Text determination

[Former Member]

Hi friends,

I have a question prespective with text determination. I need to automatically populate shipping instructins in sales order as well as in the delivery document for header and item too. Kindly help on this.

Thanks

Shiv

[Lakshmipathi]

Hi Shiv

<b>VOTXN</b> is the TCode for Text Determination.

To define a text determination procedure you have to set the following

defaults for every text type:

o Dupli (duplicating when copying a text)

If you select "yes", the text is duplicated from the reference. It

can be changed, but needs more storage space. If you select "no",

the text is copied from the reference, but cannot be changed.

o FGrp (error group)

Using the error group, you can mark texts as relevant for the

incompletion log of the sales documents. If a relevant text of this

text type is missing in the sales document, a note is included in

the incompletion log.

o Required

Here, you indicate whether the existence of a text is obligatory, or

whether the SAP System should only propose the text type.

In addition, you can indicate which texts the SAP System should

display in a pop-up window in case of copying (for example, from the

customer master record into a sales document).

o Sequence (assignment of an access sequence)

For text determination in the sales & distribution documents, you

assign an access sequence to the text types in the procedure. The

access sequence defines how the SAP System is to search for the

texts.

For the text object "customer master record", you do not specify

access sequences since these texts are not copied but manually

specified by the user.

Afterwards you assign the defined text determination procedures as

follows:

Text object Key

Customer master record Account group

Sales document header Sales document type

Sales document item Item category

Delivery header Delivery type

Delivery item Item category

Billing header Billing type

Billing item Billing type

CAS CAS sales activity type

<b>Note</b>

Currently you cannot set up your own error groups for the incompletion

log for texts in customizing.

In the standard SAP R/3 System, error group "50" is defined for texts.

The incompletion log takes it into account if the texts are additionally

characterized as required in the procedure.

<b>Requirements</b>

You can only include text types and access sequences in a procedure

which you have defined beforehand (see the section "Define text types"

and "Define access sequences").

o The account groups, document types, and item categories must already

be defined. They are then proposed to you automatically for

assignment.

<b>Actions</b>

1. Check to what extent you can use the text determination procedures

contained in the standard SAP R/3 System.

2. Change the existing text determination procedures according to your

needs or create new ones.

To do this, branch to the text determination procedures for a text

object and display the texts in the procedure.

3. Assign the text determination procedures.

There are 2 ways to do this:

- by calling up the text determination procedure assignment

Here, you can carry out the assignment for the selected text

determination procedure.

- by calling up text determination procedure usage

Here, the assignments are displayed for the account groups, the

document types and item categories.

<b> Transport</b>

To initiate transport, select 'Text - Transport' in the initial screen.

Thanks

G. Lakshmipathi