on 10-17-2007 10:37 AM
please send me step by step config with screen shots of third party processing and individual purchase order.
Hi Divya
Check the following link which will answer your query
http://help.sap.com/saphelp_46c/helpdata/en/dd/5602ae545a11d1a7020000e829fd11/frameset.htm
Thanks
G. Lakshmipathi
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Divya,
THIRD PARTY SCENARIO
In third-party order processing, your company does not deliver the items requested by a customer. Instead, you pass the order along to a third-party vendor who then ships the goods directly to the customer and bills you. A sales order may consist partly or wholly of third-party items. Occasionally, you may need to let a vendor deliver items you would normally deliver yourself.
Process Flow
The processing of third-party orders is controlled via material types. Material types define whether a material is produced only internally, can be ordered only from third-party vendors, or whether both are possible. For example, a material that is defined as a trading good can only be ordered from a third-party vendor. However, if you manufacture your own finished products, you may also want, from time to time, to be able to order the same type of product from other vendors.
Processing Third-Party Orders in Sales
Third-party items can be created automatically by the system, depending on how your system is set. However, you can also change a standard item to a third-party item during sales processing manually.
Automatic third-party order processing
If a material is always delivered from one or more third-party vendors, you can specify in the material master that the material is a third-party item. During subsequent sales order processing, the system automatically determines the appropriate item category for a third-party item: TAS. To specify a material as a third-party item, enter BANS in the Item category group field in the Sales 2 screen of the material master record.
Manual third-party order processing
In the case of a material that you normally deliver yourself but occasionally need to order from a third-party vendor, you can overwrite the item category during sales order processing. For a material that you normally deliver yourself, you specify the item category group NORM in the material master.
If, as an exception, you use a third-party material, change the entry TAN to TAS in the ItCa field when processing the sales document. The item is then processed as third-party item.
If address data for the ship-to party is changed in the sales order in third-party business transactions, the changed data will automatically be passed on to purchase requisition and also to the purchase order ,if one already exists. In the purchase order, you can display the address data for the ship-to party in the attributes for the item.
You can only change the address data for the ship-to party in the sales order for third-party business transactions, and not in the purchase order.
Processing Third-Party Orders in Purchasing
When you save a sales order that contains one or more third-party items, the system automatically creates a purchase requisition in Purchasing. Each third-party item in a sales order automatically generates a corresponding purchase requisition item. During creation of the requisition, the system automatically determines a vendor for each requisition item. If a sales order item has more than one schedule line, the system creates a purchase requisition item for each schedule line.
Purchase orders are created from purchase requisitions in the usual way. For more information about creating purchase orders, see the Purchasing documentation. During creation of the purchase order, the system automatically copies the delivery address of your customer from the corresponding sales order. In a sales order, you can enter purchase order texts for each third-party item. When you create the corresponding purchase order, the texts are automatically copied into the purchase order. The number of the purchase order appears in the document flow information of the sales order.
All changes made in the purchase order are automatically made in the sales order as well. For example, if the vendor confirms quantities and delivery dates different from those you request and enters them in the purchase order, the revised data is automatically copied into the sales order
You process third-party items by creating a normal sales order. In overview for the order, you can then overwrite the default item category (TAN in the standard system) with the special item category for third-party items: TAS
Billing Third-Party Orders
If relevance for billing indicator for the item category has been set to B (relevant for order-related billing on the basis of the order quantity) in Customizing, the system includes the order in the billing due list immediately. If, however, the indicator has been set to F (relevant to order-related billing on the basis of the invoice quantity), the system does not include the order in the billing due list until an invoice from the vendor has been received and processed by the purchasing department. In the standard system, item category TAS (third-party order processing) has been given billing-relevance indicator F.
In the first case, the third-party order is considered to be completely billed only when the invoiced quantity equals the order quantity of the sales order item. In the second case, each time a vendor invoice is received, a customer invoice is created for the quantity in the vendor invoice and the order is considered to be fully invoiced until the next vendor invoice is received.
If you have activated billing-relevance indicator F for item categories in Customizing, billing can refer to the goods receipt quantity instead of the incoming invoice quantity.
You can control whether the invoice receipt quantity or the quantity of goods received is relevant for billing in Customizing for copying control for billing at item level.
FOR YOUR PROCESS Individual Purchase Orders WELL GIVE THE RIGHT SOLUTION
Individual purchase orders are used when your customer orders goods from you that are not in stock and must be ordered from one or more external vendors.
Process Flow
During sales order entry, the system automatically creates a purchase requisition item. The purchasing department creates a purchase order based on the requisition and the vendor ships the goods directly to you (unlike third party order processing, where the vendor ships directly to your customer). You then ship the goods to your customer. While the goods are part of your inventory, you manage them as part of the sales order stock. Sales order stock consists of stock that is assigned to specific sales orders and cannot be used for other purposes.
Process Flow for 3rd Party Sales
Customize the third party sales in summary:
Prerequisites for 3rd party sales,
Purchasing org,
purchasing group,
assign the Purchase org to company code
assign Purchase org to plant,
should not maintain the stock in material, it should be trading goods,
1. Create Vendor XK01
2. Create Material Material Type as "Trading Goods". Item category group as "BANS".
3. Assign Item Category TAS to Order type that you are going to use.
4. A sale order is created and when saved a PR is generated at the background
5. With reference to SO a PO is created (ME21N). The company raises PO to the vendor.
6. Vendor delivers the goods and raises bill to company. MM receives the invoice MIRO
7. Goods receipt MIGO
8. Goods issue
9. The item cat TAS or Schedule line cat CS is not relevant for delivery which is evident from the config and, therefore, there is no delivery process attached in the whole process of Third party sales.
10. Billing *--
SD - 3rd party sales order Create Sales Order
VA01
Order Type
Sales org, distr chnl, div
Enter
Sold to
PO #
Material
Quantity
Enter
Save
SD - 3rd party sales order View the PR that is created with a third party sales order
VA01
Order Number
Goto Item Overview
Item ->Schedule Item
SD - 3rd party sales order View the PR that is created
ME52N
Key in the PR number
Save
SD - 3rd party sales order Assign the PR to the vendor and create PO
ME57
Key in the PR number
Toggle the "Assigned Purchase Requisition"
Execute
Check the box next to the material
Assign Automatically button
Click on "Assignments" button
Click on "Process assignment"
The "Process Assignment Create PO" box , enter
Drag the PR and drop in the shopping basket
Save
SD - 3rd party sales order Receive Goods
MIGO_GR
PO Number
DN Number
Batch tab , click on classification
Serial Numbers tab
Date of Production
Flag Item OK
Check, just in case
Post
Save
SD - 3rd party sales order Create Invoice
MIRO
Invoice Date
Look for the PO , state the vendor and the Material
Check the box
Click on "Copy"
Purchase Order Number (bottom half of the screen)
Amount
State the baseline date
Simulate & Post
Invoice Number
*Invoice blocked due to date variance
SD - 3rd party sales order Create a delivery order
VL01N
In the order screen , go to the menu Sales Document , select "Deliver"
Go to "picking" tab
State the qty and save
SD - 3rd party sales order Create a billing document
VF01
Ensure that the delivery document is correct in the
Enter
Go to edit -> Log
Save
REWARD IF THIS HELPS..
Regds
MM
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Hi Divya
Here is the process and t_codes for third party
Step: 1
Create Purchasing organization.
Path: Img--enterprise structuredefinitionmaterials managementMaintain purchasing org.
Step: 2
Assign Purchasing Org. to company code
Path: ImgEnterprise structureAssignment Materials management-- Assign purchasing organization to company code.
Step: 3
Assign purchasing organization to plant
Path: ImgEnterprise structureAssignment Materials management-- Assign purchasing organization to plant
Step: 4
Create purchasing group
Path: Materials ManagementPurchasingCreate purchasing group
Step: 5
Maintain purchasing area
Path: Materials ManagementPurchasing-- Maintain Purchasing Area
Step: 6
Maintain Purchasing Area Determination
Path: Materials ManagementPurchasing-- Purchasing Area Determination
Step: 7
CREATE MATERIAL MASTER
T-Code: MM01
Maintain:
Industry Sector: Retail
Material Type: Trading goods
Step: 7A
In Basic data 1
Maintain BANS in Gen/Itemcatgroup.
Step: 7B
In sales: Sales org. 2
Maintain BANS In item category Group
Step: 7C
In Sales: General/Plant
Maintain KP in Availability check
Step: 7D
In Purchasing:
Enter the purchasing group.
Click on the Autom. P0
Step: 8
Create Vendor Account Group
Path: ImgFinancial AccountingAccounts Receivables and Accounts PayablesCustomer AccountsVendor AccountsMaster DataPreparations for Creating Vendor Master Data--Define Account Group
Step: 10
Create Vendor
T-Code: XK01
Step: 11
Create Info Record
T-Code: ME11
Info record for Matl. and Vendor.
Step: 12
CREATE SALES ORDER
T-Code: VA01
Save the Order
PR NO. will be created in Schedule line
Step: 13
DEFINE DOCUMENT TYPE
Path: Material ManagementPurchasing OrderDefine Document Type
Step: 14
Create Purchase Order
T-code: ME21N
Enter the PR NO. in the PO
Step: 14C
Then Save the Order. A screen with the Purchase order no. will get created.
U Can maintain release process for PO if required by the Client
Step: 15
Do MIRO
Save it
Step 16 Generate invoice for sales order
Use [VF01] to create the billing document.
Enter the sales document number and save
Ur third party sales is created
Reward if useful to u
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Hi Divya,
Find attached the process.Actually this is with screen shots. I deleted the screen shots. Through configuration explained in the process , we can work it easily.
<i>In third-party sales processes, a customer receives materials from a reputed sales partner for which the materials are sourced from another manufacturer. Third-party orders are an important part of these processes.
Although the third-party sales process is relatively simple, it uses links to other SAP modules, such as Sales & Distribution, Procurement, Logistic Invoice Verification, and Customer Invoicing. A lack of understanding of these links on the part of execution personnel can disrupt a smoothly running system, creating inefficiencies and destroying customer satisfaction. Ill show you how to automate the processes smoothly and how to configure third-party orders and set up master data to ensure trouble-free operations. If you are new to the third-party sales concept, see the sidebar, "Basic Guide to Third-Party Sales."
Prerequisites
For third-party order processes to run efficiently and smoothly, you must set up the configuration and master data correctly as follows:
Configuration
The sales document type is of the utmost importance, as it determines whether the sales order is a third-party order. I recommend that you set up a third-party order by an Item Category at item Level , say ZTAS within Item category group NORM. It may be beneficial to set up different item categories if the customers are in different areas of business, say general chemicals or specialty chemicals. It may also be beneficial to set up different order types, with a combination of item categories. Follow menu path Sales & Distribution>Sales>Sales document>Sales Document Item>Define Item Categories.>New Item.
Master Data
Third-party orders are strongly influenced by master data, so it needs to be set up with particular care. The master data maintenance for new materials, vendors, contracts, and transfer prices also cannot be overemphasized.
Material master: The purchasing view of the material master needs to have the automatic purchase order (PO) (Autom. PO) flag checked. This ensures that the purchase requisition is converted into a PO.
Vendor master: The automatic PO flag needs to be set for automatic PO creation on the purchasing data view.
Purchasing Contracts: The contracts (Value Contracts) with vendors necessitate setup of a number of predetermined pieces of information required for the automatic creation of POs. These need to be set up carefully. Important fields to consider are:
Vendors material number: Vendor material number (Vend. Mat.) is required to automate the creation of the PO in the vendors system as a result of an EDI process. An incorrect material number can cause a major problem .
International commercial terms (Incoterms): The Incoterms are info records and are adopted from the sales order.
Transfer Pricing: The price at which the material will be transferred between vendor and sales company is decided and maintained as Net order price.
Confirmation Control Key: This is necessary to receive an order confirmation, which creates an inbound delivery with reference to the PO at a later stage. An inbound delivery will not be created if ConfContrK is not set up. Use standard confirmation control key 0001.
Under- and Overdelivery tolerances: Set Underdel tol. and Overdeliv. Tol. to appropriate amounts, or the system sets the PO to complete if there is a short or excessive delivery. Overdelivery tolerance blocks a goods receipt in the event of a delivery exceeding the overdelivery tolerance.
Maintain Source List: The source list, particularly the Vendor field, needs to be maintained within the contract. Otherwise the system does not create the PO and subsequent processes of inbound delivery .
Process
Typically, material types control whether a material is produced only internally, is ordered only from third-party vendors, or whether both are possible. For example, a material that is defined as a trading good can only be ordered from a third-party vendor. However, if you manufacture your own finished products, you may also want, from time to time, to be able to order the same type of product from other vendors. In addition, procurement type could be internal (i.e., company production), external (i.e., vendor-supplied), or both. If a product could be procured internally or produced, it should be set to both.
The important steps involved in third-party order processes are as follows:
1. Purchase requisition: The third-party sales order creates a purchase requisition at the time of sales order creation.
How to automate it: Set up a contract for the material with an automatic update of info records, which creates a vendor info record in background. In addition, the source lists are created to link material with the vendor. Where there could be multiple vendors, the preferred vendor is set up within the Source list. The purchase requisitions are thus created with procurement source (i.e., vendor assignment), automatically in the background at the time of creation of a third-party sales order.
2. Purchase order: The purchase requisition is automatically converted into a PO for the vendor. The PO refers to the purchasing requisitions created at sales order creation and adopts important data and features automatically.
How to automate it: The purchase requisitions with vendor assignments are converted into POs by a batch job using transaction ME59 ABAP program with requisite parameters. This ensures automatic creation of POs. The materials and vendors are set up with Automatic PO flags.
3. Inbound delivery: The vendor ships the material to the customer and the communication, in the form of an advance ship notification (ASN), creates an inbound delivery. Inbound deliveries provide online shipping visibility. The data from the PO is adopted in the inbound delivery.
How to automate it: Inbound deliveries are created automatically in background by a batch job using transaction VL31N ABAP program with requisite parameters. Typically, this batch job runs nightly.
4. Goods receipt for inbound delivery: After a certain number of days, typically the transportation time, a batch job run performs goods receipt posting with reference to inbound deliveries. The inbound delivery date is of the utmost importance; this must be an accepted number of days that matches the arrival date of the shipping agent closely. The batch jobs check this date for creation of a goods receipt an accepted number of days after this date.
How to automate it: Goods receipts are created automatically in the background by a batch job using transaction MIGO ABAP program with requisite parameters. Goods receipts are performed in a given period, such as seven days. This period (X) can be set up within the program variant with adjustment of posting date for inbound delivery. Typically, this batch job runs nightly.
5. Invoicing: The goods receipt posting triggers an automatic batch job for creation of customer sales invoices and communication to the customer via EDI. The sales invoices reference the sales order. The data from the inbound delivery is adopted in the billing document.
How to automate it: The invoice creation can be done automatically in background by a batch job using transaction VF06 ABAP program with requisite parameters.
6. Invoice verification: The invoice verification for payment of vendor invoice is processed any time after the goods receipt is posted.
How to automate it: Typically, it is not automated unless the vendor is an Evaluated Receipt Settlement (ERS) vendor.</i>
Award points if it adds information.
Thanks
Mohan
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dear divya
THIRD PARTY SCENARIO
In third-party order processing, your company does not deliver the items requested by a customer. Instead, you pass the order along to a third-party vendor who then ships the goods directly to the customer and bills you. A sales order may consist partly or wholly of third-party items. Occasionally, you may need to let a vendor deliver items you would normally deliver yourself.
Process Flow
The processing of third-party orders is controlled via material types. Material types define whether a material is produced only internally, can be ordered only from third-party vendors, or whether both are possible. For example, a material that is defined as a trading good can only be ordered from a third-party vendor. However, if you manufacture your own finished products, you may also want, from time to time, to be able to order the same type of product from other vendors.
Processing Third-Party Orders in Sales
Third-party items can be created automatically by the system, depending on how your system is set. However, you can also change a standard item to a third-party item during sales processing manually.
Automatic third-party order processing
If a material is always delivered from one or more third-party vendors, you can specify in the material master that the material is a third-party item. During subsequent sales order processing, the system automatically determines the appropriate item category for a third-party item: TAS. To specify a material as a third-party item, enter BANS in the Item category group field in the Sales 2 screen of the material master record.
Manual third-party order processing
In the case of a material that you normally deliver yourself but occasionally need to order from a third-party vendor, you can overwrite the item category during sales order processing. For a material that you normally deliver yourself, you specify the item category group NORM in the material master.
If, as an exception, you use a third-party material, change the entry TAN to TAS in the ItCa field when processing the sales document. The item is then processed as third-party item.
If address data for the ship-to party is changed in the sales order in third-party business transactions, the changed data will automatically be passed on to purchase requisition and also to the purchase order ,if one already exists. In the purchase order, you can display the address data for the ship-to party in the attributes for the item.
You can only change the address data for the ship-to party in the sales order for third-party business transactions, and not in the purchase order.
Processing Third-Party Orders in Purchasing
When you save a sales order that contains one or more third-party items, the system automatically creates a purchase requisition in Purchasing. Each third-party item in a sales order automatically generates a corresponding purchase requisition item. During creation of the requisition, the system automatically determines a vendor for each requisition item. If a sales order item has more than one schedule line, the system creates a purchase requisition item for each schedule line.
Purchase orders are created from purchase requisitions in the usual way. For more information about creating purchase orders, see the Purchasing documentation. During creation of the purchase order, the system automatically copies the delivery address of your customer from the corresponding sales order. In a sales order, you can enter purchase order texts for each third-party item. When you create the corresponding purchase order, the texts are automatically copied into the purchase order. The number of the purchase order appears in the document flow information of the sales order.
All changes made in the purchase order are automatically made in the sales order as well. For example, if the vendor confirms quantities and delivery dates different from those you request and enters them in the purchase order, the revised data is automatically copied into the sales order
You process third-party items by creating a normal sales order. In overview for the order, you can then overwrite the default item category (TAN in the standard system) with the special item category for third-party items: TAS
Billing Third-Party Orders
If relevance for billing indicator for the item category has been set to B (relevant for order-related billing on the basis of the order quantity) in Customizing, the system includes the order in the billing due list immediately. If, however, the indicator has been set to F (relevant to order-related billing on the basis of the invoice quantity), the system does not include the order in the billing due list until an invoice from the vendor has been received and processed by the purchasing department. In the standard system, item category TAS (third-party order processing) has been given billing-relevance indicator F.
In the first case, the third-party order is considered to be completely billed only when the invoiced quantity equals the order quantity of the sales order item. In the second case, each time a vendor invoice is received, a customer invoice is created for the quantity in the vendor invoice and the order is considered to be fully invoiced until the next vendor invoice is received.
If you have activated billing-relevance indicator F for item categories in Customizing, billing can refer to the goods receipt quantity instead of the incoming invoice quantity.
You can control whether the invoice receipt quantity or the quantity of goods received is relevant for billing in Customizing for copying control for billing at item level.
FOR YOUR PROCESS Individual Purchase Orders WELL GIVE THE RIGHT SOLUTION
Individual purchase orders are used when your customer orders goods from you that are not in stock and must be ordered from one or more external vendors.
Process Flow
During sales order entry, the system automatically creates a purchase requisition item. The purchasing department creates a purchase order based on the requisition and the vendor ships the goods directly to you (unlike third party order processing, where the vendor ships directly to your customer). You then ship the goods to your customer. While the goods are part of your inventory, you manage them as part of the sales order stock. Sales order stock consists of stock that is assigned to specific sales orders and cannot be used for other purposes.
Process Flow for 3rd Party Sales
Customize the third party sales in summary:
Prerequisites for 3rd party sales,
Purchasing org,
purchasing group,
assign the Purchase org to company code
assign Purchase org to plant,
should not maintain the stock in material, it should be trading goods,
1. Create Vendor XK01
2. Create Material Material Type as "Trading Goods". Item category group as "BANS".
3. Assign Item Category TAS to Order type that you are going to use.
4. A sale order is created and when saved a PR is generated at the background
5. With reference to SO a PO is created (ME21N). The company raises PO to the vendor.
6. Vendor delivers the goods and raises bill to company. MM receives the invoice MIRO
7. Goods receipt MIGO
8. Goods issue
9. The item cat TAS or Schedule line cat CS is not relevant for delivery which is evident from the config and, therefore, there is no delivery process attached in the whole process of Third party sales.
10. Billing *--
SD - 3rd party sales order Create Sales Order
VA01
Order Type
Sales org, distr chnl, div
Enter
Sold to
PO #
Material
Quantity
Enter
Save
SD - 3rd party sales order View the PR that is created with a third party sales order
VA01
Order Number
Goto Item Overview
Item ->Schedule Item
SD - 3rd party sales order View the PR that is created
ME52N
Key in the PR number
Save
SD - 3rd party sales order Assign the PR to the vendor and create PO
ME57
Key in the PR number
Toggle the "Assigned Purchase Requisition"
Execute
Check the box next to the material
Assign Automatically button
Click on "Assignments" button
Click on "Process assignment"
The "Process Assignment Create PO" box , enter
Drag the PR and drop in the shopping basket
Save
SD - 3rd party sales order Receive Goods
MIGO_GR
PO Number
DN Number
Batch tab , click on classification
Serial Numbers tab
Date of Production
Flag Item OK
Check, just in case
Post
Save
SD - 3rd party sales order Create Invoice
MIRO
Invoice Date
Look for the PO , state the vendor and the Material
Check the box
Click on "Copy"
Purchase Order Number (bottom half of the screen)
Amount
State the baseline date
Simulate & Post
Invoice Number
*Invoice blocked due to date variance
SD - 3rd party sales order Create a delivery order
VL01N
In the order screen , go to the menu Sales Document , select "Deliver"
Go to "picking" tab
State the qty and save
SD - 3rd party sales order Create a billing document
VF01
Ensure that the delivery document is correct in the
Enter
Go to edit -> Log
Save
rewards if it helps
siva
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Hi
Refer below link
<a href="http://help.sap.com/bp_chemv1500/Chem_DE/HTML/Q85_Scen_EN_DE.htm">Third Party Processing</a>
<b>
Third Party Order Processing</b>
Third party order processing is as follows:
Assume three companies X, Y and Z
X - The company,
y - The customer
Z - Vendor
When ever X gets a PO from Y to supply some goods, X has an option of either manufacturing those goods or procuring those goods.
If he is procuring the goods, there are two methods that are generally followed:
Method 1) After receiving the PO from Y, X creates a sales order against Y.
Now at the same time he also creates a PO to a vendor Z to produce the goods
Z produces the goods and supplies to X
X receives the goods from Z
Then X delivers the same goods to Y.
After that X invoices Y and Z invoices X.
Note : Here there is no direct/ Indirect relation between Z and Y.
This process is known as Trading Process. and the Material here is created with Material type HAWA.
The other method is a Third party order processing method:
Here the glaring difference is that instead of Z supplying the material to X and X in turn supplying the same material to Y.
X authorizes Z to supply the material to Y on his behalf and notify him once the delivery is complete.
Now Z supplies the material to Y and acknowledges the same to X.
Z will send a copy of delivery acknowledgement and invoice to X.
After receiving the delivery confirmation and invoice from Z, X has to verify the invoice and this process is known as invoice verification and is done in SAP through Tcode MIRO.
The next step for X is to create an invoice and submit to Y
Only after the invoice verification document is posted then only X can create an invoice for Y.
This is the business flow that is followed for third party order configuration.
There are few steps that have to be configured to enable the system to function as mentioned above.
Step1)
If you are always followwing a third party process for a material then you have to create the material using item category group BANS.
The procument type should be marked as External procurement (F) in MRP 2 view of the material master record.
if you are not always allowing third party order processing then u can create a material master record with item category group as NORM and the procurement type should be marked as ( X) meaning both types of procurment ( in house manufacturing and external procurement).
step 2)
the item category in the order should be manually changed as TAS.
For that you need to confugure the item category determination
ord type + item cat grp + usge + Hiv level = Item cat + Manual item cat
OR + NORM + + = TAN . + TAS
OR + BANS + + = TAS
Step 3)
make sure that during the item category configuration for TAS you need to mark relevnat for billing indicator as F
step 4)
The schedule line cateogry for this type should be CS.
make sure that you mark subsequent type as NB - purchase requisition in this schedule line category as this will trigger the purchase requision order immediately after the creation of the sales order and the PO to vendor is created against this purchase requiesion.
<b>
Individual purchase order</b> we use in scenarios of trading goods like when a customer places an order for goods which we are not producing,tyhen we place a purchase order to vendor and recieve the goods & sell deliver the goods to customer., The difference between third party & individual purchase order is In third party vendor suplies the goods directly to the customer,But in individual; purchase order we recieve & deliver the goods to customer\
Item category is TAB
Item category group is BANC
<a href="http://www.le.ac.uk/its/help/sap/mm46b_44.doc">individual purchase order</a>
Message was edited by:
SHESAGIRI.G
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