Output type

Former Member · ‎10-09-2007

Hi Gurus,

I have desktop printer installed on PC. Please tell me settings in SAP so that I can take printout out of sales order & Invoice once billing is done.

Regards

Guest

Former Member · ‎10-10-2007

Well AP have you already defined the output type as LOCL , that is local printing?

If you system network recognizes your printer in that setting then, you can go directly to VA02 Extra tab in the menu bar, go to Output and click on print preview, click on any message types and check the print option; Check if thats set to your logical destination LOCL.

If the answer is yes then please go to the initial VA02 screen enter your order number and click on Sales Document tab on the menu header and click Issue Output to...

If the answer is No then please follow the output determination procedure as laid down by Read First Docs at the starting of this thread in the SD forum by mod, before going further.

Please award points if helpful

Thanks

Former Member · ‎10-09-2007

Hi,

please follow these steps :

Printer Setup (SU03)

Purpose

Use this procedure to configure default SAP printer.

Trigger

Perform this procedure to allow printing a hard-copy of SAP data.

Prerequisites

None

Menu Path

Use the following menu path to begin this transaction:

System → User Profile → Own Data

Transaction Code

SU3

Helpful Hints

When reviewing fields, R = Required, O = Optional and C = Conditional.

Procedure

1. Start the transaction using the menu path or transaction code.

SAP Easy Access Menu

Maintain User Profile

2. Click the tab.

Maintain User Profile

3. Complete/Review the following fields:

· OutputDevice

4. Click .

Spool: Output device (1)

Note: If the Output Device field has an entry in it, either select the text and delete it to remove the printer or exit/cancel the transaction if the printer listed is correct. If there is a printer listed and it is the correct printer, SAP is already configured to print.

5. Click to retrieve a list of available printers.

Spool: Output device (1) 11 Entries Found

6. Double-click .

Note: By selecting Windows Default Printer, all printers installed on your local computer are available for use (local, network and perhaps even Adobe Distiller).

Maintain User Profile

7. Make sure to check . Print jobs will then be sent to your default printer immediately.

8. For MAC SAP GUI users to print to PDF, uncheck .

Note: For MAC users wanting to print via Netscape (web interface) the default printer needs to be "Frontend printer via PDF LPDF Windows Default Printer (PDF)" with Output Immediately option unchecked.

9. Click to save your printer settings.

10. You have completed this transaction.

Result

You have now configured SAP for printing.

Regards,

sadhu kishore

Former Member · ‎10-09-2007

Choose the printer in your output types as LOCL and setup your desktop printer as your windows default printer. The print will come on your desktop printer now.

Former Member · ‎10-09-2007

Hi,

Please find below the complete notes on Output Determination and follow the same steps to full fill your requirement:

Output determination in sales and distribution allows you to control proposal using assignments and groupings in such a way that the system selects the output allowed in each sales transaction and carries out output processing according to predefined criteria.

In the SAP System there are two possible ways of controlling output determination for each output:

proposal of output from the customer master record

proposal of output using the condition technique

SAP recommends the output proposal using the condition technique. This is because it is much more flexible than taking the proposal via the customer master. For example, the condition technique makes it possible to determine the most suitable output from several different types of output.

Note

Output control occurs separately in the header and item levels.

The proposal of output for sales support outputs can only be carried out using the condition technique.

Hope you are aware of that the output determination is done for

1. Sales Activities

2.Sales Documents

3.Delviery

4.Shiping and Transportation

5.Billing

FOR Customization please follow below steps:

MENU ;- IMG --> Sale and Distribution --> Basic Functions --> Output Control -->

Output Determination --> Output Determination using Condition Technique :

Maintain Output Determination for Sales Documents :

1.Maintain Condition Tables

2.Maintain Output Types

3.Maintain Access Sequence

4.Maintain Output Determination Procedure

5.Assign the Output Determination Procedure.

Finally Create condition Record using the T.Code: VV11

Then Create the Sales Order and Save it and go to the same sales order in Change mode.

Here in Sales Order main Screen --> Click on Extras --> Output --> Header --> Click on Print Preview.

T.Code: NACE

Output Determination

Output is a form of media from a business to one of its business partners. The possible media forms are printouts, faxes, telexes, e-mails, and EDI. The output can be sent to any of the partners defined in the document. Outputs are usually in the form of order confirmations, delivery notes, invoices, and shipping notifications.

Output determinationOutputBasic fncsSDIMG

An output type is simply a type of output and it contains all the control features for the output. For ex, it defines the kind of output, which business transaction it applies to, which business partner receives the output, how the output is sent (the media), and the print program and SAP Script layout to use in formatting the output.

Output determination can be maintained as originating from the customer master record or as originating by using the condition technique.

Output proposal from the customer master record

Output proposal from the customer master record, Define outputOutput determinationOutputBasic fncsSDIMG

In this option one creates output types, such as BA00 (order confirmation). After creating the output type, one assigns the output type to an output procedure, such as DB0001. After the assignment of the output types to the procedure, the output procedure is then assigned to the customer account group. This is a simple procedure and results in the output that is placed on the customer master record being copied into the sales document.

The Output Determination component offers output functions for sales, shipping, transportation, and billing to help you manage sales transactions with your customers and within your company. You can create sales activity output (for example, customer telephone calls, mailing campaigns) and group output (for example, freight lists). Your company employees can send and receive output. Output is directly linked to the corresponding sales transaction (for example, the system automatically sends an order confirmation via Electronic Data Interchange (EDI) as soon as the employee creates an order).

Integration

The output determination component is used for output control. Output control is used to exchange information with internal and external partners.

Output types are used to represent various forms of output in the SAP system. Examples of output types in Sales and Distribution processing are order confirmations, freight lists, and invoices. You use the output type to control how the output should be transmitted, for example whether an order confirmation should be sent via EDI, or be printed.

In Customizing, you can display the output types available in the SAP R/3 system. To display sales output types, for example, go to Customizing and choose Sales and Distribution ® Basic Functions ® Output Control ® Output Determination ® Output Determination Using the Condition Technique ® Maintain Output Determination for Sales Documents ® Maintain Output Types.

Before you can create a condition record, you must define the corresponding output type in Customizing. To maintain the output type for a sales document, for example, choose Basic Functions ® Output Control ® Output Determination ® Output Determination Using the Condition Technique ® Maintain Output Determination for Sales Documents ® Maintain Output Types in Customizing for Sales and Distribution.

Procedure

To access the individual functions, choose Logistics ® Sales and distribution ® Master data.

The table below contains an example that shows you how to process sales and distribution output for a sales document. You use the same procedure for other types of sales and distribution output.

Function

Menu path

What you should know

Creating condition records for sales and distribution output

Output ® Sales document ® Create

See Creating Condition Records for SD Output

Changing condition records for sales and distribution output

Output ® Sales document ® Change

Displaying condition records for sales and distribution output

Output ® Sales document ® Display

The procedure is explained using a sales document as an example.

Procedure

Enter an output type.

Choose Edit ® Key combination.

Select the key combination for which condition records are to be created.

Choose Enter.

Enter the appropriate key for each condition record, according to the key combination you selected.

Make entries for each condition record in the following fields:

– Function

– Partner

– Transmission medium

– Time

– Language

For transmission medium 1 (Print output) or 7 (SAPoffice = internal mail), you can maintain the communication data. To do this, choose Communication.

Save the condition records.

Out put determination procedure

In SAP we can send the documents to respective partner functions through different transmission mediums. SAP uses condition technique to determine output t relevant partners with relevant transmission mediums.

Out put determination procedure has a integration with technical module, as ABAPer’s has to write SMART forms and FORMS to print the output , that SMART form output can be send to relevant partner function through relevant transmission mediums.

Out put determination procedure for order confirmation: (V/57)

a) Maintain condition table:

Path:

IMG

SD

Basic functions

Output control

Output determination

Output determination using the condition technique

Maintain out put determination from for sales document

Maintain condition tables

Maintain out put condition table for sales document

Here we define condition table

Ex: 007 – order type (sales order types)

Save it

b) Maintain output types:

IMG

SD

Basic functions

Output control

Output determination

Output determination using the condition technique

Maintain out put determination from for sales document

Maintain out put types

Here we define out put types

Ex: AF00 -- Inquiry

AN00 – quotation

BA00 – Order confirmation

BA01 – EDI odd response

KRML—Credit processing

LP00 -- Scheduling agreement

MAIL – Internal message

RD03—cash sales invoice

Choose BA00 copy it and rename as a ‘MA00’

click on details icon

click on display to change icon

then again choose ‘MA00’ click on details icon

Maintain data in general data tab

General data tab:

Access sequence: 0010(order type)

In IMG define access sequence and assign to the output type

Check access to conditions:

This indicator allows the system to read the condition records for output. If it is not been activated then system determines out put from customer master ex: By following out put determination procedure “DB0001”

Check cannot be changed:

This control specifies whether the out put can be changed or not

Ex: direct mailings can be changed during processing

Check multiple issuing:

This indicator allows the system to send the output multiply

Ex: sales order has been sent for 10 items again one item has been added to sales order so that business has to issue the new out put for sold to party with added line items. This indicator allows the system to send out put repeatedly.

Check partner independent out put:

During output processing when the indicator has not set then system allows only specific functions in specific partner functions

Don’t write processing:

This indicator determines whether system has to write processing log for output

Default values tab:

Dispatch time:

Ex: send immediately: when carry the application this indicator determines when the output should be sent.

Transmission medium:

Ex: print out

Fax

Telex

Internal send

EDI

Simple mail

Special function

Events (SAP business workflow)

Distribution (ALE)

Tasks (SAP business work flow)

Specify the transmission medium through which the output should be sent. (Ex: print output)

Communication strategy

Specify the communication strategy if you want to send the output externally

A) Time tab:

Check timing: (Periodic job not allowed)

This indicator allows the system to carry out print program periodically.

B) PRINT NEXT TAB):

Print parameter: Ex sales org.

Specify the print parameter.

Click on mail title & Text control button under dialog structure.

Here we assign title for the mail along with relevant text Ex:-EN (English)

Processing routines control button under dialog structure.

Here we assign programs form routines & form that are written by ABAPER, they they various transmission mediums.

Ex; - Transmission medium shortest program form routine

1 print out RVADOR entry

Click on position function control button here we assign relevant partner function to relevant transmission mediums

EX: print out: SP (Sold to party)

C) Maintain access sequences:

Here we define Access sequence.

EX: 0010 & Assign the condition tables to this output.

D) Assign out put types to partner function:

Here we assign output types along with transmission mediums to relevant partner functions.

EX: Out put type Transmission medium

MA00 1

“ 2

“ 6

“ A

MAIL 7

E) Maintain output determination procedure:

Here we define output determination procedure

Ex: V10000 - Order output

V05000 - Inquiry output

V06000 - quotation output

V10001 - Cash sales output

Choose output determination procedure EX; V10000, copy it& rename it as MA0000

Assign output type MA00 by going control date section.

Save it.

F) Assign output determination procedures;

Allocate sales document Header.

_ Choose sales document type OR & Assign output determination procedure i.e MA0000 & Assign output type MA00.

Assign sales document items.

-Choose item category TAN & Assign output determination procedure Ex: Ma0000

- save it & exit.

Maintain output records (vv11)

Path:

Logistic > S&D > Master data > output > sales document > VV11 – Create

Specify output MA00, Click on Key combination & specify sales document type (OR), partner function (sp) transmission medium (1) dispatch type (4) language (EN)

Click on communication button on application tool bar

Specify output device – LOCL or LP01

Check print immediately check release after output

Save it

Go to Va01 raise the sales order

Go to extra button output header edit.

Specify output type: MA00 partner function

Select line, click on communication methods

Specify logical destination

Check print immediately

Check release after output

go back save it & exit

Go to VA02, Go to Extras output header print preview

Check out (order confirmation

Please Do let me know if you still have any doubts and Please Reward If Really Helpful,

Thanks and Regards,

Sateesh.Kandula

Former Member · ‎10-09-2007

Hi Aguest

Output determination

What is output?

Output is communication. When we create a transaction in sales & distribution, and save the transaction we may have to communicate to the concerned business partner about the transaction.

Example;

Customer--Purchase Order-VA01 (Create sales Order)- save the sales order- send the order confirmation to the customer

Here the output is “ Order confirmation”

This output is sent to business partner-Customer-Sold to Party

Other Examples: Quotation, Invoice, Delivery note, Packing List

Output determination happens through Condition Technique.

Condition records are very important here. And these records contain answers to following questions.

a) What is the Output Type? Order confirmation or Invoice etc

b) Who is the recipient? A Sold-to-party or Payer etc.

c) What is the media? Take print out and send, or as email? Or Fax? Or EDI (Electronic data Interchange)

d) When output to be processed? Immediately when the transaction saved or scheduled to happen at particular Time etc

e) In which language the output to be prepared

Customization:

IMG—SD—Basic functions—Output Control

Output Determination

Output Determination using Condition technique

Maintain Output Determination for Sales Documents

Maintain output types

SAP provides standard Output types for sales, shipping, transportation and billing

Sales:

AF00 Inquiry

AN00 Quotation

BA00 Order

RD03 Cash sales invoice

Each of this condition type has Repository data called Routines

a) Program---Program that reads data from tables (VBAK / many tables storing data pertaining header etc)

b) Form routine—Program used for creating layout

c) Form---Layout

The Output type has an Access sequence

Example: BA00 has access sequence 0010

Access sequence uses sales document type as the field under table 7

SAP provides standard Procedures, Copy the procedure and assign it to the Sales document Type

Select maintain output determination procedure

Position V10000 (Order Confirmation)

Select V10000 and Copy as

ZV1000 Kirlosakr Order Confirmation

Save

Assign output determination Procedure

Allocate Sales Document Header

Position ZKOR

Sales document Type Procedure

ZKOR ZV1000

Save

Now maintain Condition Records

SAP menu—Logistics—Sales & Distribution—Master data~~-Output~~--sales document

Create VV11

Sales Doc=ZKOR

Partner function=SP

Media=1 Printout

Date=4 immediately when saving transaction

Lang=EN

Now select Communication Tab

Printer= A000 virtual Printer

Save the Record

Create an order and check the Order Confirmation

Create VA01

Save

VA02- sales document—issue output to

Select BA00 and select Print review to see the Output

Outputs for shipping processes customization carried out under Logistics Execution

IMG Menu—Logistics execution—Shipping—Basic shipping Functions~~-Output Control~~-Output determination---

Maintain output determination for outbound deliveries

Std Delivery outputs

LD00 Delivery document

PL00 Packing List

Follow the same procedure, like in sales, Copy the std Procedure and assign to respective documents like Delivery document etc

Output determination for Groups---Used for picking list generation

Output determination for handling units—for packing

Reward if useful to u

Manoj_Mahajan78 · ‎10-09-2007

Guest,

OUTPUT DETERMINATION:

Output is a form of media from business to one of its business partners. The output can be sent to any of the partners defined in the document. Outputs are usually in the form of Order Confirmations, Freight List, Delivery Notes, Invoices & Shipping Notifications. Determining form of output is output determination

Types of Output: Print Output, Fax, Telex, E-Mail & EDI (Electronic Data Interchange)

PRINT OUTPUT:

SPRO- IMG- Basic Functions- Output Control- Output Determination- Output Det using Cond Tech- Output Det for Sales Documents & output det for billing documents.

Create Condition Table: select the field Sales Doc Type from field catalog & Save

Maintain Access Sequence: 4-digits code & description. Assign condition table to access sequence. Select Accesses line item and Go To Fields. Fields will display the fields we have selected in the condition table i.e. sales doc type.

Maintain Output Types:

AF00: Inquiry

AN00: Quotation

BA00: Order Confirmation

LD00: Delivery

Select BA00 & Copy & Rename. Give the same 4-digit code as given to acc seq.

You Can Maintain:

Languages of Output

Partners (to whom we want to send output)

Print Program- print specification

Sap Script- layout

Assign Output Types to Partner Functions: go to new entries & assign your output type to partner functions.

Maintain Output Determination Procedure: V10000 (Standard Procedure). Go to new entries & create your own 6-digit code with descp. Select the procedure & go to Control Data. Here mention the output type i.e. cond type & leave requirement and manual only columns as blank.

Determination Rule: link the 6-digit procedure code to doc types.

Create Condition Records: VV11. Select document type and click on Communication. Mention partner function, medium, time. Output device: LP01, Spool request Name: SD_003, Suffix 2: order_confir & flag on print immediately.

Once you press enter you will come across 2 key combinations:

Sales organisation/ Customer Number: fill SO, Customer No, Partner Function Abbreviation, Partner to whom the output should be sent, time, medium, language. {It contains: Sales Orgn, Customer, Partner Function (The abbreviated form of the name that identifies the Partner) (During output determination, the system determines the recipient of the output from the master record for the specified partner function. In this field, you can explicitly specify a recipient that will override the standard partner. There must also be a master record for the partner that is specified explicitly.), Medium, Time & Language.}

Order Type: Document Type, Partner Function (abbreviation), Partner, Medium, Time & Language.

IMG-sales & distribution-basic functions-output control-output determination-output determination using the condition technique-mainatin output determination for sales documents.

1. create condition table . Key combination for maintaining condition record.

2. access sequence. assign condition table to access sequence.

3. ouput condition type. Select appropriate for inquiry, quotation or sales order. Assign the access sequence to the ouput type.

4.ouput determination procedure. Here you assign the output type to this procedure.

5. assign output determination procedure. Assign the procedure at header level if you want full document ouput. Assign the procedure at Item category level if you want item level output.

6. VV11 - create condition records for sales document types or VV31 for billing document types

REWARD IF U FINDS THIS AS HELPFUL..

Regds

MM

Output type

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