<b>2. How is the data usually uploaded to SAP</b>
P-Cards statement includes most information, by prior setup with the bank or who ever provides this service, that are required for a ready process of upload of those transactions through a journal.
The P-card that I happened to work with, had a Z table that had all the valid GL accounts and cost objects that were expected (WBS and cost centers). This was refreshed weekly. This was an outgoing interface, where the person incurring can enter the object against which he/she incurred such expense.
A journal upload program was created to read the incoming file and load into SAP.
<b>1. What is the format of P-Cards monthly statement that is received</b>
The format would be in a csv or any of its close associates that would provide the date, GL accounts, amount and text etc.
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3. On verification, how is the account coding done.</b>
The data required for upload is usually already cleaned, by the person who incurred such expense and the service provider. The validation is taken care, mainly because of the outgoing interface with the P-card providers. It will be a smooth upload, except in cases when cost object is current.
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4. On Verification and Coding, how is data uploaded to SAP for payment</b>
Usually, the process is automated, the moment the file arrives, the Zprogram will run to upload.
<b>5. Any other process that is done to conclude the P-Card settlement?</b>
Settlement can be done probably by a standing instruction with your bank.
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