Shruti,
Text determination is used in SD for the simple reason of maintaining some extra information in the documents which is required as per business process and requirements.
Say for example if you are processing the order for a customer, and you want to maintain extra information for a customer feedback or your comments (Eg:-Credit related text etc) on that transaction then either you can maintain text object for a customer or sales document type. With this it is easy to get the record.
Some text object if required you can also maintain in the incompletion procedure with the help of an ABAPer or in the text determination itself you can define as Obligatory.
There are different levels at which you can maintain, which you can check in customizing.
The following text objects exist:
customer
central texts
accounting texts
texts concerning the contact persons
sales and distribution texts
sales document
header texts
item texts
delivery
header texts
item texts
billing document
header texts
item texts
CAS
Step by Step Config:-
1) T-code VOTXN, for the text object Customer>Sales and distribution>click the Text types-->create your 4 digit Text ID
2) Come back to initial screen of this t-code and again select the text object Customer-->Sales and distribution and click change. Select the text procedure and double click on the Text IDs in text procedure. Here you create a new sequence and select the 4 digit Text ID you have created initially.
3) Assign the Text procedure which you have selected in step2 and double click on Text procedure assignment .Here you assign the Text ID to the Customer Account group.
4) In the customer master, sales area tab>Extras menu>text, Select the text which you have created now and enter text into it and save.
The text which you have created now ,can be used for multiple purpose(Ex. sales order,delivery,billing,pricing,inforecords,legal). For example in this case, You just want to display this text during sales order processing, then proceed as follows,
5)T-code VOTXN ,for the text object Sales document>Header>click the Text types-->create your 4 digit Text ID.
6) Come back to initial screen of this t-code and again select the text object Sales document-->Header and click change. Select the access sequence and create new access sequence(This access sequence is similar to that of in Pricing).Select this access sequence and double click the access sequence for text ids.Here in the first column this is Serial no. second column is text object(This is the area from which text has to be refer. In our case we have created the customer Text object for sales and distribution area, so i.e.KNVV) and the next column is Text id, this is the id which we have created at customer text object for sales and distribution initialy, at step 1). The next column is partner function, it will identify for which partner this text has defined. Next 2columns are Languages (if you want to define for all language or specified language), next column is for specified language for partner function. if you have any requirement to be fulfilled you can create those requirements in the next columns or else leave blank, save and come back to text proceudure.id.
7) Select the text procedure (for ex.01-Sales header) and double click on the Text IDs in text procedure. Create new entries Fill in the sequence and the text id which we have created for sales document-header(in step 5).There is a small check box in the 3rd column which is used whether the text should be refered or copied(this is used if you want to modify the text during the sales order processing or just display the originally text as it is),next column is whether the text should be displayed while creating or it is not obligatory, last column is access sequence, this is nothing but the sequence which we have created in step 6) and save.
😎 in the final step assign the text procedure id to the particular sales order.
As already we have created the customer text in the customer master record, so during the processing the sales order, the text should be displayed once the customer number is keyed in.
Reward if this helps..
Regds
MM
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