Shipment cost

[Former Member]

Hi

i created shipment cost document with T code: VI01 and i relised to accounts with Tcode:VI02. after that what is the process please explain with steps.

[Manoj_Mahajan78]

SriniVas,

After VI01/02-

1)Release PO Thru me29n if any

2)Create service enerty ML81N based on PO..

3)MIRO-Enter ser enter sheet no-Execute-Note doc no

4)In FK10 Check all financial documnets..

Reward if it helps...

Regds

MM

[Former Member]

Hi Srinivasa

The process is

1) U have to Create Shipment cost.

2) Shipment – VT01N

3) Shipment Cost Document – VI01

4) Display Service Entry Sheet – ML81N

5) Evaluated Receipt Settlement - MRRL

Evaluated Receipt Settlement (ERS)

Process of Settling Shipment Costs without

receiving Invoice from Vendor

Shipment Costs are transferred to FI

6) Billing Shipment Cost to Customer

Rationale – When Shipment Costs are

substantial and are to be passed on to

Customer. These Shipment Costs are

added in the Invoice

Prerequisites – Configuration involves

Shipment Cost Pricing Procedure

Billing Pricing Procedure (V/08)

Copy Control changes from Delivery to Billing Document (VTFL

7) Shipment Cost Pricing procedure

Create Condition Type, say ZK00 (copy of Default Condition Type: FK00)

Mark this Condition Type ‘Statistical’

Billing Pricing Procedure – V/08

Create Condition Type with same name (ZK00) in V/06

Mark this Condition Type as ‘Manual’

In the Overview Screen, check ‘Specific’ in the column, ‘Transaction-specific Pricing Procedure’

😎 Billing Pricing Procedure – V/08 …

Select “D - Copy Pricing elements unchanged” in the column, ‘Pricing Type’

Copy Control changes from Delivery to

Billing Document Type  VTFL

Select Delivery Type, Billing Type and the Delivery Type Item Category

Select “Price Source” as F-Shipment Costs (Default: E - Delivery/Order)

9) Procedure

Create Shipment in VT01N - the “Overall Transportation Status” should be at-least 5 – Shipment Completion (VTTK-STTRG) {Shipment Costing will get activated only at this Status}

Create Shipment Costs in VI01

In Shipment Cost Document, Status should be:

Costs Calculation: C (Fully Calculated)

Cost Assignment: C (Account assignment fully completed)

Costs Transfer : C (Fully Transferred)

10)Procedure . . .

Create Shipment

After Shipment Costs have been calculated, verify “Overall Status of calculation of Shipment costs for Shipment” is set to ‘C – Completely processed – (VTTK-FBGST)

Create Invoice through VF01 / VF04 and verify ZK00 Condition Type in the Conditions Tab

Billiable Shipment cost will appear in the Order.

Reeward if useful to u

[Former Member]

<b>SHIPMENT COST</b>

The shipment cost pricing procedure will have certain condition types defined in it. we need to maintain a condition record for that condition type.

For example if your shipment cost is defined as a rate per distance per weight, then you need to define a condition type in the shipment cost pricing procedure and maintain a record in master data under transportation via SAP menu.

once you create a shipment cost document, the system finds the weight from the delivery and the distance from the shipment, it finds the condition record for this combination and populate to shipment cost document.

Create shipment doc. t.code: VT01n

Create shipment cost doc. t.code: VI01

Shipment cost settlement and documents

Use

After the shipment cost settled in shipment cost document, it has the following affects:

•It creates a service entry sheet that refers to the purchase order determined.

•It posts acceptance of services performed.

•It creates an accounting document for the accruals.

•Further subsequent documents are created in FI.

Now we check some of the above documents by using the document flow.

Procedure

1.Access the transaction using:

&#61614;Menu Logistics Single&#61664; Display&#61664; Shipment cost &#61664; Transportation&#61664;Logistic Execution document

Transaction code VI02

2.Enter values like this in selection screen:

Field Name Value Comments

Shipment cost No. Enter the no. you note down in previous step.

3.Press enter, on the Standard display – Overview: Freight Cost Items screen, press document flow button.

4.Double click the service acceptance line and you can see the system post a service goods receipts upon the purchase order, also you can check the accounting document.

5.Exit the shipment cost document.

Settlement with forwarding agency

Use

After the shipment document was settled, it generates a record in GR/IR, and after we receive invoice from the vendor and post incoming invoice, the GR/IR account is cleared and the vendor’s A/P account is debited.

The following steps are included:

• check the GR/IR account

• check the vendor’s A/P account

• post invoice from the vendor by using Logistic invoice verification,

• check GR/IR account and vendor’s account again.

Procedure

1.For checking GR/IR account, Access the transaction using

&#61664; Material Management&#61614;Menu Logistics Maintain GR/IR&#61664; GR/IR account maintenance &#61664;Logistic Invoice Verification account

Transaction code MR11

2.Enter values like this in selection screen:

Field Name Value Comments

Company code

Posting date Today’s date The valid posting date

Purchase order date from to Appropriate range

3.Press the execute button, then the relative GR/IR account listed, you can check the related PO date in which, the service items can be shown.

4.For checking A/P account, Access the transaction using

&#61664;Menu Accounting &#61664; Accounts Payable &#61664;Financial Accounting

Display&#61664;Account balance

Transaction code FK10N

5.Enter values like this in selection screen:

Field Name Value Comments

Vendor

Company code

Fiscal year Current year

6.Press execute button

7.In this case, system should tell you there is no records find in the fiscal year because we do not post any information for this vendor, the amount still in GR/IR account.

8.For posting invoice from the vendor, Access the transaction using

&#61614;Menu Logistics Enter invoice&#61664; Logistic Invoice Verification&#61664;Material Management

Transaction code MIRO

9. Enter values like this in selection screen:

Field Name Value Comments

Invoice date Today’s date

PO reference tab

Select Transportation service Agent

More allocation criteria The next button

Shipment cost header On the pop up screen

Shipment cost number The no. you processed in the previous step

10.Execute, you can see the relative cost amount is bring from the shipment cost document

11.Press Basic data tab and enter the same amount as the filed amount in PO reference tab. you may calculate the tax by yourself or by the system, but make sure the balance is zero (the traffic light is green). If the system asks for baseline date, enter system date.

12.Post the document by pressing the save button.

13.Check the invoice

14.Check the GR/IR account, you can use t-code or by menu like in step 1-3, here, you will find the GR/IR acc. cleared.