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automatic V simple credit check

what r the advantages of automatic over simple credit management

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<b>Simple credit limit check</b>

A credit limit check can be carried out when sales documents are created or changed. The check is carried out within one credit control area. When changing a document, the check is repeated if changes regarding quantity or value are made. A credit control area consists of one or more company codes. A sales document belongs to one credit control area depending on the allocation of the sales organization to a company code. The SAP System checks the credit limit which was granted to the customer in this credit control area. The credit control areas and the credit limit of a customer are defined in financial accounting and entered in the customer master record. During the check, the SAP System totals the receivables, the open items from special G/L transactions and the net value of the sales order for every item of a sales document. The open items take into account obligations bound by contract which are not recorded for accounting purposes but which involve expenses through diverse business transactions. The total is compared with the credit limit. If the limit is exceeded, the system responds in the way defined by you in the configuration menu.

<b>Automatic Credit Check</b>

The automatic credit check can target certain aspects during a check and run at different times during order processing. In this menu option, you can define your own credit checks to correspond to your requirements in the area of Credit Management.

You can determine an automatic credit check for any combination of the following:

Credit control area

Risk class (classifying attribute for your customers from the viewpoint of credit risk which is maintained in FI Customizing)

Credit group

<b>Example</b>

You can define a credit check for a certain credit control area and for all sales orders in which the customer has risk class 2 (RK2).

It is possible to define a system response for each credit check (for example, warning message). In the case of a warning message, a block can be set in the credit status of a document.

When you define automatic credit checks, you can also freely define requirements which cause a document or the forwarding of the material requirements to MRP to be blocked. This is described in the IMG section "Make default settings for Credit Management".

If you define your own credit checks, proceed as follows:

specify type of check

specify scope of check

specify system response to check

allocate credit control areas

define and allocate risk classes if necessary

allocate credit group

assign description to the credit check

<b>Types of credit check</b>

The following types of credit checks can be carried out:

Static credit limit check

Credit allocation depends on the total value of open orders, deliveries, billing documents and open items.

Dynamic credit limit check

The dynamic check includes both a static part which checks all open items, deliveries and billing documents and a dynamic part which checks all outstanding order values, that is, all orders not yet delivered or partially delivered. The value resulting from the checks is accumulated up to the shipping date in the information structure "S066" in freely definable time units or periods (day, week, month). This information structure is entered in Logistics Controlling and described in the section "Carry out default settings for credit management" under Basic functions.

To define the credit check, you specify a certain number of relevant periods from which a date in the future can be calculated (for example, 10 days or 2 months depending on the selected period). This ensures that sales orders which lie further in the future are not used to determine the credit exposure.

The total of the static and dynamic part of the check must not exceed the granted credit limit.

Credit check on the basis of the maximum document value

The sales order value or the value of goods to be delivered must not exceed a certain value defined for the credit check. The value is stored in the currency of the credit control area. In particular, this check is useful if the credit limit of new customers has not yet been specified. This check can be accessed explicitly by a risk class reserved for new customers.

Credit check when changing critical fields

The credit check is started when changes are made to credit-relevant document fields so that they differ from the default values proposed from the customer master record (terms of payment, value days and fixed value date).

Credit check at the time of the next internal check

The credit check is started automatically on a certain date. All sales orders entered up to this time are regarded as not critical.

Credit check on the basis of overdue open items

The ratio between open items, which are overdue by more than a certain number of days, and the customer balance must not exceed a certain percentage.

Credit check on the basis of the oldest open items

The oldest open item may only be a certain number of days overdue.

Credit check against maximum allowed dunning levels

The dunning level of the customer may only assume a certain maximum value.

Customer-specific credit checks

If you require further checks to those defined in the standard system, you can define them in the corresponding user exits (LVKMPTZZ and LVKMPFZ1).

Regards

Nadarajah Pratheb

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