Retention invoice

[Former Member]

Hi All,

Can you please tell me what is retention invoice ?

How it works in SAP?

Thanks

Arun

[Former Member]

Hi Arun,

Retention means the data that is present in the system before it is archived.

In SAP we will not mention the Retention period but we will mention Residence period.

Residence period is the time that data reaches the criteria for archiving.

For Example: If you mention Residence period as 12 months for Billing document, then you cannot archive this billing document till 12 months from the date of creation.

Say you have archived this billing document in 15th month. This 15 months is the Retention time. Means you have retain the data till 15 months.

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-Thanks,

Ajay

[Lakshmipathi]

Hi Arun

The retention period for invoice documents can be configured in the Customizing system. The posting date contained in the invoice document header is the key date for the retention period.

If a retention period has not been set in Customizing, the system takes the minimum retention period as 9999 days.

<b>Presettings

</b>

In the Customizing system of Invoice Verification you can set the retention period for invoice documents per company code via Define document life.

You specify technical values for the archiving session (such as name, path, and maximum size of the archive file) and settings for the deletion program in Customizing for Archiving.

<b>Authorizations

</b>

To archive invoice documents, you need authorization for the object M_RSEG_WMB (invoice documents in company code) with activity 06, in addition to the General Archiving Authorization.

<b>Reading Archived Data

</b>

Archived documents can be displayed. To do so, from the Logistics Invoice Verification menu, choose Further Processing &#61614; Archiving &#61614; Display arch.doc.

Thanks

G. Lakshmipathi