Hi,
You can automatically fill the Reference number and Allocation number fields in the accounting document with numbers from SD documents. These are maintained in Copy control.
The reference number is in the header of the accounting document and is used for clearing.
The allocation number is in the customer line item and is used for sorting line numbers.
<b>FI reference number:</b> The reference number is a piece of additional information forwarded from SD and FI.
If a field is not filled in the order, you can determine field contents here:
1. A: Customer purchase order
2. B: Sales order number
3. C: Delivery number
4. 😧 External delivery number
5. E: Current invoice number
If you do not make an entry and the field is not filled in the order, the billing number is adopted automatically.
Example: If want to link the delivery to invoices in accounting (which is necessary in the self-billing procedure), enter 'C' for the relevant invoices.
Note: When you are working with invoice lists, the system automatically assigns the invoice reference number to the invoice list so that all single invoices in accounting can be cleared together. You may also use the allocation number field in the above cases.
Exception: Cancellation
For cancellation, the table settings have priority. This means that when the setting is blank, the field is filled from the billing document entries.
Please note that as of 3.0D, cancellation can no longer be controlled in copy control. This is carried out in the billing type table with the billing type of the document to be cancelled.
<b>Allocation number or Assignment number FI:</b> You can find the allocation number under additional information in the (document) line item that is forwarded from
SD to FI. If the field was not filled in the order, you can determine
The content of the field in this step:
1. A: Customer purchase order
2. B: Sales order number
3. C: Delivery number
4. 😧 External delivery number
5. E: Actual invoice number
If you do not make an entry and the field is not filled in the order, the field remains empty.
If you would like to link the delivery to invoices in accounting (which is necessary in the self-billing procedure), enter 'C' for the relevant invoices.
Note: A reference number is available in addition to the allocation number. Make sure, when using the two fields that they agree. As a rule, use the assignment number in the cases described above if the reference number is used for the invoice list number in invoice lists.
For more information, see the field documentation for the reference number.
Exception: Cancellation
The settings always take precedence. This means that the values from the billing document are ignored. A blank settings in this case means that the billing document has been copied. Please note that as of 3.0D, cancellation can no longer be controlled via copy control. You carry this out in the billing type table of the document to be cancelled.
Hope this helps you.
Reward points if it helps.
Vamsi
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