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copy controls.

Hi Gurus,

I have a problem please some one help me.

I have created credit memo request for Bill Of Material with reference to standard sales order. there is no problem the data for main item and sub item also getting copied properly. Now the problem is when i created credit memo with reference to standard billing document only main item data is getting copied the sub item pricing data is not copying properly. please give the solutions.

Thanks in advance.

Former Member
Former Member replied

dear subbu


Copy Control is used;

Copy control is basically used to transfer information from one document to another. In other words it helps in connecting and sharing information between two documents in a cycle like from example between quotation and a sales order. The following controls available at copy control configuration -

You can store copying requirements at every level in copying control. Copying requirements contain the specific requirements for each business process and can be stored at every level. The reference document can only be created if all these requirements have been met.

Examples of copying requirements that have been included in SAP standard system are –

a. Header level – copying requirement 001 checks, for instance, whether the sold to party in the source and the target document are the same

b. Item level – copying requirement 301 checks, for instance, whether the item that is to be used as a copy has a reason for rejection or completed status.

c. Schedule line level – copying requirements 501 ensures that only schedule lines with an open quantity greater than zero are copied.

To control the copying procedure, at each level you create:

a. Data transfer routines – these routines control how fields are copied from the preceding document.

b. Copying requirements – you define requirements that are checked when you create a document with reference. If these requirements are not met in any particular case, the system issues a warning or error message and if necessary terminates processing.

c. Switches – there are switches for setting specific controls for each transaction. for example, you can activate or deactivate the transfer of item numbers from the preceding document at the header level for sales documents..

possible scenarios:

1- sales document - sales doc' VTAA

eg: inquiry - quotation

inquiry - order

quotation - order

quantity contract - order

2- sales doc - delivery doc - VTLA

eg: sales order - deliver ( OR- LF)

returns order - return delivery

3- sales doc - billing doc - VTFA

eg;Cash sales - cash sales billing

credit memo req - credit memo

4- delivery - billing - VTLF

eg: standard del - invoice ( LF- F2)

5-billing - sales VTAF

eg: standard invoice - credit memo req

Invoice - Invoice correction req

6- Billing - Billing VTFF

eg: Invoice - credit memo

flow will be done , only if their copying requirement condition meets

like header sold to party is same.

it has data transfer routines DataT-in which it has routines by which system transfers what data has to be copied.

Update document flow-- this has to be mark if we want the system record the previous document numbers in track.

rewards if it helpful


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