do with cost centers and WBS elements. Our users are only allowed to charge against accounts they have in their user profile on the R3 side.

But, for our central users, they need the ability to create carts to any cost center or WBS element.

I don't know if giving the central users a separate role in SRM different from our normal shopping cart creators is the best route to take.