F-44

[Former Member]

Hi,

I am not able to manually clear a vendor who has an open item. what does "you manually select open items that balance to zero from an account" means? Any suggestion about manually clear a vendor amount.

Thanks,

Nivi

[former_member188826]

When you provide the vendor name, company code and related data in F-44, you then click on Process open items icon.

You then see all the open items of the vendors. You can then double click on those items that totals to zero and do the clearing.

By default, all items may be selected. There are icons at the bottom to select and deselect alternatively. Play around with that to select those items that you want to clear. The total of debit and credit should equal to zero. This can be seen in the not assigned field at the bottom. Only when you have the not assigned field is zero, you can post.

[Former Member]

We are clearing the vendor so how can a debit and credit the same vendor account can have. The suppose to have credit entry right?

Thanks,

Nivi

[Former Member]

Clearing does not create any new entries. Here you are trying to match your credit and debit entries in customer/ vendor account so that it clears from the open item. By moving this from open item to clearing item, system does not produce any entries and there is no need also. When it clears the system creates a clearing document which has got a number and u can see the dr and cr items cleared for this document. By doing so system only shows active receivables and payables of customer and vendor accounts.

[former_member188826]

Vendor account (open items)

Invoice Cr -2000

Payment Dr. 2000

Total Balance 0

The above will appear as open item, When you do clearing, both the above line items will be pushed down to cleared items. As you might have noticed, every activity or transaction or process, in SAP is generally documented, the clearing process is also documented. You get a clearing document. It is just an identifier, indicating that these two items have been matched and changed their status from open to cleared items.