Copy controls

[Former Member]

plz any body tell the process of copy controls and how to use it?i need explanation on that.......

[former_member227476]

dear sahi

Copy Control is used ,

Copy control is basically used to transfer information from one document to another. In other words it helps in connecting and sharing information between two documents in a cycle like from example between quotation and a sales order. The following controls available at copy control configuration -

You can store copying requirements at every level in copying control. Copying requirements contain the specific requirements for each business process and can be stored at every level. The reference document can only be created if all these requirements have been met.

Examples of copying requirements that have been included in SAP standard system are –

a. Header level – copying requirement 001 checks, for instance, whether the sold to party in the source and the target document are the same

b. Item level – copying requirement 301 checks, for instance, whether the item that is to be used as a copy has a reason for rejection or completed status.

c. Schedule line level – copying requirements 501 ensures that only schedule lines with an open quantity greater than zero are copied.

To control the copying procedure, at each level you create:

a. Data transfer routines – these routines control how fields are copied from the preceding document.

b. Copying requirements – you define requirements that are checked when you create a document with reference. If these requirements are not met in any particular case, the system issues a warning or error message and if necessary terminates processing.

c. Switches – there are switches for setting specific controls for each transaction. for example, you can activate or deactivate the transfer of item numbers from the preceding document at the header level for sales documents..

possible scenarios:

1- sales document - sales doc' VTAA

eg: inquiry - quotation

inquiry - order

quotation - order

quantity contract - order

2- sales doc - delivery doc - VTLA

eg: sales order - deliver ( OR- LF)

returns order - return delivery

3- sales doc - billing doc - VTFA

eg;Cash sales - cash sales billing

credit memo req - credit memo

4- delivery - billing - VTLF

eg: standard del - invoice ( LF- F2)

5-billing - sales VTAF

eg: standard invoice - credit memo req

Invoice - Invoice correction req

6- Billing - Billing VTFF

eg: Invoice - credit memo

flow will be done , only if their copying requirement condition meets

like header sold to party is same.

it has data transfer routines DataT-in which it has routines by which system transfers what data has to be copied.

Update document flow-- this has to be mark if we want the system record the previous document numbers in track.

rewards if it helps

siva

[Manoj_Mahajan78]

Sahitya,

COPY CONTROLS IN SD:

With copy control we can specify for a particular sales document type, which document type is to be assigned to copied reference documents, and which item categories or schedule line categories are to be copied.

You must also make specifications for copying requirements and data transfer, as well as quantity and value updates in document flow. This must be done for each copying procedure at header, item and, if necessary, schedule line level on a detail screen.

In SD make sure to maintain copy control for the following areas:

Sales documents

Deliveries

Billing documents

In sales, you can find copy controls for:

Sales document by sales document

Billing document by sales document

In deliveries, you can find copy controls for:

Sales document by delivery

In billing, you can find copy controls for:

Sales document by billing document

Delivery by billing document

Billing document by billing document

The transaction codes for copy controls are

VTLA order type to delivery type

VTAA order type to order type

VTFL delivery type to billing doc type

VTFA order type to billing doc type

VTFF billing doc type to billing doc type

VTAF billing doc type to order type (example would be Returns).

-

---

Copy Control is used ,

Copy control is basically used to transfer information from one document to another. In other words it helps in connecting and sharing information between two documents in a cycle like from example between quotation and a sales order. The following controls available at copy control configuration -

You can store copying requirements at every level in copying control. Copying requirements contain the specific requirements for each business process and can be stored at every level. The reference document can only be created if all these requirements have been met.

Examples of copying requirements that have been included in SAP standard system are –

a. Header level – copying requirement 001 checks, for instance, whether the sold to party in the source and the target document are the same

b. Item level – copying requirement 301 checks, for instance, whether the item that is to be used as a copy has a reason for rejection or completed status.

c. Schedule line level – copying requirements 501 ensures that only schedule lines with an open quantity greater than zero are copied.

To control the copying procedure, at each level you create:

a. Data transfer routines – these routines control how fields are copied from the preceding document.

b. Copying requirements – you define requirements that are checked when you create a document with reference. If these requirements are not met in any particular case, the system issues a warning or error message and if necessary terminates processing.

c. Switches – there are switches for setting specific controls for each transaction. for example, you can activate or deactivate the transfer of item numbers from the preceding document at the header level for sales documents..

possible scenarios:

1- sales document - sales doc' VTAA

eg: inquiry - quotation

inquiry - order

quotation - order

quantity contract - order

2- sales doc - delivery doc - VTLA

eg: sales order - deliver ( OR- LF)

returns order - return delivery

3- sales doc - billing doc - VTFA

eg;Cash sales - cash sales billing

credit memo req - credit memo

4- delivery - billing - VTLF

eg: standard del - invoice ( LF- F2)

5-billing - sales VTAF

eg: standard invoice - credit memo req

Invoice - Invoice correction req

6- Billing - Billing VTFF

eg: Invoice - credit memo

flow will be done , only if their copying requirement condition meets

like header sold to party is same.

it has data transfer routines DataT-in which it has routines by which system transfers what data has to be

REWARD if this helps...

Regds

MM

[Former Member]

Hi Sahitya

Copy Controls

The Copy controls enable a Document in SD to be created by referring to an existing document

Document referred: Source document

Document created: target document

Copy controls enable data to be copied from source to Target document

Copy controls to be maintained for Header, Item, Schedule line

QT---OR

Header Header

Item Item

Schedule line schedule line

Copy controls have 3 controls

a) Copying requirements

b) Data transfer routines (a program)

c) Switching requirements

Copying requirements: only if the requirement is met copying takes place

IMG—SD—sales—Maintain copy controls for Sales documents

Copying control sales document to sales document

Header

Position

Target: OR

Source: QT

Select OR+QT and then select details button

We can see Copy controls

Copying requirement: Same Customer

Only if the requirements met then only Copying possible

Data transfer routines

a) General header data

b) Business data

c) Partners

Switching requirement: Copy item number

Only those items cleared for copying will be copied into target document with item numbers unchanged

Item level Copy Controls

First select combination OR+QT

Click item

Select Item category of source document and select Details button=AGN

Copy controls for item level

Requirement: item rejection reason

Only those items which are not rejected in source document will be copied into target doc

Switching requirements: Copy schedule lines

Activate document flow at item level

This automatically updates item status in the reference document and new document

+Ve/ -ve qty

Quotation 200302 AGN

10 M1 100 Pcs

Copied into order 25 pieces TAN

Completed qty= 25

2nd copy

Copied 50 nos

Completed item = 25+50=75

This means there is + ve effect on Completion qty

-ve effect exists in the case of item level copyng from credit note in the case contracts

Pricing type: Pricing type controls how the pricing to be determined in target documents

Example:

a) Copy all pricing elements unchanged and redetermine scales

This can be overruled by update Control in the Pricing

Schedule line

Select OR+ QT

Select schedule line

Select schedule line category BN

Select Details

Copying requirements:

Schedule line qty>0 then only copy

Note1: when we create a new document by copying standard document, copy controls also get copied

Note2. Copy controls can be seen at all different times of documents like sales, delivery and billing in customization

Reward if useful to u

[Former Member]

Hi Sahitya,

COPY CONTROLS IN SD:

With copy control we can specify for a particular sales document type, which document type is to be assigned to copied reference documents, and which item categories or schedule line categories are to be copied.

You must also make specifications for copying requirements and data transfer, as well as quantity and value updates in document flow. This must be done for each copying procedure at header, item and, if necessary, schedule line level on a detail screen.

In SD make sure to maintain copy control for the following areas:

Sales documents

Deliveries

Billing documents

In sales, you can find copy controls for:

Sales document by sales document

Billing document by sales document

In deliveries, you can find copy controls for:

Sales document by delivery

In billing, you can find copy controls for:

Sales document by billing document

Delivery by billing document

Billing document by billing document

The transaction codes for copy controls are

VTLA order type to delivery type

VTAA order type to order type

VTFL delivery type to billing doc type

VTFA order type to billing doc type

VTFF billing doc type to billing doc type

VTAF billing doc type to order type (example would be Returns).

-

---

Copy Control is used ,

Copy control is basically used to transfer information from one document to another. In other words it helps in connecting and sharing information between two documents in a cycle like from example between quotation and a sales order. The following controls available at copy control configuration -

You can store copying requirements at every level in copying control. Copying requirements contain the specific requirements for each business process and can be stored at every level. The reference document can only be created if all these requirements have been met.

Examples of copying requirements that have been included in SAP standard system are –

a. Header level – copying requirement 001 checks, for instance, whether the sold to party in the source and the target document are the same

b. Item level – copying requirement 301 checks, for instance, whether the item that is to be used as a copy has a reason for rejection or completed status.

c. Schedule line level – copying requirements 501 ensures that only schedule lines with an open quantity greater than zero are copied.

To control the copying procedure, at each level you create:

a. Data transfer routines – these routines control how fields are copied from the preceding document.

b. Copying requirements – you define requirements that are checked when you create a document with reference. If these requirements are not met in any particular case, the system issues a warning or error message and if necessary terminates processing.

c. Switches – there are switches for setting specific controls for each transaction. for example, you can activate or deactivate the transfer of item numbers from the preceding document at the header level for sales documents..

possible scenarios:

1- sales document - sales doc' VTAA

eg: inquiry - quotation

inquiry - order

quotation - order

quantity contract - order

2- sales doc - delivery doc - VTLA

eg: sales order - deliver ( OR- LF)

returns order - return delivery

3- sales doc - billing doc - VTFA

eg;Cash sales - cash sales billing

credit memo req - credit memo

4- delivery - billing - VTLF

eg: standard del - invoice ( LF- F2)

5-billing - sales VTAF

eg: standard invoice - credit memo req

Invoice - Invoice correction req

6- Billing - Billing VTFF

eg: Invoice - credit memo

flow will be done , only if their copying requirement condition meets

like header sold to party is same.

it has data transfer routines DataT-in which it has routines by which system transfers what data has to be copied.

Update document flow-- this has to be mark if we want the system record the previous document numbers in track.

Please Reward If Really Helpful,

Thanks and Regards,

Sateesh.Kandula

[Lakshmipathi]

Hi Sahitya

check the following link

http://help.sap.com/saphelp_46c/helpdata/en/dd/560ecf545a11d1a7020000e829fd11/frameset.htm

Thanks

G. Lakshmipathi

[Former Member]

hi

The very main purpose of copy control is

1. To reduce the work of end user

2. To not miss the documents which are open

3. To avoid making the mistakes while transferring data from one transaction to another.

copy control can be maintained for

1. sales doc to sales doc

2. sales doc to delivery doc

3. sales doc to billing doc

4. billing doc to sales doc

Suppose u have created a quotation and u want to raise a sales order with reference to the quotation then click on CREATE WITH REFERENCE button in VA01 and enter the quotation doc no. and click COPY.

u will get everything maintained in the quotaion.

to enable copy control u have to make customization in IMG between target and source document.

check this links

[Former Member]

COPY CONTROLS

The Copy controls enable a Document in SD to be created by referring to an existing document

Document referred: Source document

Document created: target document

Copy controls enable data to be copied from source to Target document

Copy controls to be maintained for Header, Item, and Schedule line

QT---OR

Header Header

Item Item

Schedule line schedule line

Copy controls have 3 controls

a) Copying requirements

b) Data transfer routines (a program)

c) Switching requirements

Copying requirements: only if the requirement is met copying takes place

IMG—SD—sales—Maintain copy controls for Sales documents

Copying control sales document to sales document

Header

Position

Target: OR

Source: QT

Select OR+QT and then select details button

We can see Copy controls

Copying requirement: Same Customer

Only if the requirements met then only copying possible

Data transfer routines

a) General header data

b) Business data

c) Partners

Switching requirement: Copy item number

Only those items cleared for copying will be copied into target document with item numbers unchanged

Item level Copy Controls

First select combination OR+QT

Click item

Select Item category of source document and select Details button=AGN

Copy controls for item level

Requirement: item rejection reason

Only those items, which are not rejected in source document, will be copied into target doc

Switching requirements: Copy schedule lines

Activate document flow at item level

This automatically updates item status in the reference document and new document

+Ve/ -ve qty

Quotation 200302 AGN

10 M1 100 Pcs

Copied into order 25 pieces TAN

Completed qty= 25

2nd copy

Copied 50 nos

Completed item = 25+50=75

This means there is +ve effect on Completion qty

-ve effect exists in the case of item level copying from credit note in the case contracts

Pricing type: Pricing type controls how the pricing to be determined in target documents

Example:

a) Copy all pricing elements unchanged and redetermine scales

This can be overruled by update Control in the Pricing

Schedule line

Select OR+ QT

Select schedule line

Select schedule line category BN

Select Details

Copying requirements:

Schedule line qty>0 then only copy

Note1: when we create a new document by copying standard document, copy controls also get copied

Note2. Copy controls can be seen at all different times of documents like sales, delivery and billing in customization

Copy controls are required in the following cases

Sales document to sales document (QT TO OR) (NMS – OR)

Sales document to delivery document (OR – LF) CS – BV)

Delivery document to billing document (BV – BV) LF – F2)

Sales document to billing document (SC – F1)

Billing document to sales document (F2 – G2)

Billing document to billing document (F2 – G2)

hope it will help

regards

srinivas