Proof Of Delivery

[Former Member]

Hi Experts,

Please help me in knowing the idoc type for Proof Of Delivery.

Thanks in advance.

[Former Member · Accepted solution]

Hi Padmam

This scenario describes proof of delivery (POD). POD is an instrument involved in business processes in which an invoice is issued only after the customer has confirmed the delivery's arrival. In addition to the proof of delivery itself, you can also record the POD date, POD time, the actual quantity that arrived and the reason for possible differences in quantities. This is especially important for deliveries in which the delivery quantity varies because of the nature of the goods or for which the exact delivery quantity is unknown from the start.

Definition for the related delivery item categories which are relevant for the POD process.

Procedure:

1.Access the activity using one of the following navigation options :

Transaction Code: SPRO

IMG Menu Logistics Execution  Shipping  Deliveries  Proof of Delivery  Set POD-Relevance Depending on Delivery Item Category

2.On the Change View “Maintain POD Relevance” Overview screen, make the following entries:

Item Category Description POD-relevant POD automatic

YQBS Batch split packed X

YQTN Standard Item Packed X

3. Choose Save and go back.

Result

The item categories are set to be relevant for POD.

Now Set the Relevant for POD indicator for the customer

Procedure:

1.Access the activity using one of the following navigation options:

Transaction Code: VD02

SAP R/3 Menu -

---

Logistics --- Sales and Distribution --- Master Data --- Business Partner --- Customer --- Change ---Sales and Distribution

2.Enter the required data in the "Customer Change: Initial Screen" screen

For eg.

Field name Description User action and value Comment

Customer 3011 Customer 3011

Sales organization BP01 Sales Org. BP01

Distribution channel 01 Direct Sales

Division 01 Product Division 01

3.Choose Enter.

4.In the "Change Customer: Sales Area Data", select Shipping tab, and enter the required data:

Field name Description User action and values Note

Relevant for POD Pick the box Check the box

Result

The customer 3011 is set to Relevant for POD.

CREATING A SALE ORDER:

The required master data (e.g. articles, prices, conditions, and customers) must be maintained in the system.

Procedure

1.Access the transaction choosing one of the following navigation options:

SAP R/3 Menu --- Logistics --- Sales and Distribution --- Sales --- Order ---Create

Transaction code: VA01

2.Enter the required data in the Create Sales Order screen.

THEN CREATE THE SALE ORDR

6.Double click the item, go to the Shipping tab on the Create Standard Order: Item Data screen, enter the following data in Shipping area.

Field name Description User action and values Note

StorageLocation 0003 Finished Goods Storage Location

7.Choose Save.

Result

A complete sales order is created in the system. A sales order number is assigned.

CREATING DELIVERY AND PICKING

Procedure:

1.Access the transaction choosing one of the following navigation options:

SAP R/3 Menu --- Logistics -- Sales and distribution --- Shipping and Transportation --- Outbound delivery --- Create --- Single Document --- with Reference to Sales Order

Transaction code: VL01N

2.On the Create Outbound Delivery with Order Reference screen enter the necessary data:

Field name Description User action and values Comment

Shipping point BP01

Selection date <current date>

Order Order number

3.In the "Create Outbound Delivery: Overview", select Picking tab, and enter the required data (pick quantity). In case of batch material choose batch structure of the delivery item.

Field name Description User action and values Notes

Button

Batch Structure

Only for batch materials

Picking Quantity 10

Hide batch structure

3.Choose Post goods issue (Shift + F8).

PROOF OF DELIVERY

Procedure

1.Access the transaction choosing one of the following navigation options:

SAP R/3 Menu -- Logistics --- Sales and distribution ---Shipping and Transportation --- Proof of Delivery --- Worklist Outbound Deliveries for POD

Transaction code: VLPODL

2.On the Deliveries for Proof of Delivery screen enter the necessary data:

Field name Description User action and values Comment

Date(proof of delivery Default date Current date

P

OD confirmation time Default time Current time

Shipping Point/Receiving Pt BP01

Delivery The delivery number generated in the previous step

Not yet edited Checked

3.Choose Execute (F8).

4.Select the corresponding delivery on the POD – Worklist (Outbound Deliveries for Processing) screen, and choose Goto &#61614;&#61472;Process delivery in the menu bar.

5.On the Proof of delivery – Outbound Delivery xxxxxxxx Change: Overview screen, in the Overview POD tab enter the required data (deviation in quantity actually delivered in sales unit). In case of batch material choose batch structure of the delivery item.

Field name Description User action and values Notes

Button

Batch Structure

Only for batch materials

Reason DFG2 Underdelivery, reason unknown

QtyDiffinSalesUn 9 Less than the quantity in sales order

Hide batch structure

6. Choose Enter. The POD status has been changed to ‘Differences reported’ automatically.

7. On the Proof of delivery – Outbound Delivery xxxxxxxx Change: Overview screen, in the Overview POD tab enter the required data:

Field name Description User action and values Comment

Confirm proof of delivery Choose the button Confirm the verified differences and deviation reasons.

If you want to cancel a confirmation, choose (Cancel proof of delivery). Then, you can change the difference quantities and reasons and re-confirm.

You can confirm the POD either immediately or later on. POD can be confirmed in each individual document (as explained above) or for multiple deliveries directly from the worklist. Only after confirmation has been completed can you initiate subsequent processing caused by differences that occurred or creation of a billing document with an adjusted POD quantity. You may not create billing documents using the billing due list until the POD confirmation has been completed.

8. Choose Save.

Result

POD Confirmation of the delivery has been completed. The subsequent processing – creating billing document can be initiated now.

Billing

Prerequisites

A delivery with goods issue posting is required for billing.

Procedure

1.Access the transaction choosing one of the following navigation options:

SAP R/3 Menu Logistics --Sales and Distribution --Billing -- Billing document --- Create

alternatively:

Logistics -- Logistics Execution --Outbound Process -- Goods Issue for Outbound Delivery -- Billing -- Billing document -- Create

Transaction code: VF01

2.On the Create Billing Document screen make the following entries:

Field name Description User action and values Note

Document <Delivery number>

Billing document overview Press the button

3.On the Invoice (F2) Create: Overview of Billing Items screen check the data and save the invoice.

Result

A billing document has been generated. The document has "completed" status.

The corresponding documents were generated for financial accounting, profitability analysis, and cost center accounting.

The accounting document has not been cleared. The document can be cleared by entering an incoming payment, for example (transaction code f-28).

Please reward if useful to u

Message was edited by:

narendran vajravelu