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CIN-Document

Hi,

Can anyone send the CIN customising document and question and answers document.

With regards,

B.Ravindranath

Former Member
Former Member replied

CIN MM

Customization

o How do I configure the system for partial credit functionality? (80:20 or 95:5 for Cenvatable: Inventorisable)

The relevant tax code should be configured with the required ratios for deductible and non-deductible tax components (JMO1 and JMO2 respectively).

The partial credit indicator at the excise registration ID level should also be marked.

o What are the settings involved to run the stock transport orders through the GRPO route?

For a receiving plant a customer has to be created.

For an issuing plant a customer and a vendor has to be created and this vendor is to be linked to this customer.

Both the customers have to be assigned to the plant in the Stock Transport Order settings. (Transaction:OMGN)

o How do I change the debit account that is proposed in Excise JVs?

In the company settings of CIN IMG select the indicator “Debit Account Overwrite” for the required company code.

o What is the difference between the ‘Depot’ indicator at the plant and the same at the excise group level?

At excise group level: It indicates that for the particular combination of the excise group and the plant, the plant will function as a depot.

At plant level: Irrespective of the plant being attached to any excise group, the plant attached to all the excise groups will function as a depot.

The setting at the plant level takes precedence over that at the excise group level.

o Can I change the non-cenvatable condition types that have been delivered?

No. The delivered non-cenvatable condition types (e.g. JMO2 etc.) are to be used as they are.

o Can the excise popup be made to appear for any movement type?

The excise popup will appear for all those movement types that have been delivered for CIN, provided these movement types are maintained in the CIN IMG settings.

Note: The users can create a copy of these standard movement types (delivered for CIN), and maintain the entry in the CIN IMG for the popup.

o Can I segregate different actions and reference documents combinations for incoming excise invoice transaction (J1IEX)?

Yes. The user has two broad options for the combinations of the actions and reference documents for the incoming excise invoice transaction.

Define processing modes per transaction:

Here the user can decide the processing modes associated with the transactions. For e.g. for J1IEX capture, post, change, display and cancel options are available, while for J1IEX_C only capture and display options are available. The user has the freedom to change the delivered settings.

Define Reference Documents Per Transaction:

Here the user can decide the combination of the processing modes with the reference documents. For e.g. for the processing mode “Capture Excise Invoice” one can choose reference documents such as PO, GR, STO etc.

The user has the freedom to change the delivered settings.

o Where will I change the input/output attribute of a field of the incoming excise invoice transaction?

In CIN IMG, under the Incoming Excise Invoices node the user can change the attributes of certain fields.

The user cannot add any additional fields other than the delivered ones.

o In the subcontracting attributes (CIN IMG) what is the difference between Movement Type Group Issues and Movement Type Group Receipts?

Movement types that issue material from the plant to the subcontractor are grouped under the movement type group issues. Similarly, the movement types that consume the materials when the processed goods are received into a plant are grouped under the movement type group receipts.

o In the Subcontracting Challan, How should I maintain number ranges for each series group?

Subcontracting Challan number ranges should not overlap between series group. For e.g it should NOT be as follows:

Series Group S1 : 000010000 to 000050000

Series Group S2 : 000020000 to 000050000

o Which are the Number range objects for which number ranges needs to be maintained?

Internal Document - J_1IINTNUM

RG23A Part1 and Part2 for all excise groups - J_1IRG23A1 & J_1IRG23A2

RG23C Part1 and Part2 for all excise groups - J_1IRG23C1 & J_1IRG23C2

PLA Part2 for all excise groups – J_1IPLA2

RG1 for all excise groups – J_1IRG1

RG23D Folio Number Generation – J_1IRG23D

Outgoing Excise Invoices against all series groups - J_1IEXCLOC & J_1IEXCEXP

Depot Excise invoice number – J_1IDEPINV

Dispatch Register Serial number – J_1IINTPR2

Subcontracting Challan against all series group – J_1I57FC

Procurement

o How is the “GRs per EI setting” (at the excise group level in CIN IMG) decided?

CIN provide three options to avail CENVAT credit based on this setting.

Multiple GR against single excise invoice, single credit:

The excise invoice can refer to multiple goods receipts, but the credit can be availed for the entire excise invoice in one shot.

Multiple GR against single excise invoice, multiple credit:

The excise invoice can refer to multiple goods receipts, and the credit can be availed individually for each goods receipt.

If none of the options mentioned above are chosen:

The excise invoice can refer to a single goods receipt, and the credit can be availed for the entire excise invoice in one shot.

The user can decide the option based on the business requirement in the implementation phase. It is advised that the setting is not changed subsequently.

Note: This setting no longer exists at the plant level.

o Can I have multiple accounts for the same process?

Yes. This is possible by using the option of subtransaction type in association with the transaction type.

o What will transaction type do?

CIN uses transaction type as a way of differentiating between the various excise related processes. They are:

GRPO – Goods receipt for purchase order in Plant. Also used in Depot for a PO and material document

EWPO – Excise invoice without purchase order

57FC - Subcontracting Challan

57NR – Reversal and Recredit for Subcontracting Challan

CAPE- Capital Goods credit accounts

OTHR- Excise Invoice for Other Movements

DLFC- Factory Sale and Stock Transfer via SD

CEIV- Cancellation of Generated Excise Invoice

DIEX- Differential Excise Invoice Credit

MRDY- Excise Duty reversal without reference

MRRD- Excise Duty reversal if material used for non-production

MRWO- Excise Duty Reversal for Write off Cases

TR6C - PLA account adjustment through TR6 Challan

UTLZ- is used for determining the accounts when a JV is posted with an option of fortnightly payment

The Transaction type that are not used : 57CM, 57GR, CAGI, CAGR, GRTR.

o Can I have my own transaction types?

No. Various transaction types are used by CIN and are predelivered.

o Does the system determine the modvat clearing account during invoice verification?

Yes, provided the purchase order has deductible excise duty.

o What is EWPO? When do you use it?

EWPO stands for excise invoice without purchase order. For e.g. Excise invoice of free samples are captured in the system using EWPO.

o What is the functionality of the rejection code/reason code?

For some reasons if the user wants to withhold the availement of CENVAT credit, he can do so by posting the excise invoice with a reason code. This reason code will post the credit amount to an ONHOLD account. The user can later post this ONHOLD amount to the CENVAT accounts. There is an indicator associated with the reason code in CIN IMG, which will decide the posting of the credit amount to ONHOLD.

Note: It is recommended that separate GL accounts for ON-HOLD account for transaction type GRPO and CAPE. Account at GRPO will be used by Rejection code and the one at CAPE will be used for subsequent credit of capital goods.

During Excise Invoice cancellation, reason code can be used.

o After the transaction J1IEX has been executed, what is the significance of the status popup?

The status popup is a way to give information to the user of the various excise entries that happen during the course of running the transaction. For e.g. the status Part1 number: N.A. means that no part1 number was generated during the course of running the transactions.

o What does the ‘Restore Defaults’ checkbox on the Duty Values item tabstrip of J1IEX do?

Restore defaults option restores the material type, duty rates, quantities, duty values for that line item to the original values that were defaulted the time when the transaction is run.

o I always get the Item ok in J1IEX transaction as selected, how do I avoid that in case I don’t need the Item ok selected by default?

Mark the User Parameter ID ‘J4X’ with ‘X’ for a User ID.

o Can you explain the different rows of duties on the Duty Values item tabstrip of J1IEX?

Credit availed: Excise duty whose credit has been availed.

Inventorized duty: It is the excise duty for which credit has not been availed but has been added / will be added to the material cost.

Credit due: Excise duty whose credit has not been availed because the goods have not been received and entered in the RG23 Part1 register.

Credit Available: Excise duty whose credit has not been availed, but the goods have been received and entered in the RG23 Part1 register.

ST: Sales Tax for the line item.

o What does the ‘Calculate excise duty based on rates’ checkbox on the Duty rates item tabstrip of J1IEX do?

The user has the option of changing the duty rates for the line items in the excise invoice. If the user wishes to change the duty values based on the changes in the duty rates he needs to select the ‘Calculate excise duty based on rates’ checkbox.

o What is a single step credit availment process?

The process of capturing the excise invoice and availing credit of excise duty in a single step is now possible if the excise is captured with reference to a goods receipt for a purchase order. This is possible even in the EWPO cycle.

o When are the ‘Simulate CENVAT Credit’ and the ‘Post CENVAT’ buttons active?

These buttons will be active if the entry has been posted in the RG23 Part1 register for the GRPO cycle and there is credit available to be availed.

These buttons will always be active during the EWPO cycle.

The user should have the necessary authorization to post an excise invoice.

o While capturing an excise invoice for EWPO (without reference to any material document), how does one enter multiple lines?

For the first line item the user needs to enter the details of the line item such as the material number, plant, chapter ID, duty rate, quantity etc. follwed by pressing ENTER. To enter a new line item the user needs to press the ‘Next Item’ Button.

o When price control 5 is set for a purchase order, how is excise duty computed?

The base value of the material is the value on the date on which the vendor's excise invoice is created.

The duty is computed on this base value.

o How are the accounts determined when capital goods are procured?

When cenvat credit for the capital goods are availed for the first 50%, the credit accounts are picked from GRPO transaction type and debit accounts from the CAPE.

During Subsequent credit availment both credit and debit entries are picked from CAPE.

o What needs to be done if the Excise Invoice quantity is not equal to GR quantity?

Excise Invoice Quantity is less than GR quantity: System will default warning message and this can be configured in CIN IMG as required. Apart from that the Part1 entry will be done only for the open quanity in the excise invoice. And the remaining will not appear in the excise registers. Since nothing can be done about it, ensure you do another GR for the difference quanitity with no excise entry. Or in the case excise invoice for this difference will be dispatched by the vendor later, you can create a separate GR and just create a Part1 entry.

Excise Invoice Quantity is greater than GR quantity: Credit will be allowed only for GR quantity. To take credit for remaining check your Multiple GR for an excise invoice setting at excise group.

o What should be my accounting entry in procurement?

For Domestic Procurement of Raw Material

During GR

Material Stock Dr.

GR/IR clearing Cr.

During Excise Invoice Credit

Cenvat Account Dr.

Cenvat Clearing Cr.

During Invoice Verification

Cenvat Clearing Dr.

GR/IR Clearing Dr.

Vendor Payable Cr.

For Domestic proceurement of Capital Goods

During GR

Material Stock Dr.

GR/IR clearing Cr.

During Excise Invoice Credit

Cenvat Account Dr. (50%)

Cenvat On-hold Dr. (50%)

Cenvat Clearing Cr.

During Invoice Verification

Cenvat Clearing Dr.

GR/IR Clearing Dr.

Vendor Payable Cr

Subsequent of Capital Goods

Cenvat Account Dr. (50%)

Cenvat On-hold Cr. (50%)

For Import Procurement of Raw Material

During Customs Duty Clearing invoice

Custom Clearing Dr.

Custom Payable Cr.

During GR

Material Stock Dr.

GR/IR clearing Cr.

During Excise Invoice Credit

Cenvat Account Dr.

Custom Clearing Cr.

During Invoice Verification

GR/IR Clearing Dr.

Vendor Payable Cr.

For Excise Duty Credit of Raw Material without PO

Cenvat Account Dr.

Cenvat Clearing Cr.

For Excise Duty Reversal through Excise JV

Cenvat Clearing Dr.

Cenvat Account Cr.

o What should be my accounting entry when the goods are issued through MM and excise invoice is created (J1IS & J1IV)?

During Excise Invoice Creation

Cenvat Suspense Account Dr.

Cenvat payable Cr.

For TR6C Challan

PLA Account Dr.

PLA on hold Account Cr.

During Fortnightly Utilization

Cenvat payable Dr.

Cenvat Account Cr.

PLA Account Cr.

Note: Cenvat Suspense Account should be cleared apprpiately using FI JV’s.

Subcontracting

o How is the recursive BoM scenario (the parent and the child material being the same) handled in subcontracting?

The movement type group for receipts should hold the 543-movement type only instead of the 101-movement type.

o For which of the movements will I run the Quantity Reconciliation for the subcontracting challan?

Quantity reconciliation is run for the movement types that automatically generate the consumption line, for e.g. movement 105, 101. This transaction is also run for reversals of issue movements, for e.g. 542.

o How do I delete challans assigned to the Goods Receipts document?

Goto transaction for Quantity Reconciliation (J1IFQ). Use Menupath Quantity Reconcile->Delete assigment

o What should be my accounting entry in subcontracting reversal / Recredit ?

For Subcontracting Challan Reversal

Cenvat Reversal Dr.

Cenvat Account Cr.

For Subcontracting Challan Recredit

Cenvat Account Dr.

Cenvat Reversal Cr

CIN Basis

o Can I have CIN as well as other Add-ons in one box?

You can have multiple add-ons technically in one box from 46C on wards. But before doing this you need to contact SAP support who can guide for the necessary precautions.

o Is it possible for me to have multiple country versions in one client? Are there any installations with multiple country versions in one client?

There are installations with multiple country versions in one client. From 46C onwards CIN is technically conflict free and can exist with other country versions. However the installation process of multiple add-ons is not stright forward and you must contact pre sales before taking up a similar project.

o How do I know which support pack I should move onto?

It is always beneficial to move to the latest support pack which is supported by CIN. This will ensure that all the known errors until that point is solved. For knowing which is the approved level for India please look into note 81456. This note gets updated whenever there is a new add-on patch for CIN. You can look at the existing support packs at the service marketplace.

o After importing support packs will the functionality change?

Support packs are collections of notes and should not change the basic functionality. They are mainly bug fixes. The support pack gives a list of notes for which the corrections are included.

o Do I need to do an integration test after CIN support pack import?

Some testing is required for the critical processes after a support pack implementation. It would also be a good practice to keep some CATTs to be done after every SP import.

o What is a CRT?

CRT stands for Conlfict Resolution transport. Some add-ons change the core R3 code. So when R3 comes up with Support packages there can be situations when the add-on modified code gets over written. In such scenarios the add-on will have to provide a Conflict resolution transport after merging the new R3 source with add-on corrections. As a customer what needs to be kept in mind is that if there is a CRT for a SP then both needs to be applied together. This is handled by the SAP Patch manager tool SPAM.

o Will I get a CRT in CIN40A?

CIN40A does not carry any modifications to R3 core. So you will not get any CRT’s in CIN40A. However you will get Add-on patches in CIN40A which are collections of CIN notes bundled together. They need so specific Support pack level of R3 for technical reasons.

o Can I run Internet sales with excise taxes?

You need to have separate pricing procedure to make this possible. It would be best to contact SAP product management group on this.

o When I upgrade will I lose my customization?

Upgrades will put the new customization only to client 000. No customization is imported to any other clients. In case you need to use any of the new customization you need to copy them from client 000. The productive operation will in no way be affected.

o How do I copy the customization from client 000 to my production client?

You can use the customizing cross system viewer to compare the customizing across clients. The customizing transfer assistant can be used to copy the entries.

o When I change CIN objects should I register?

CIN objects do not require you to register it with SAP support.

o Is there an object key for CIN objects?

CIN objects do not need an object key. This is because the name range is considered as

add-on.

o When I try to create a new object of CIN which came through note, the system says that the name range cannot be used. What should I do?

Check if the name space entries are available using transaction se03. Also check whether the name space is modifiable.

o What are CIN name spaces?

/0SJ1I/ and /0SJ2I/

o Is there any partner project for CIN?

For creating new objects in CIN name range you need to maintain the partner project ids ‘1I’ and ‘2I’ in tables RESP and RESPT using transaction SM30.

o Can I make a client copy excluding CIN?

It is not possible to exclude CIN data while making a client copy.

o When I maintain some of the CIN master data system is asking for a transport request. How do I avoid it?

This has been rectified. If it is still a problem please report in SAP support. Also please check the following. Go into SE11. Enter the table name for which the maintenance is giving a problem. Display the table. Take the option – Utilities – table maintenance generator. Check the recording routing. It should be no, or user recording routine.

o Which are the R3 versions on which CIN is available?

CIN is available in R3 40B 46B and 46C only.

o Are there any language versions for CIN?

No CIN is available only in English.

o Are there any code page restrictions for CIN while using with other language versions?

No there are no code page restrictions for CIN. CIN does not need a code page by itself. So it can be put with other languages.

o I have a system with R3 and CIN. Can I upgrade R3 alone leaving CIN?

You cannot upgrade CIN alone. If you opt to ignore CIN and continue with the upgrade of R3 alone then the CIN objects get deactivated in the system and it is not usable any more. A re install might lead to problems and loss of data.

o Even after CIN is installed when I try to run any CIN program system is saying CIN is not installed. Why?

You need to apply note 411079

o How do I restrict access to the various options under j1id ot j1it?

CIN has pre delivered authorization groups j1it and j1id. You can attach this group to the table using transaction sucu.

o How do I create new authorization groups?

You have to run a report RKSCUS09. Enter the authorization objects as S_TABU_DIS and then you can maintain new authorization groups under this.

o When should I install CIN?

You can install CIN after the R3 upgrade is over at any time. It is recommended that you do it along with the R3 upgrade.

o How long is each version of CIN supported?

Current supported versions of CIN are CIN22B on R3 40B until June 2003, CIN30A on R3 46B until June 2003 and CIN40A on R3 46C until 2005.

o If I am already in a higher Support pack than is required by the add-on how do I proceed?

For CIN40A the limit is only on the minimum Support pack level. If you already above that, then this does not cause any problem.

o If another add-on is already installed then can I install CIN on top of it?

You need to take permission from the other add-on for this process. Contact SAP support.

o How long does a CIN installation take?

The time depends on the hardware that is available. If 4 processors and 2 GB RAM is allocated to that instance then it takes about 40 minutes. The maximum time is about 1.5 hrs

o How long does it take to upgarde CIN?

This will typically depend on the databse size. But this is rolled into the R3 upgrade and CIN composite upgrade will not add additional down time to the R3 upgrade.

o Multiple users are not able to use j1id at the same time. How do I resolve this?

Master data in CIN is maintained using default table maintenance views. This poses a restriction that only one user can change the data at any given time. This is because of the table level lock.

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