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One calc fee document for two different SC

Former Member
0 Kudos

Hi to all,

We are charging the students accordingly to the SC they are register at. This means that some students can be register for more than one SC.

When this happens we would like to see a document for each calculation fee (for each plan), what we are getting is one document which holds both fees (in the case the student have 2 SCs) and the worst of everything is that the system is adding up the two fee for each plan example:

What we want to see in the account statement of a student:

Document....Position....Obj.....Due Date...... Amount

10000004......001.........TUIT....01.08.2007....100 (first SC)

10000004......002.........TUIT....01.09.2007....100 (first SC)

10000004......003.........TUIT....01.10.2007....100 (first SC)

10000004......004.........TUIT....01.11.2007....100 (first SC)

10000004......005.........TUIT....01.12.2007....100 (first SC)

10000005......001.........TUIT....01.08.2007....150 (second SC)

10000005......002.........TUIT....01.09.2007....150 (second SC)

10000005......003.........TUIT....01.10.2007....150 (second SC)

10000005......004.........TUIT....01.11.2007....150 (second SC)

10000005......005.........TUIT....01.12.2007....150 (second SC)

TOTAL.....................................................1250

What we are getting:

10000004......001.........TUIT....01.08.2007....250 (first & second added up)

10000004......002.........TUIT....01.09.2007....250 (first & second added up)

10000004......003.........TUIT....01.10.2007....250 (first & second added up)

10000004......004.........TUIT....01.11.2007....250 (first & second added up)

10000004......005.........TUIT....01.12.2007....250 (first & second added up)

TOTAL.....................................................1250

Do anyone knows how to fix this issue?

At least we would like to see ONE DOCUMENT but with 10 open items, not added up.

By the way both SCs have two different COST CENTERS, and in the document for GL we are getting 2 position for the income account, one for each cost center

Thank you

Sergio

1 REPLY 1

former_member195888
Active Participant
0 Kudos

Hi,

generally it is possible to use the additionally created fee calculation documents to retrieve complementary itemized information of the pricing. It is possible to use this information also in the bill to a student etc.. To enable having a pricing information per item stored, you have to activate "Save Price per Item" in the section "Fee Calculation Documents" in the IMG.

This does not change the way the fee is posted to the account. Creating seperte documents is likely neither really required nor easily to accomodate at all. However it provides the required information. If this seems not to be sufficient, I recommend to take a closer look at why the posting should be different (beyond having the information view provided by the fee calculation documents). For example, this is sometimes an area where essentially funds management plays a role - if you look at the document item you will probably recognize that the Funds Management data is associated with the line item - i. e. for different fund centers/ funds for different programs the posting would likely be different from different cost centers (which is summarized on a GL level).

Regards

Joachim