Text Determination & Configuration

[Former Member]

Hi Friends,

Please mail me the details for text determination and configuration required for populating sales order with additional details from Material Master

Mail id- shinutt@yahoo.com

Thanks in advance

Regards,

SJT

[Former Member]

Thanks a lot... but I cannot award points as I did not post this as a question. I will keep this in mind next time,

Regards,

SJT

[Former Member]

Hi Shinu Thomas

The text determination procedure is created for a text object, the possible text objects are Sales Doc-Header

-Item

Same for Delivery and billing documents, further the text objects can be customer/material info records, shipment doc. header, for customer master the texts can be central/contact person/SD texts.

1,a)The text determination procedures assigned to respective objects, like for customer master it is assigned to the account grp of the customer master similarly for sales header it is assigned to the sales doc type, for item to the item category so on & so forth.

1,b) These text determination procedures have Text IDs(You can consider Text IDs as similar to condition types in Pricing) which will have an access sequence attached to them.

1,c)This access sequence will have a sequence for the text ID according to the text objects.

And depending on where the text determination procedure is assigned the text is obtained for the object as per the records.

You can find these at IMG>Sales & Dist.>Basic functions>text control select any of the options there.

1) T-code VOTXN ,for the text object Customer>Sales and distribution>click the Text types-->create your 4 digit Text ID

2) Come back to initial screen of this t-code and again selct the text object Customer-->Sales and distribution and click change. Select the text procedure and double click on the Text IDs in text procedure.Here you create a new sequence and select the 4 digit Text ID you have created initialy.

3)Asign the Text procedure which you have selected in step2 and double click onText procedure assignment .Here you assign the Text ID to the Customer Accout group.

4) In the customer master,sales area tab>Extras menu>text,Select the text which you have created now and enter text into it. and save.

The text which you have created now ,can be used for multiple purpose(Ex.sales order,delivery,billing,pricing,inforecords,legal). for example in this case, You just want to display this text during sales order processing,then proceed as follows,

5)T-code VOTXN ,for the text object Sales document>Header>click the Text types-->create your 4 digit Text ID.

6) Come back to initial screen of this t-code and again selct the text object Sales document-->Header and click change. Select the access sequence and create new acces sequence(This access sequence is similar to that of in Pricing).Select this acces sequence and double click the access sequence for text ids.Here in the first column this is Serial no.second column is text object(This is the area from which text has to be refer.In our case we have created the customer Text object for sales and distribution area,so i.e.KNVV) and the next column is Text id,This is the id which we have created at customer text object for sales and distribution initialy,at step 1). The next column is partner function,it will identify for which parter this text has defined.Next 2columns are Languages(if you want to define for all langugage or specififed language),next column is for specified languge for partner function.if you have any requirement to be fulfilled you can create those requirements in the next columns or else leave blank,save and come back to text proceudure.id.

7)Select the text procedure(for ex.01-Sales header) and double click on the Text IDs in text procedure.Create new entries Fill in the sequence and the text id which we have created for sales document-header(in step

5).There is a small check box in the 3rd column which is used whether the text should be refered or copied(this is used if you want to modify the text during the sales order processing or just dispaly the originail text as it is),next column is whether the text should be displayed while creating or it is not obligatory, last column is acces s sequce,this is nothign but the sequence which we have created in step 6) and save.

8)in the final step assign the text proceudre id to the particualre sales order.

As already we have created the customer text in the customer master record,so during the processing the sales order,the text should be displayed once the customer number is keyed in.

http://help.sap.com/saphelp_47x200/helpdata/en/38/9e9263a1f611d199ad0000e8a5bd28/frameset.htm

Reward if useful to u

Message was edited by:

narendran vajravelu

[Former Member]

Hi

Text Determination: Any Texts in Masterial Master/Material Determination/Order/Delivery , etc is meant to convey messages to the subsequent documents for compliance. e.g. "Give Top Priority" message mentioned in Order is meant for Production Dept.

VOTXN is the TCode for Text Determination.

To define a text determination procedure you have to set the following

defaults for every text type:

o Dupli (duplicating when copying a text)

If you select "yes", the text is duplicated from the reference. It

can be changed, but needs more storage space. If you select "no",

the text is copied from the reference, but cannot be changed.

o FGrp (error group)

Using the error group, you can mark texts as relevant for the

incompletion log of the sales documents. If a relevant text of this

text type is missing in the sales document, a note is included in

the incompletion log.

o Required

Here, you indicate whether the existence of a text is obligatory, or

whether the SAP System should only propose the text type.

In addition, you can indicate which texts the SAP System should

display in a pop-up window in case of copying (for example, from the

customer master record into a sales document).

o Sequence (assignment of an access sequence)

For text determination in the sales & distribution documents, you

assign an access sequence to the text types in the procedure. The

access sequence defines how the SAP System is to search for the

texts.

For the text object "customer master record", you do not specify

access sequences since these texts are not copied but manually

specified by the user.

Afterwards you assign the defined text determination procedures as

follows:

Text object Key

Customer master record Account group

Sales document header Sales document type

Sales document item Item category

Delivery header Delivery type

Delivery item Item category

Billing header Billing type

Billing item Billing type

CAS CAS sales activity type

Note

Currently you cannot set up your own error groups for the incompletion

log for texts in customizing.

In the standard SAP R/3 System, error group "50" is defined for texts.

The incompletion log takes it into account if the texts are additionally

characterized as required in the procedure.

Requirements

You can only include text types and access sequences in a procedure

which you have defined beforehand (see the section "Define text types"

and "Define access sequences").

o The account groups, document types, and item categories must already

be defined. They are then proposed to you automatically for

assignment.

Actions

1. Check to what extent you can use the text determination procedures

contained in the standard SAP R/3 System.

2. Change the existing text determination procedures according to your

needs or create new ones.

To do this, branch to the text determination procedures for a text

object and display the texts in the procedure.

3. Assign the text determination procedures.

There are 2 ways to do this:

- by calling up the text determination procedure assignment

Here, you can carry out the assignment for the selected text

determination procedure.

- by calling up text determination procedure usage

Here, the assignments are displayed for the account groups, the

document types and item categories.

Transport

To initiate transport, select 'Text - Transport' in the initial screen.