Accept / Rejection Reasons for Shopping Cart Approval

[Former Member]

Hi experts!

Our customer would like to have the following functionality.

During approval workflow the user will either Accept or Reject the shopping cart and at the same time he must enter a reason for approval / rejection from a list with fixed texts / values.

I didn't find any documentation about rejection reasons during approval of shopping cart. Has anybody of you ever seen this or realized anything like that?

If SAP Standard doesn't offer anything suitable we might have to modify the approver screen or develop a new screen.

Any helpful answer would be much appreciated.

Best regards,

Corinne

[Former Member · Accepted solution]

Hi,

You can define the fixed text values for the text Id "APPROVAL NOTE" in SC.

See teh foll path :

SPRo>Supplier Relationship Management>SRM Server>Cross-Application Basic Settings>Text Schema-->Define Fixed Values for Texts.

The Text ID for Approval Note is "NOTM".

BR,

Disha.

<b>Pls reward points for useful answers.</b>

[Former Member · Accepted solution]

Disha

I've added some IDs for NOTM but they don't seem to appear when approving.

Any pointers ?

Keith

[Former Member · Accepted solution]

Hi Disha,

I created fixed values for NOTM but they don't appear during approval.

Any idea, what we have to do?

Many thanks

Corinne

[Former Member · Accepted solution]

Hi,

Sorry to say...But the fixed values do not appear in the Approval Mode...I would suggest you to open an OSS message for this shortcoming and se what SAP has to say about this...In the meanwhile you can go through the foll notes :

Note 1028842 - Changes to note for approval cannot be reproduced

Note 877989 - Correction/supplement of text schema Customizing for SRM 5.0

Note 987686 - BBPSC01: Notes for Approval Text Area not displayed properly

Note 866287 - Approval notes not changeable in workflow.

BR,

Disha.

<b>Pls reward points for useful answers.</b>

[Former Member]

Corinne

I've just done the same and it appears that the approval notes only appear as a drop down in the "Documents and Attachments" section of the cart.

These entries are therefore maintained by the requisitioner when creating the cart.

I suppose that if you allow the approver to change the cart they can add the reasons for rejection here and then make reference to it in the "Notes for Approval" box.

Bit poor functionality really if you ask me.

Keith

[Former Member]

Hi Keith

How can I give authorization to the approver for change of shopping cart?

Regards,

Corinne

[Former Member]

Hi,

For the MANAGER role assigned to the Approver,in trasncn PFCG,you can change the workflow security settings (authorization level in PFCG) of the approver i.e. You can set the attribute/parameter BBP_WFL_SECURITY to '4' under the personalisation tab of the ROLE .

For more details for the settings ,refer the foll links:

http://help.sap.com/saphelp_srm50/helpdata/en/37/830b3b7e7ef74de10000000a114084/frameset.htm

http://help.sap.com/saphelp_srm50/helpdata/en/f7/a6a3415e34b05fe10000000a1550b0/frameset.htm

BR,

Disha.

<b>Pls reward points for useful answers.</b>

[Former Member]

Hi

<b>Please try this -></b>

<u>The "Approver" functionality should be given their maximum security level (BBP_WFL_SECURITY) is set to "High" i.e., '4'. (It is mainatianed in SU01 attributes - Personalization tab. (so that Approver can change the SC)</u>

<u>Related links -></u>

Hope this will help. Do let me know.

Regards

- Atul

[Former Member]

Hi

<b>Please try this -></b>

<u>Else Use BBP_DOC_CHECK_BADI</u>

Hope this will help. Do let me know.

Regards

- Atul