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Best SAP Practices followed for Export Business (Sales)

Former Member
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Hi,

Can anyone help me in getting Best SAP Practices for Export Sales Cycle. Project not yet started so before that i need to get a grip on the same before starting Blueprinting phase.

Rewards for sure.

Regards,

Sreekanth

Accepted Solutions (1)

Accepted Solutions (1)

Former Member
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Hi Srikanth,

Please refer the below mentioned information:

EXPORT IMP STEPS:

1) Creating Inquiry

Use

An inquiry is the first step in the order cycle. Inquiry is created to represent Customers Inquiry in the System.

Prerequisites

• Customer Master.

• Material Master.

• Pricing Conditions.

• Pricing procedure assignment.

• Excise duty details of the Customer (J1ID or in Customer Master).

• Tax code.

• Exchange rates maintained.

Procedure

1.Access the transaction choosing one of the following navigation options:

SAP R/3 menu Logistics  Sales and distribution  Sales Inquiry  Create

Transaction Code VA11

2) Creating Quotation

Use

A quotation is used to determine material, their quantities and prices and payment terms that are valid for a given sold-to customer during a specified time period.

Prerequisites

• Inquiry Document.

• Payment terms.

Procedure

1. Access the transaction choosing one of the following navigation options:

SAP R/3 menu Logistics  Sales/Distribution  Sales  Quotation  Create

Transaction Code VA21

3) Creating Sales Order

Use

• Sales Order is created to represent Customer’s requirement in the System.

• Sales Order will calculate the price and check for the availability of Materials

Prerequisites

Quotation

Procedure

1.Access the transaction choosing one of the following navigation options:

SAP R/3 menu Logistics  Sales and Distribution  Sales  Order  Create

Transaction Code VA01

4) Creating Pro Forma Invoice

Use

Pro Forma Invoice is created in order to inform the Customer about the value of the goods, so that he will make arrangements for the payment to be made, when goods arrive at his place.

Prerequisites

Sales order.

Procedure

1. Access the transaction choosing one of the following navigation options:

SAP R/3 menu Logistics  Sales and distribution  Billing Billing document  Create

Transaction Code VF01

5) Creating Outbound Delivery

Use

Delivery Document is created to determine Batches, Pick the goods and to do the Post Goods Issue. Usually batch determination will be carried out automatically. However, if no batch matches the selection criteria, the batch determination can be triggered manually. In the below mentioned example, Batch will be determined automatically based on the Production Date on FIFO basis.

Prerequisites

• Sales order.

• Shipping Point.

• Availability of Materials.

Procedure

1. Access the transaction choosing one of the following navigation options:

SAP R/3 menu Logistics  Sales/distribution  Shipping and Transportation  Outbound Delivery  Create  Single Document  With Reference to Sales Order

Transaction Code VL01N

6) Creating Billing Document

Use

Billing Document is created to send a Commercial Invoice to the Customer. It will also update the corresponding GL Accounts

Prerequisites

Post Goods Issue must be completed for the Delivery document.

Before making the Billing document, you have to check the GL account 58150000 (Freight outwards). In the Control data Tab of the GL account, the Tax category should be * (star) and Posting without Tax allowed should be checked. To check that, go to Transaction Code FS00, enter the GL account, choose on Change icon and choose on Control data Tab and make the required changes to the GL account.

6-a) Printing Billing Document

Use

Billing Document is printed to send it to Customer.

Prerequisites

• Output Type defined

• Billing Document Created

• Output type condition record created.

Procedure

1. Access the transaction choosing one of the following navigation options:

SAP R/3 menu SAP Easy Access menu  Logistics  Sales and distribution  Billing Billing document  DIsplay

Transaction Code VF03

7) Creating Excise Invoice

Use

Excise Invoice is a legal document to be submitted to the Excise Authorities.

Prerequisites

• Post Goods Issue must be completed for the delivery.

• Billing document created.

Procedure

1. Access the transaction choosing one of the following navigation options:

SAP R/3 menu SAP User menu  Indirect Taxes  Sales / Outbound Movements  Excise Invoice  For Sales Order  Outgoing Excise Invoice Create

Transaction Code J1IIN

7-a) Printing Excise Invoice

Use

Excise Document is a legal document, which must accompany when goods are being sent to the Customer.

Prerequisites

• Output type condition record created.

• Excise Invoice created

Procedure

1. Access the transaction choosing one of the following navigation options:

SAP R/3 menu SAP User menu  Indirect Taxes  Sales / Outbound Movements  Excise Invoice  For Sales Order  Print

Transaction Code J1IP

😎 Creating Excise Bond

Use

Excise bond is a document that effectively licenses a manufacturing plant to remove goods from its premises without paying basic excise duty, on condition that the goods are then exported.

Procedure

1. Access the transaction choosing one of the following navigation options:

SAP R/3 menu SAP User menu  Indirect Taxes  Master Data  Bond master  Create Bond

Transaction Code J1IBN01

9) Creating ARE-1

Use

ARE 1 document is created with reference to an Outgoing Excise Invoice. This is attached to a Bond document. This document is a proof that, goods are meant for exports and Excise duty need not be paid for these goods, which are mentioned in the ARE-1.

Prerequisites

• Excise document created.

• Bond Created.

In case of Batch Managed Items select the Line item where there is a quantity in Dispatch qty column and do the following activities. Ignore the line items where there is no quantity.

Procedure

1. Access the transaction choosing one of the following navigation options:

SAP R/3 menu SAP User menu  Indirect Taxes  Sales / Outbound Movements  Excise Bonding  Exports Outside India  Central Processing  ARE1 Create

Transaction Code J1IA101

9-a) Printing ARE1

Use

ARE – 1 document Printed for submitting to Excise authorities.

Prerequisites

1. ARE-1 Document Created.

In case of Batch Managed Items select the Line item where there is a quantity in Despatch qty column and do the following activities. Ignore the line items where there is no quantity.

Procedure

1. Access the transaction choosing one of the following navigation options:

SAP R/3 menu SAP User menu  Indirect Taxes  Sales / Outbound Movements  Excise Bonding  Exports Outside India  Central Processing  ARE1 Create/Change/Update/Cancel/Display

Transaction Code J1IA101

10) Posting ARE1

Use

After the excise officer has confirmed that all the details are correct, you can post the ARE-1 document.

Prerequisites

ARE-1 Document Created.

In case of Batch Managed Items select the Line item where there is a quantity in Despatch qty column and do the following activities. Ignore the line items where there is no quantity.

Procedure

1. Access the transaction choosing one of the following navigation options:

SAP R/3 menu SAP User menu  Indirect Taxes  Sales / Outbound Movements  Excise Bonding  Exports Outside India  Central Processing  ARE1 Create/Change/Update/Cancel/Display

Transaction Code J1IA101

11) Updating ARE1

Use

When the goods arrive at customs, the customs officer checks them against the excise invoice and the ARE-1. If there are any discrepancies in the quantity of the goods, he records them on the ARE-1.To record this we update the ARE-1 document.

Prerequisites

2. ARE-1 Document 123 Created.

In case of Batch Managed Items select the Line item where there is a quantity in Despatch qty column and do the following activities. Ignore the line items where there is no quantity.

Procedure

1. Access the transaction choosing one of the following navigation options:

SAP R/3 menu SAP User menu  Indirect Taxes  Sales / Outbound Movements  Excise Bonding  Exports Outside India  Central Processing  ARE1 Create/Change/Update/Cancel/Display

Transaction Code J1IA101

12) Updating ARE1 – Countersigned by Customs

Use

The customs officer checks the goods against the excise invoice and the ARE-1. If there are any discrepancies in the quantity of the goods, he records them on the ARE-1.To record this we update the ARE-1 document.

Prerequisites

3. ARE-1 Document 123 Created.

In case of Batch Managed Items select the Line item where there is a quantity in Despatch qty column and do the following activities. Ignore the line items where there is no quantity.

Procedure

1. Access the transaction choosing one of the following navigation options:

SAP R/3 menu SAP User menu  Indirect Taxes  Sales / Outbound Movements  Excise Bonding  Exports Outside India  Central Processing  ARE1 Create/Change/Update/Cancel/Display

Transaction Code J1IA101

13) Updating ARE1 – Document Approved and Returned by Customs

Use

The customs department now returns the documents to the plant. To record this we update the ARE-1 document.

Prerequisites

ARE-1 Document 123 Created.

In case of Batch Managed Items select the Line item where there is a quantity in Despatch qty column and do the following activities. Ignore the line items where there is no quantity.

Procedure

1. Access the transaction choosing one of the following navigation options:

SAP R/3 menu SAP User menu  Indirect Taxes  Sales / Outbound Movements  Excise Bonding  Exports Outside India  Central Processing  ARE1 Create/Change/Update/Cancel/Display

Transaction Code J1IA101

14) Updating ARE1 –Sending ARE-1 to Excise Department

Use

Once the customs officer has returned the ARE-1 to you, you send it to the excise department so that they can cross-check it against their original ARE-1.

Prerequisites

ARE-1 Document 123 Created.

In case of Batch Managed Items select the Line item where there is a quantity in Despatch qty column and do the following activities. Ignore the line items where there is no quantity.

Procedure

1. Access the transaction choosing one of the following navigation options:

SAP R/3 menu SAP User menu  Indirect Taxes  Sales / Outbound Movements  Excise Bonding  Exports Outside India  Central Processing  ARE1 Create/Change/Update/Cancel/Display

Transaction Code J1IA101

15) Updating ARE1 - Closing ARE1 once Excise clears the documents

Use

When the excise department sends you confirmation that the ARE-1 is correct, you record the date in the system. This closes the ARE-1.

Prerequisites

ARE-1 Document sent to Excise Departments.

In case of Batch Managed Items select the Line item where there is a quantity in Despatch qty column and do the following activities. Ignore the line items where there is no quantity.

Procedure

1. Access the transaction choosing one of the following navigation options:

SAP R/3 menu SAP User menu  Indirect Taxes  Sales / Outbound Movements  Excise Bonding  Exports Outside India  Central Processing  ARE1 Create/Change/Update/Cancel/Display

Transaction Code J1IA101

J91: Export Sales under Bond- http://help.sap.com/bp_bblibrary/600/Documentation/J96_BB_ConfigGuide_EN_IN.doc

J96: Deemed Export-http://help.sap.com/bp_bblibrary/600/Documentation/J96_BB_ConfigGuide_EN_IN.doc

It Gives U Some Input about the EXport Business Process..

Hope it help ful..

Reward If helpful...

Regards...\

Praveen Kumar.D

Answers (2)

Answers (2)

Former Member
0 Kudos

HI

GO THROUGH THIS LINK AND SELECT INDUSTRY AND COUNTRY

http://help.sap.com/bestpractices/BBLibrary/bblibrary_start.htm

Lakshmipathi
Active Contributor
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