Archiving option in output type

[Former Member]

Hello Gurus,

I need information on wht exactly the archiving option in Output type will do. I have created a condition type to archive the document which has the storage mode as archive only.

I can view the document in VF07 but cannot see the document from SARA transaction. Could you plz clear me on this.

Thanks and Regards,

Pavan P.

[Former Member]

hi,

I request u to please post in one single thread untill u are clarified abt ur doubt

The billing document is which u are viewing VF07 is archived, please confirm it can show un-archive flies alsow with display message. The docuemnts willbe archived once teh output is released only. That is from Vf31

please revert

regards,

Arun prasad

[Former Member]

Yes Arun,

I am sorry I will continue this thread untill I have this issue resolved.

When I go to VF07 it even displays the unarchived documents with the message that "the document is not available in archived database". I see the status green in the output type in output screen of the billing document.

But y is the document not getting shown in the SARA transaction?? Could u plzz tell me the difference??

Rgds,

Pavan P.

[Former Member]

Hi,

try this in stoarge mode; selct 3 print & archice

Then use VF31---> to print output which will get archive

then check out

please revert

regards,

Arun prasad

[Former Member]

Hi pavan

Output determination

What is output?

Output is communication. When we create a transaction in sales & distribution, and save the transaction we may have to communicate to the concerned business partner about the transaction.

Example;

Customer--Purchase Order-VA01 (Create sales Order)- save the sales order- send the order confirmation to the customer

Here the output is “ Order confirmation”

This output is sent to business partner-Customer-Sold to Party

Other Examples: Quotation, Invoice, Delivery note, Packing List

Output determination happens through Condition Technique.

Condition records are very important here. And these records contain answers to following questions.

a) What is the Output Type? Order confirmation or Invoice etc

b) Who is the recipient? A Sold-to-party or Payer etc.

c) What is the media? Take print out and send, or as email? Or Fax? Or EDI (Electronic data Interchange)

d) When output to be processed? Immediately when the transaction saved or scheduled to happen at particular Time etc

e) In which language the output to be prepared

Customization:

IMG—SD—Basic functions—Output Control

Output Determination

Output Determination using Condition technique

Maintain Output Determination for Sales Documents

Maintain output types

SAP provides standard Output types for sales, shipping, transportation and billing

Sales:

AF00 Inquiry

AN00 Quotation

BA00 Order

RD03 Cash sales invoice

Each of this condition type has Repository data called Routines

a) Program---Program that reads data from tables (VBAK / many tables storing data pertaining header etc)

b) Form routine—Program used for creating layout

c) Form---Layout

The Output type has an Access sequence

Example: BA00 has access sequence 0010

Access sequence uses sales document type as the field under table 7

SAP provides standard Procedures, Copy the procedure and assign it to the Sales document Type

Select maintain output determination procedure

Position V10000 (Order Confirmation)

Select V10000 and Copy as

ZV1000 Kirlosakr Order Confirmation

Save

Assign output determination Procedure

Allocate Sales Document Header

Position ZKOR

Sales document Type Procedure

ZKOR ZV1000

Save

Now maintain Condition Records

SAP menu—Logistics—Sales & Distribution—Master data-Output--sales document

Create VV11

Sales Doc=ZKOR

Partner function=SP

Media=1 Printout

Date=4 immediately when saving transaction

Lang=EN

Now select Communication Tab

Printer= A000 virtual Printer

Save the Record

Create an order and check the Order Confirmation

Create VA01

Save

VA02- sales document—issue output to

Select BA00 and select Print review to see the Output

Outputs for shipping processes customization carried out under Logistics Execution

IMG Menu—Logistics execution—Shipping—Basic shipping Functions-Output Control-Output determination---

Maintain output determination for outbound deliveries

Std Delivery outputs

LD00 Delivery document

PL00 Packing List

Follow the same procedure, like in sales, Copy the std Procedure and assign to respective documents like Delivery document etc

Reward if useful to u