FAQ with Solution

[Former Member]

Dear friens,

I need FAQ's with propere solutions it is very urgent pls arrange to send

thanking you

Regards

subramanyamksr@yahoo.com

[Lakshmipathi]

Hi Reddy

Below are some FAQs in SD

<b>Master Data</b>

Q: Some materials have been blocked for procurement and production. Even though deletion flag is set for a material/plant level, the order can be still entered ( with a warning message). Is there a way to block such transactions for a material flagged for deletion?

A: Sales Status field in the sales organization view of the material master may be used to block any transaction for the material.

Q: We can define our own exchange rate types and use them instead of the defaulted types, 'M', 'B' and 'G'. How can we overwrite default types in SD?

A: Exchange rate gets copied from the customer master record. Exchange rate types are to be maintained for the customer in the sales screen of the customer master record.

<b>Shipping</b>

Q: The PL00 condition is fine in delivery. But when we try to print to either the screen or printer, an error V1032 occurs. Why?

A: In order to use the Packing list PL00 (packing slip in delivery) you must do 'Packing' in the delivery note (edit->packing)

Q: we have to enter a shipping point while creating a delivery. Is it possible to create delivery without shipping points?

A: When you are releasing a sales order, choose Sales document -> Subsequent functions-> Create delivery, then the shipping point will be brought in from the sales order. In all other scenarios you have to key in the shipping point. The above described scenario will only work if all items on the sales order are to be shipped from the same shipping point.

<b>Billing </b>

Q: SAP allows a non-inventory item and an inventory item to be in the same document till delivery but splits at the time of creation of billing document. Can we combine a non-inventory item with an inventory item in one invoice? Can we treat it as a value item in sales order so that it is priced and then make it as a text item in delivery documents so that it appears in the same invoice and does not split?

A1: Make the non-stock material deliverable, but not pickable. Both items will carry into the delivery, and therefore appear on the same invoice.

A2: Change the copy rule for orders->invoices and deliveries->invoices to specify that invoice combination is permitted. However note that for system to create combined invoices, PO number, payment terms, sales organization, and distribution channel must be identical. Else undesirable combinations may be created by the system.

<b>Pricing Conditions</b>

Q: It is impossible to price at the material level (matnr) , when a material has a pricing reference (mvke-pmatn) set up against it in the master data. Pricing always look for the pref, even if a price is set up against the material and not the pref. How can we price by material and pref?

A: The field used to look up at the price is defined in Access sequence. You may find a step with PMATN as material number. If you insert a step with MATNR then the system will first look for the material, if not found (use the exclusion tick box) it will look for the pref.

<b>Customizing</b>

Q: We generated a new condition table. Assigned the condition to access sequence. Created a condition record. Access sequence is assigned to the output type. But when we create a billing document, output screen comes up blank for the output type. When we look up Determination Analysis, we get an error "Note 524 Access not made (Initialized Field)". What else is required to be done?

A: Assign output determination procedure to the header of the document and the output type.

Q: How can we set up to have the VAT# be accepted in the Ship-To Master File Data Control screen?

A: IMG->Fin. Acct.->AR and AP ->Customer acct->Master Record -> Prepare to Create Customer-> Define Acct. Group.

Q: We want to explode Bill of Material automatically at time of Order entry and explode an Equipment BOM in the sales order. What are the setting required?

A: Use an item category that is configured for bills of material for having a sales BOM to explode automatically.

Standard SAP item categories are :

TAQ - Pricing and inventory control take place at the BOM header level

TAP - Pricing and inventory control take place at the BOM item level

These can be automatically derived using the item category groups ERLA and LUMF, respectively.

Q: How can we make the Customer Group 1 (or 2, 3, 4, 5) a mandatory field?

A: Logistic General-> Logistics Basic Data: Business Partners -> Customers -> Control -> Define account groups and field selection for customer

Choose Customer Acct. GR. (double-click). -> Field Status: Sales data (double click) -> sales (double click) .Check the radio button against Customer Gr as REQ. ENTRY. Save the settings to make customer GR entry mandatory .

Q: Is there an user exit to copy the data into planning table?

A: Use user exit MCP20001 and include ZXSOPU01.

<b>Others</b>

Q: We get a report screen: "Goods issue: Problem Log" during the delivery process when activating Post Goods Issue button. We want to include our own error message to this list if the selected batch is not on a customer defined table. What is the best way?

A: Try User exit - USEREXIT_SAVE_DOCUMENT_PREPARE

Thanks

G. Lakshmipathi

[Former Member]

Dear Reddy KS,

A small search on SDN SD forum will help you to answer your query.

I will suggest you to visit http://sap-img.com/sap-sd.htm. It will give you the overview of SAP SD module.

Moreover there is a separate section of FAQs with answers which will help you in great deal.

Hope this helps you.

Do award points if you found them useful.

Regards,

Rakesh

[former_member227476]

dear reddy

1. What is an EDI invoice, how it reflects in SAP R3 system?

Quite generally, you create an invoice by a normal way, but after this you generate an output (print document) in the form of an IDOC. This IDOC can be sent to the customer. The process is similar to the standard print output of the invoice. The IDOC should be of a message type INVOIC. The function module is IDOC_OUTPUT_INVOIC.

There is also a self-billing process with the invoice creation. In this case the customer sends the IDOC for himself. This IDOC must be processed via EDI on SD side, and then the SD invoice will be created. To learn this process, please call the function module IDOC_INPUT_SBINV in the transaction SE37 and the press the button "Function Module Documentation". The SBINV process can be realized via EDI only.

2. What is meant by Explosion in SD?

It is related to Bill of Material where one parent item is linked with several child items. For creation/edit/display, T-Code is CS01/02/03

3. What is the usage of configuration profile in variant configuration?

You maintain the configuration parameters for a configurable general maintenance task list in the configuration profile.

The settings that you make here also concern the BOM explosion for the piece of material. In addition, at least one class, whose class type allows variant configuration, must be assigned to each configuration profile. The class contains the characteristics that the system proposes for characteristic evaluation when you create a maintenance or service order.

4. What do you mean by tickets? Could you please give me some examples of tickets?

Tickets in SD can be considered as the problems which the end user or the employees in the company face while working on R/3. Tickets usually occur during the implementation or after the implementation of the project.

There can be numerous problem which can occur in the production support and a person who is working in the support has to resolve those tickets in the limited duration, every ticket has the particular deadline alert so your responsibility is to finish it before that deadline.

End user is not able to

1. Create Sales order for a customer from a new plant, since shipping point determination is not happened. (Without shipping point the document becomes INCOMPLETE and he will not be able to proceed further like DELIVERY, BILLING).

He raises a ticket and the priority is set in one of the below

1.Low 2. Medium 3. High.

Now you need to solve this ticket. You would analyze the problem and identify that the SP configuration has to be done for the new plant.

You would request a transport for DEV CLIENT to BASIS. You do the change and Request one more Transport to BASIS for QA client. The End user will test the same by creating a sales order for the new plant and approve it.

Finally u requests a transport to move the changes to PRODUCTION.

Once the change is deployed in production the TICKET is closed.

What I have given is a small ex. You would get some real issues with severity HIGH in your day-day support

1. KOFO error?

2. Defecit in sales order stock?

3. PGI is not possible?

4. Shipping conformation is not possible.

5. Picking or packing PGI is not possible.

5. What is the difference between sales process and business process?

BUSINESS PROCESS: Sequentially and logically related series of processes and functions for an internal or external target group to deliver a defined good or service. The R/3 Reference Model provides sample business processes in scenarios as EPCs.

6. What is the difference between transit time and transportation time?

Transit time: is the time taken by the material to reach customers place.

Transportation time: is the time taken to schedule the materials by shipping company.

7. What is the difference between free goods and bonus buy?

Free goods are either inclusive or exclusive if a customer orders for 10 products he will get 1 free for that no price is charged this is exclusive scenario

If a customer orders 10 products he will get 9+1 for 1 product he will not charged this inclusive scenario

For bonus buy if a customer orders regularly 10 products in one occasion if he orders 1000 products he will be given less price than the price he will get for 10 products this bonus buy scenario

Or

Free goods are considered to be merchandise, moveable belongings or personal property. Free goods are those which economists are not interested in because in free goods doe not offer the opportunity for creating a cost for usage. The best example of free goods is air because there is no scarcity of air. Economists are interested only in goods, which can be manipulated to create cost for usage. Free goods are plentiful; you have as much as you want without a chance for future cost to society.

A bonus buy refers to any product manufactured or otherwise made available for purchase at a lower cost for a certain period of time. A bonus buy can relate to food, cars, stocks, bonds, insurance, bank loans or almost any product you can think of.

Examples of Bonus buys are: buy one and get one free, 20% original price, and 15% Reduced Mortgage today.

8. What is the difference between static and dynamic in credit management?

SIMPLE CREDIT CHECK: Tr.Code - FD32

It Considers the Doc.Value + Open Items.

Doc.Value: Sales Order has been saved but not delivered

Open Item: Sales Order has been saved, Delivered, Billed & Transferred to FI, but not received the payment from the customer.

Eg: Customer Credit Limit is Rs.1, 00,000/-

Suppose Doc.Value + Open Item Value is Rs.1, 10,000/-

Here credit limit exceeds then system reacts.

Options: A) Warning Message

B) Error Message (Sales Order won't be saved)

C) Error Message with Delivery Block

AUTOMATIC CREDIT CHECK: Give extra credit facilities to the particular customer.

STATIC CREDIT LIMIT DETERMINATION: Checking Group + Risk Category + Credit Control Area.

A) Credit Checking Groups: Types of Checking Groups.

01) Sales

02) Deliveries

03) Goods Issue

At all the above 3 levels orders can be blocked.

B) Risk Category: Based on the risk Categories Company will decide how much credit has to give to the customer.

HIGH RISK (0001) : LOW CREDIT

LOW RISK (0002) : MORE CREDIT

MEDIUM RISK(0003) : Average Credit

Static Credit Check it checks all these doc value & check with the credit limit

1) Open Doc.Value / Sales Order Value : Which is save but not delivered

2) Open Delivery Doc.Value : Which is delivered but not billed

3) Open Billing Doc.Value : Which is billed but not posted to FI

4) Open Item : Which is transferred to FI but not received from the customer.

DYNAMIC CREDIT CHECK : 1) Open Doc

2) Open Delivery

3) Open Billing

4) Open Items

5) Horizon Period = Eg.3Months

Here the System will not consider the above 1,2,3& 4 values for the lost 3 months

Then assign the Sales Doc & Del Documents.

Sales Doc.Type (OR) + credit Check (0) + Credit Group (01)

Credit Limit Check for Delivery Type: Del.Type (LF) + Del Credit

Group (02) + Goods Issue Credit Group (03)

9. Difference between 4.6 version and 4.6c, 4.7ee

There are so many differences between the versions in different objects

1. In the customer master in 4.6 version there is no partner function tab in the customer in xd01 t-code and also there is no CIN tab in that version but it is there in the 4.7 EE version

This is the major change from the 4.6cc to 4.7EE

2. in 4.7EE there is some settings that are related for CIN which cannot be done in 4.7EE that means they need some patches for doing the configuration setting for the CIN

But we can do the same in the 6.0 versions

These are the some of the settings that are differed in the two versions and in that two objects

10. Where is rebate define for quantity REBATE

Rebate:

Following explains how to create a rebate agreement, test it using a sales order and billing it. Then settling it partially or fully using a rebate credit memo. Please use the basic procedure and tweak your IMG settings according to your unique requirements.

Rebate processing:

1. First requirement is that the rebate processing must be active for

a. the customer ( check in customer master) ,

b. for the billing type ( check in IMG > Billing > rebate processing > active rebate processing > select billing documents for rebate processing. )

c. For the sales organization:

( check in IMG > Billing> rebate processing > active rebate processing > Active rebate processing for sales org. )

2. Next create a rebate agreement for this use T-code VB01. For the rebate agreement type you can choose either 0001

( group rebate ) or 0002 material rebate or 0003 ( customer rebate ) etc

b. Enter your rebate conditions. Don’t forget to enter the accrual rate here.

3. Now test your rebate functionality: create a sales order for the particular customer, sales org (ensure that the billing type used in your sales order is relevant for rebate). Create outbound delivery, transfer order to do picking and post goods issue.

4. Now go to Tcode VB03 and check your rebate by choosing conditions, selecting the condition line and choosing payment data. You will see that the accruals and business volume are updated when accounting doc is created for billing.

5. Settling your rebates:

Once your rebates have been accrued you need to settle the rebate.

For this first release the rebate for settlement by using Tcode VB02. As a trial basis choose B (you can choose other settings based on your requirement) and choose Create manual accrual. Now enter the amount to be paid and save the rebate agreement.

6. Next display your rebate agreement using Tcode VB03.

Enter your rebate agreement number. Next choose rebate payments > Rebate documents and select partial settlement. Click on the choose button to note down your credit request number.

7. Use Tcode VA02 and release the billing block for your credit request. (Use item overview tab)

8. Now use VF01 to create a rebate credit memo by entering the credit memo request number and save it

9. Now release the credit memo to accounting using vf02.

Quantity Rebate:

In rebate agreement details we will define the rebate basis whether it is the quantity rebate or volume based rebate.

11. What is solution manager? What is purpose of it? In support what type of tool we can use? What is change?

SAP Solution Manager is a centralized, robust solution management toolset that facilitates technical support for distributed systems – with functionality that covers all key aspects of solution deployment, operation, and continuous improvement. It combines tools, content, and direct access to SAP to increase the reliability of solutions and lower total cost of ownership.

With SAP Solution Manager, you can be sure your entire SAP solution environment is performing at its maximum potential. The toolset addresses your entire IT environment, supporting SAP and non-SAP software and covering current and forthcoming SAP solutions. As part of SAP Net Weaver, SAP Solution Manager is included in the annual maintenance fee for SAP solutions.

SAP Solution Manager targets both technical and business aspects of your solutions, focusing strongly on core business processes. It supports the connection between business processes and the underlying IT infrastructure. As a result, it eases communication between your IT department and your lines of business. And it ensures that you derive the maximum benefits from your IT investments.

SAP Solution Manager features and functions include:

• SAP Business Suite implementation – SAP Solution Manager provides content that accelerates implementation. Configuration information and a process-driven approach to implementation speed the blueprint, configuration, and final preparation phases. SAP Solution Manager enables efficient project administration and centralized control of cross-component implementations.

• Global rollout – The toolset eases process standardization and harmonization across organizations and locations by providing proven methodologies and all necessary functionality. You can more easily implement standardized settings at local sites, because configuration settings needn't be re-entered into local components.

• Synchronization of custom settings – With SAP Solution Manager, you can maintain consistency as you customize your heterogeneous IT environment. It enables safer administration of customization, less error-prone replication of custom settings, and simpler consistency checks. SAP Solution Manager reduces manual synchronization efforts by automatically distributing custom settings to various systems simultaneously, and by centrally managing all requests to synchronize settings.

• Testing – SAP Solution Manager speeds test preparation and execution. It provides a single point of access to the complete system landscape and enables centralized storage of testing material and test results to support cross-component tests.

• IT and application support – The support desk included in SAP Solution Manager helps you manage incidents more efficiently and eases the settlement of support costs. Centralized handling of support messages makes the support organization more efficient.

• Solution monitoring – SAP Solution Manager performs centralized, real-time monitoring of systems, business processes, and interfaces, which reduces administration effort. It can even monitor intersystem dependencies. Proactive monitoring helps you avoid critical situations, while automatic notifications enable fast response to issues.

• Service-level management and reporting – SAP Solution Manager allows easy definition of service levels and provides automated reporting. Service reporting covers all systems in the solution landscape and provides a consolidated report containing the information you need to make strategic IT decisions.

• Service processing – SAP Solution Manager makes appropriate service recommendations and delivers SAP support services. These include SAP Safeguarding, which helps you manage technical risk; SAP Solution Management Optimization, which helps you get the most from your SAP solutions; and SAP Empowering, which helps you manage your solutions.

• http://blogs.ittoolbox.com/sap/support/archives/introduction-to-sap-support-10712

12. How can we define sales order type

In VOV8 either u can copy rename or create

13. What is gap analysis and when it will be use in the time of project?

Business blue print stage is called as is process. Fit gap means, before implementing the SAP all the business data is in the form of documents, we cannot keep this data as is in the SAP. There should be a gap. So by filling this gap, we make configuration with the help of these documents. This is called as fit gap analysis. In this stage, we should analysis the gap between as is and is as process

Cut Over Plans:

Detailed plans need to be developed for cutting over from the old system(s) to the new. Parallel runs of what will happen over the conversion period using test data, convert and watch for a period after wards to ensure nothing unexpected happens.

Train Users:

Well trained users will support and defend the system on site. Unsupportive users will continually undermine the system and eventually it will be replaced. Therefore the more effort you put into helping the users master the system early the better. Fit gap means, before implementing the SAP all the business data is in the form of documents, we cannot keep this data as is in the SAP. There should be a gap. So by filling this gap, we make configuration with the help of these documents. This is called as fit gap analysis.

GAP Analysis

A through gap analysis will identify the gaps between how the business operates ad its needs against what the package can can't do. For each gap there will be one of three outcomes which must be recorded and actioned, GAP must be closed and customized software can be developed close the gap, GAP must be closed but software cannot be written therefore a workaround is required, GAP does not need to be closed.

In simple terms: Gap means small cracks. In SAP world. In information technology, gap analysis is the study of the differences between two different information systems or applications (ex; existing system or legacy system with Client and new is SAP), often for the purpose of determining how to get from one state to a new state. A gap is sometimes spoken of as "the space between where we are and where we want to be." Gap analysis is undertaken as a means of bridging that space.

Actual gap analysis is time consuming and it plays vital role in blue print stage

The Gaps can differ from company to company. Most commonly, however, missing functionality is industry-specific.

Examples:

1. MGM Studios and Lycos sometime back worked with SAP to develop its new intellectual property management and media advertising management functionality, respectively.

2. A leading Oral care product company wanted the promotion of free-goods where they wanted 'Buy one get 2 different products free'.

2 gaps are, In customer master data the client requirement needs legacy customer number which can be solved with User exit.,

In sales order we need customer Phone number, We can use user exit

These 2 are gaps, which we cant, find in Standard SAP

1. if client want new field in customer master like nearest fire station ..

2. order will be uploaded directly with out va01. Through BDC... bcoz lot of orders if they get daily, they can opt these...

Movement type 1 uses when a material have two movement types.. like example 101 and 261.. one is incoming raw material and going for production...

14. What is the difference between rebate and discount?

Rebate is a partial repayment, whereas a refund is a repayment of the total purchase price and Discount is reduction in Price

Or

Rebate: an incentive to be given to a customer. Clubbed with qty purchased by a customer within the period specified (say one month)-conditional.

Discount: unconditional, to be given to a customer on account of heavy purchase by one single billing. From the price List (Base price).

15. What is the Purpose of a Sales Organization in SAP?

Sales org. represents the highest elements in SD. Sales org. is responsible for

Sales, services, negotiation or Revenue generation and physical distribution of products.

16. What is the purpose of Distribution Channel?

The Mechanism or route through which the products are placed in the market.

17: What is the purpose of Division?

Division is the one which sells identical or similar products.

18. A Sales organization can be assigned to more than one Company code. State true or false?

False. Sales org. cannot be assigned to more than one company code.

19. Can you create a Sales Order without having a Sales Group defined in the Org Structure?

NO. We cannot create a sales order without having sales group.

20. What is sales area

Sales area is the combination of

Sales org. + Distribution channel + Division.

21. Can you assign one plant to more than one Sales Organization?

Yes, we can assign plant to more than one sales org.

22. Explain process of stock transport orders in SAP?

Stock transport is the process of transporting stock within the plant

from one storage location to another. Stock transport is a replenishment

Delivery.

23. What is a Scheduling Agreement? Give a business case where it is used?

It is the agreement between customer and company. It contains delivery

Schedule.

24. Can you check availability during Standard SAP Quotation Process?

Yes, we can check for availability during std. quotation process.

25. What are the different movement types, and where will you assign the movement type

631, 632, 633, 634, 601, 602, 651, 561

Movement types will be assigned to schedule lines

rewards plss

siva

[Former Member]

HI Reddy

1: What is the Purpose of a Sales Organization in SAP ?

Sales org. represents the highest elements in SD. Sales org. is responsible for

Sales, services, negotiation or Revenue generation and physical distribution of products.

2. What is the purpose of Distribution Channel?

The Mechanism or route through which the products are placed in the market.

3: What is the purpose of Division ?

Division is the one which sells identical or similar products.

4: Where do you configure Division in IMG?

Img-enterprise structure-- logistics general--- define division

5. A Sales organization can be assigned to more than one Company code. State true or false?

False. Sales org. cannot be assigned to more than one company code.

6. Can you create a Sales Order without having a Sales Group defined in the Org Structure?

NO. We cannot create a sales order without having sales group.

7. Sales Area is the combination of?

Sales area is the combination of

Sales org. + Distribution channel + Division.

8. Can you assign one plant to more than one Sales Organization?

Yes, we can assign plant to more than one sales org.

Area 2 : SD Business Process :

1. Explain process of stock transport orders in SAP?

Stock transport is the process of transporting stock within the plant

From one storage location to another. Stock transport is a replishment

Delivery.

2. What is a Scheduling Agreement ? Give a business case where it is used?

It is the agreement between customer and company. It contain delivery

Schedule.

3. Can you check availability during Standard SAP Quotation Process?

Yes, we can check for availability during std. quotation process.

4. What are movement types used for GI to customer, for Consignment sales process, returns process. How does the inventory move in each case?

The movement types are:

631,632,633,634.

5. How is billing date determined in the billing document?

Once the PGI is done, the goods are send to the customer on the

Specific delivery date, from this the billing date is determined.

6. How are posting to account done by the system, explain what is credited and what is debited when customer billing passed to accounts?

Through revenue account determination.

7. What are the different billing types available in standard system?

A) Periodic billing

B) Milestone billing

Area 3 : SD Configuration :

What fields Determines Pricing Procedure? What are the columns in a pricing procedure? Relevance of each?

The following fields determine the pricing procedure. And the columns are as follows. There are total 16 fields which determine the pricing procedure.

1) Step

2) Counter type

3) Condition type

4) Description

5) From

6) To

7) Manual

8) Mandatory

9) Statistical

10) Print out

11) Sub to

12) Requirement

13) Alternation calculation type

14) Alternation condition based value

15) Account keys

16) Accruals.

2: What fields Determine Shipping Point?

Shipping point is determined from the plant + shipping condition from customer master + Loading group from Material master.

3. If Same Purchase Order no is used in multiple Sales Orders, Is it possible to warn the User? If yes How?

The same purchase order no. is entered system throw a warning message.

4: Which Item Category in Standard SAP is used for Free of Charge items & Text Items ?

TANN. TXT.

5: What determines whether a document can be copied to another document ? For Example A Quotation to Another Quotation , or Inquiry to Quotation.?

Copy control

6: Is it Possible to copy Sales Order to a Production Order ? If yes explain in which situation you can do that /

Make to order scenario is possible

7. Where are the controls for Availability check in the system?

Avb. Check with ATp logic

Availability Check with ATP Logic or Against Planning

1. define checking group

2. Carryout control for avb. Check

Availability check against production allocation

Area 4: Integration with Other Modules :

1: How do you release a Sales Order blocked for Credit Hold. ?

Go to T-code VKM3 and give the sales document no. to release the sales order

From credit hold.

2: What is the transaction code for Stock Requirements List ?

MD04

3. How do you create Sales BOM, What is the purpose of Sales BOM ?

Go to cs01 to create sales bom. Sales bom is to explode the sub items in the

Sales oreder alongwith the main item

4 : What movement type is used ?

a) To receive initial inventory into Stock- 561

b) Movement type used for issuing stock to customer against Delivery- 601

5 When does the invoice (billing document) status change ?

When the invoice is released for posting to account the status of invoice changes.

Area 5: SD Master Data :

1: What is the structure of a customer master record?

Following is the structure of customer master record

General data

Company code data

Sales area data

2: Account group Determines:

a) Fields

b) Partner functions

c) Procedure

3 Which of the following are true with respect to customer hierarchy/

2) true

4: Changes to the account group and the accompanying partner functions can only be made from a lower level to a higher level. True or False.?

False

5: Name any 4 Material types in SAP R3?

a) hawa-trading goods

b) fert- finished goods

c) roh-raw material

d) halb- semi finished goods

7: The plant can be automatically proposed by the system when processing a sales order, if it has been maintained in one of the master records. Mention which of the master records?

a) Customer mtl. Information record

b) Customer master- ship to party

c) Material mater

8: Which other areas in SAP SD is condition technique used?

a) Output determination

b) Material determination

c) Reveneue account determination

d) text determination

9. How is pricing procedure determined in a Sales Document?

Sales area + Cust. Pri. Pro + Doc. Pri. Proc

10: Is Credit block for a Sale order at Header or Item level?

Header level

Area 6: SD Transaction Data :

1: Explain the Flow of Sales Process in SAP Terminology ?

1) Inquire

2) Quotation

3) Sales order

4) Delivery

5) Billing

2: What are the three types of availability checks?

3: Can you combine multiple Sales Orders into one delivery? If Yes How?

Yes. When it has the same ship to party, shipping point and Incoterms

3. How do you create a Delivery for Purchase Order? Explain

VL10G is used for creating delivery for purchase order.

4 What is a Proforma Invoice ? When can this document be created?

It is not posted to the accounting. It is a doc. It is used for legal purpose

5 What are third party processes, What are the item categories used?

Vendor supplies the material to the customer when the mtl,. Doesn’t

Have stock in the company. Item categories is TAS

6: List out any 5 controls in an Item category in SD.

a) Item type

b) Completion rule

c) Special stock

D) Relevance for billing

e) Returns

7. How are schedule line categories determined in Sales orders?

Item catergory + MRP type

8: List out the tables for :

a) Sales orders: vbak,vbap,vbep

b) Deliveries documents:likp,lips

c) Billing documents: vbrk,vbrp

d) Pricing master data

e) Pricing transaction data

1. What is stock transfer ? How it is different from sales ?

In a stock transfer procedure, materials or goods are transported from

one storage location of the same plant to another storage location.

Stock transfer is an Replenishment delivery.

Sales allows you to execute different business transactions based on sales documents defined in the system. Sales is an outbound delivery.

2. What is an sales return, what are business process involved ?

Sales Returns is used to manage full products that the customer has returned due to complaints.

The business process involved are:

1. Document Types for Sales Returns

2. Analysis Key

3. Additional Analysis Keys

4. Refunding key

5. Assign Analysis Key to Item Categories

6. Field Assignment Order – material movement

7. Recipient for Express Mail from Background Processing

8. Filling Facilities

9. Contents

10. Keg lock.

3. What is credit memo and debit memo ?

The term credit memo always refers to a credit memo from the vendor. Therefore, posting a credit memo always leads to a debit posting to the vendor account. As in the case of invoices, credit memos can refer to purchase orders or goods receipts.

A debit memo request is a sales document used in complaints processing to request debit for a customer. A debit memo request starts the billing process.

4. What are the different types of sales process in a typical organization ?

The different types of sales process are:

A) Inquiry

B) Quotation

C) Sales order

D) Delivery

E) Billing

F) Rush order

G) Cash sales

5. What is invoice and what information does it contain ?

A formal request for payment; a written record of a transaction submitted to customer or client when requesting payment for services or goods delivered; includes taxes where applicable; also called bill, and sometimes statement, though the term "statement" has a different meaning that does not include a formal request for payment.

Invoice is a statement which contains the under mentioned details compulsorily.

1. Invoice Numner

2. Invoice date

3. Name and address of the person making the invoice ( Seller of goods and service)

4. Name and address of the person to whom invoice is made. ( Buyer of goods and service)

5. Description of goods / services involved

6. Applicable rates and taxes with percentages

7. Rate of the goods / services

8. Quantity of the goods and services

9. Quality or any other specifications

10. Price / Value of the goods and services

11. Invoice must be signed by the person making it

12. Terms and conditions of making the payment

6. What is credit management ?

Credit management enables you to monitor, evaluate and control credit situations and credit allocations. The integration of current information from FI and the simultaneous access to the credit and sales information system provide a broad information basis for evaluating critical credit situations and credit allocation.

Credit management includes the following functions:

Carrying out credit checks according to different criteria and at different points in time

Automatic notification of the responsible employees in critical credit situations by means of an interface to the mail system and therefore rapid processing of urgent credit problems

Support in critical credit situations concerning credit allocation by means of an interface to the Sales Information System and FI

Allocation of different authorizations to credit representatives according to certain criteria (for example, authorizations according to the level of the credit limit used or according to document value classes)

Monitoring credit allocation (for example, by creating overview lists)

7. What is consignment sale ?

Instead of making direct sales, individuals and businesses often place goods

with others who make sales for them. Those transactions are commonly

called consignment sale.

8. What is exice duty and how it is different from sales tax ?

Excise duties are duties that the state imposes as taxes on the use or consumption of certain goods. The liability to pay taxes is incurred when taxable goods are moved under customs seal from a location to a taxable location.

The state imposes excise duties, for example, on petroleum products, tobacco, alcohol and alcoholic beverages.

Tax based on a percentage of the selling price of goods and services. State and local governments assess sales tax and decide what percentage to charge. The retail buyer pays the sales tax to the retailer, who passes it on to the sales tax collection agency of the government

9. What is rebate ?

Rebates, widely known as refunds, are a popular tool used by businesses to promote their products and services. Rebates are distinct from coupons and other forms of discounting in that they reimburse a customer for part of the purchase price following, rather than at the time of, the sale. By offering

consumers cash back on the purchase price, rebates provide an incentive to buy a particular product.

10. What is promotion or scheme ?

A promotion might be a short-term price reduction, contest or sweepstakes, package giveaway, or free sample offer. Promotion is one of the four Ps of marketing—price, product, place, and promotion. Promotion is generally thought of as a sequence of activities designed to inform and convince individuals to purchase a product, subscribe to a belief, or support a cause.

11. How is sales and accounting are interrelated?

Revenue Account determination is a link between FI and SD. When company is selling, there are some revenues and expenditure, for example

sales revenue is the revenue company is getting and discounts, rebates, taxes, freights etc company is incurring expenditure. So we have to update Accounting documents when we are selling our products.

In Revenue account determination when we save the billing document the sales values in the billing document will be automatically posted to the coresponding GL Accounts. for this go to VKOA assign GL Accounts.

12. What is order management ?

Systems that receive customer order information and inventory availability from the warehouse management system and then groups orders by customer and priority, allocates inventory by warehouse site, and establishes delivery dates.

13. Can anybody tell me what the exact meaning of inbound delivery?

Inbound delivery does not necessarily mean goods receipt. INBOUND DELIVERY in SAP pertains to all incoming goods, which may refer to either a vendor delivery or a return of a rejected delivery to a customer. It may cover the schedules of deliveries from your vendors/suppliers or even a rejected delivery to a customer.

The GOODS RECEIPT portion pertains to the time that you are in the process of receiving the goods (either as a delivery or as a return item). Hence, movement type would vary.

1. What are the work process in an application server ?

The following are the work process in the application server:

A) Updating – Application server updates data at frequent intervals to the database server.

B) Messaging-dialog – Application server communicates to the users through dialog process

C) Data lock – Enique – Objects locked against change.

D) Spooling – Print parameters and print data held in memory till data released to printer.

E) Background processing – processing the application without dialogs.

Application server acts like dispatcher there by arranging activities in queue and not loading data base server at a time.

2. What is client in R/3 system ?

It’s a self contained unit in R/3 system having its own organization data,

Business data, master data and customization data specifically assigned to it.

3. How do u classify data in a client ?

The data in client are:

1) Organization data

2) Business data

3) Master data

4) Customization data

4. Which are the default clients provided by SAP ?

The default clients provided by SAP are:

1) 000

2) 001

3) 066

5. What are the benefits of 3-tier architecture ?

The benefits of 3-tier architecture are:

1) The load can be distributed across several computers existing in three different layers.

2) The system performance can be maintained at optimum level.

3) A 3-tier system is scalable.

6. Which system landscape was used in your SAP project implementation ?

Every SAP environment consists of a system landscape consisting of several R/3 system and clients within each of these R/3 systems. The system landscape depends on the project requirements and economic considerations. However a system landscape in general consists of minimum of 3 system which are called as “Development”, “Testing”, and “Production”, . The system landscape remains throughout the life of the SAP environment. In SAP implementation we use production system.

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[Former Member]

Hi Reddy,

A. Please find some useful links below;

http://www.sap-img.com/sap-sd/sap-sd-interview-questions.htm

http://www.sap-img.com/sap-sd/some-sap-sd-interview-questions-1.htm

http://www.geekinterview.com/Interview-Questions/SAP-R-3/Modules

Refer to the following site

http://www.allinterview.com

http://www.sap-img.com/sap-fi.htm

http://www.allinterview.com

Check Below links for FAQ on SD

http://storage-search-swicki.eurekster.com/SAPSDfaq/

http://www.sapfans.com/sapfans/sapfaq/faqsd.htm

http://www.sap-img.com/sap-sd/important-tips-for-interview-for-sap-sd.htm

http://www.sap-img.com/sap-sd/sap-sd-interview-questions.htm

http://www.sap-img.com/sap-sd/interview-questions-and-answers-on-sap-sd.htm

http://www.sap-img.com/sap-sd/some-sap-sd-interview-questions-1.htm

http://www.sap-img.com/sap-sd/some-sap-sd-interview-questions-2.htm

http://www.sap-img.com/sap-sd/sd-questions-on-corporate-structure.htm

http://www.sap-img.com/sap-sd/short-sap-sd-questions-1.htm

http://www.sap-img.com/sap-sd/short-sap-sd-questions-2.htm

http://www.sap-img.com/sap-sd/short-sap-sd-questions-3.htm

http://www.sap-img.com/sap-sd/sd-faq.htm

http://www.sap-img.com/sap-sd/link-between-sap-sd-mm-and-fi.htm

http://www.sap-img.com/sap-sd/why-do-we-assign-division-to-sales-organisation.htm

1. What is EDI invoices, how it reflects in SAP R3 system

Ans: Quite generally, you create an invoice by a normal way, but after this you generate an output (print document) in the form of an IDOC. This IDOC can be sent to the customer. The process is similar to the standard print output of the invoice. The Idoc should be of a message type INVOIC. The function module is IDOC_OUTPUT_INVOIC.

There is also a self-billing process with the invoice creation. In this case the customer sends the IDOC for himself. This IDOC must be processed via EDI on Sd side, then the SD invoice will be created. To learn this process, please call the function module IDOC_INPUT_SBINV in the transaction SE37 and the press the button "Function Module Documentation". The SBINV process can be realized via EDI only.

http://help.sap.com/erp2005_ehp_02/helpdata/en/ef/cd3a1bb2e243cb8b25aec201ea732f/frameset.htm

http://www.sap-img.com/basis/difference-between-edi-and-idoc.htm

http://www.sap-img.com/sap-sd/sap-sd-interview-questions.htm

2. What is meant by Explosion in SD?

Ans: It is related to Bill of Material where one parent item is linked with several child items. For creation/edit/display, T-Code is CS01/02/03

http://help.sap.com/saphelp_bev461/helpdata/en/f1/0e955bd1a011d49540006097d8f90e/content.htm

3. What is the usage of configuration nprofile in variant configuration

Ans: configuaration profile is a place where we will configure configurable material (mmk1) with class type 300 and class which u have defined. Here the values of variant characteristics will be stored

or

a). We use the configuration profile to assign the configurable material to one or more variant classes. This links the material to the characteristics of the class for configuration.

b).You can define settings that affect the display options and scope of characteristics on the

value assignment screen. (i.e. CU50)

c). You can use the configuration profile to assign dependencies to a configurable object.

d). For maintaining configuration parameters for BOM explosion.

You maintain the configuration parameters for a configurable general maintenance task list in the configuration profile.

The settings that you make here also concern the BOM explosion for the piece of material. In addition, at least one class, whose class type allows variant configuration, must be assigned to each configuration profile. The class contains the characteristics that the system proposes for characteristic evaluation when you create a maintenance or service order.

4. What do you mean by tickets? Could you please give me some examples of tickets?

Ans: Tickets in SD can be considered as the problems which the end user or the employee in the company face while working on R/3. Tickets usually occur during the implementation or after the implementation of the project.

There can be numerous problem which can occur in the production support and a person who is working in the support has to resolve those tickets in the limited duration, every ticket has the particular deadline alert so your responsibility is to finish it before that deadline.

End user is not able to

1. Create Sales order for a customer from a New plant, since shipping point determination is not happened. (Without Shipping point the document becomes INCOMPLETE and he will not be able to proceed further like DELIVERY, BILLING).

He raises a ticket and the priority is set in one of the below

1.Low 2. Medium 3. High.

Now you need to solve this ticket. You would analyze the problem and identify that the SP configuration has to be done for the new plant.

You would request a transport for DEV CLIENT to BASIS. You do the change and Request one more Transport to BASIS for QA client. The End user will test the same by creating a sales order for the new plant and approve it.

Finally u request a transport to move the changes to PRODUCTION.

Once the change is deployed in production the TICKET is closed.

What I have given is a small ex. You would get some real issues with severity HIGH in your day-day support

1. kofo error?

2. Defecit in sales order stock?

3. Pgi is not possible?

4. Ship conformation is not possible?

5. Picking or packing pgi is not possible?

http://www.sap-img.com/business/tickets-and-authorization-in-sap-business-warehouse.htm

/thread/459563 [original link is broken]

5. What is the difference between sales process and business process?

Ans. Sales Process: is also a business process where in only sales related activities are involved. I.e. for e.g.: sales order, purchase order, etc.,

Business Process: any activity or business event where in business is involved we can those processes as Business Process

BUSINESS PROCESS: Sequentially and logically related series of processes and functions for an internal or external target group to deliver a defined good or service. The R/3 Reference Model provides sample business processes in scenarios as EPCs.

6. What is the difference between transit time and transportation time

Ans:

Transit time: time taken by the material to reach customers place. for eg: this is the time period right after the goods have left the shipping point of the business to the customer till the goods are received by the customer at his place..

Transportation time: time taken to schedule the materials by shipping company. For eg: this is the time period right from the material manufacturing to the delivery of the material to the customer.

Transit time: is the time taken by the material to reach customers place.

Transportation time: is the time taken to schedule the materials by shipping company.

1. What is the main difference of revenue key for e.g.:- ERL and accrual key e.g.:- ERU

A. ERL – Sales Revenues and ERU - Accrual.

2. How many number of user exits are there in credit management

A. Check in IMG-SDSYSTEM MODIFICATIONS-USER EXITS-USER EXITS FOR CREDIT CHECK & RISK MANAGEMENT

3. What makes delivery create if the cash sales order type is order related billing?

A. IN VOV8 IN SHIIPING IMMEDIATE DELIVERY AS "X"

4. How does the billing knows how many items in the total quantity have been delivered by the third party

A1. In the item category billing relevance 'f'

A2. I think it’s through MIRO transaction where we will be entering the invoice sent by the vendor (CHECK)

5. What are the fields that can be changed before saving a billing document?

A. We can change the 1) billing date 2) pricing 3) account determination of billing before an accounting document is created

6. If we change pricing in billing, will it automatically copy in the sales order and other documents if no how we do it?

A. IF WE MAINTAIN COPY CONTROL SETTINGS FROM BILLING TO SALES DOCUMENT F2 TO OR (CHECK)

7. What exactly makes automatic purchase requisition to be created? i answer schedule line category and automatic purchase order tick, but he denied the answer kindly explain?

A1. in the schedule line category we have to put the order type NB,5,1

A2. In schedule line category in the field order type as "NB" item category as third party and acct assignment. Category as "third party".

Please Reward If Really Helpful,

Thanks N Regards,

Sateesh.Kandula